How do I single space the delivery address for an envelope?

[man@discussions.microsoft.com envelope man]

I am trying to single space the delivery address for an envelope. The last
time I did an envelope, the delivery address was automatically set for single
spacing. However, this time the spacing is automatically set for double
spacing. No matter what I try, the line spacing remains at double space.

[Joe McGuire]

You do not explain how you are trying to do your envelope. Are you using a
file for an envelope or Word's Envelopes feature (Tools, Letters &Mailing,
Envelopes and labels; this may vary a lilttle depending on your veriosn of
Word)? I assume the latter. In that case Word formats the label using the
style Envelope Address. Word runs on Styles, even though most users are
blissfull unaware of it until they have a problem like yours! The answer
and solution take a little explaining.

Unless you have changed Word's default settings (which is fine) for it
particular style is based on the Normal style. If you use double spacing in
Normal you will end up with similar formatting on any style based on Normal
unless you have modified that style, including Envelope Address. If you
want a demo, open a blank document, use the Envelope feature to address an
envelope. Iinstead of printing the envelope click Add to Document. Now put
the cursor in the address and you will see Envelope Address in the little
style window up there on one of your toolbars. Click Format, Styles &
Formatting, right click on Envelope Address, select Modify and you should
see that this style is based on Normal. Change your Normal style and watch
as similar changes show up in your Envelope Address. (Again, unless you have
modified this style) (If you have already modified this style, then the
answer is simple--modify it some more and skip the rest of this
explanation!)

Changing your spacing in Normal will make the envelope address single
spaced, but this is a little awkward since there might be times you really
want your document (not the envelope) double spaced. If you always want
your envelope addresses single spaced here is a way to do it in Word 2003.
The details may vary slightly for another version of Word.

Open a blank document and go to Format, Styles & Formatting. The Styles &
Formatting window opens. Unless you have played around a lot with styles
you will probably see only a few styles listed in the window. Down at the
bottom you will see the small window Show. It probably says Styles in Use.
Click on the triangle and chage it to All Styles. Now you will see a huge
list of styles. Right click on Envelope Address and select Modify. In the
Modify Style window select Format, Paragraph and set your line spacing to
single or anything else you want. You can specify any font, etc. while you
are there. Once you have made yhour changes click OK. Before you close the
Modify Styles window be sure you have a check mark in the box for Add to
Template. Most mavens recommend you have no check mark in the box for
Automatically Update because you can get a lot of unanticipated formatting
problems down the line as Word automatically does something you probably did
not really want. No need to save your document, but you will probably get a
prompt asking if you wanted to update Normal.dot. The answer isYes.

Note: In the course of doing this you should have seen another style,
Envelope Return. That, of course, is for formatting a return address on
your envelope. You can set that using the same steps.

The next time you open a blank document and use Word's Envelope feature you
should get nice single spacing on the outside of the envelope, without
regard to how you have formatted what you want to put in the envelope. One
word of caution: This assumes that you are using Normal.dot, which is the
default template for a Word document--it's what you get when you open a
plain old blank document. This is another structural feature of Word--every
document is based on a template. If you create a document based on any
other template you may have saved and use the Envelope feature, Word will
follow the formatting in Envelope Address for Normal.dot unless you modified
that style in your own template. I have different envelope formatting
depending on what template I am using.

I seem to recall somebody on this forum having a slighly simpler wayof doing
this but I cannot recall the details.

"envelope man" <envelope m...@discussions.microsoft.com> wrote in message
news:3D6071BC-C248-4B5E...@microsoft.com...

[Suzanne S. Barnhill]

To add to what Joe has said, if the problem does result from having made
Normal style double-spaced, then you can see why we recommend against
changing Normal style. You can format Body Text style to your requirements
and use it instead; see
http://word.mvps.org/FAQs/Formatting/NormalVsBodyStyles.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Joe McGuire" <mcgu...@REMOVECAPScomcast.net> wrote in message
news:%235YsHi1...@TK2MSFTNGP15.phx.gbl...

[Graham Mayor]

Note also that the envelope wizard will pick up any manual formatting from
an address selected from the document

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

Suzanne S. Barnhill wrote:
> To add to what Joe has said, if the problem does result from having
> made Normal style double-spaced, then you can see why we recommend
> against changing Normal style. You can format Body Text style to your
> requirements and use it instead; see
> http://word.mvps.org/FAQs/Formatting/NormalVsBodyStyles.htm
>
>