Using Word.doc like an include file
Rich Lawson
documents. I would like to make changes to the small document and have it
take place everywhere it is included in the master document. This would be
like using an include file in HTML.
--
Richard Lawson
Internet Applications Developer
University of Phoenix Online
602-387-7477
Suzanne S. Barnhill
Insert | File: Insert as Link.
--
Suzanne S. Barnhill
Microsoft Word MVP
Words into Type
Fairhope, AL USA
"Rich Lawson" <Rich....@phoenix.edu> wrote in message
news:u7H7Ns8OBHA.1520@tkmsftngp03...
Charles Kenyon
For a sample of this being done with a macro instead of the INCLUDETEXT
field, see the letterhead system downloadable from <URL:
http://www.addbalance.com/word/download.htm>. The reason for doing this way
is that the INCLUDETEXT field will change depending on the contents of the
target. If this is what you want, great. But it means that your historical
documents will become unreliable; they will also update to show contents
changed after they were created, printed, and mailed. To avoid this, you can
have a macro that locks the field when the document is created, or one that
unlinks the field (changes it from a field to text), or you can use a macro
that inserts the text directly.
Some things to think about, anyway. Hope this helps.
--
Charles Kenyon
Word New User FAQ & Web Directory:
<URL: http://www.addbalance.com/word/index.htm>
Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide)
<URL: http://www.addbalance.com/usersguide/index.htm>
See also the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome!
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"Rich Lawson" <Rich....@phoenix.edu> wrote in message
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Rich Lawson
sure if I understand how it work. It sounds like the form will automatically
update the files created with it when it is changed.
I have text which appears in multiple documents which people will accessing.
When the text is changed, I want the changes to appear in all the documents
that use it.
"Rich Lawson" <Rich....@phoenix.edu> wrote in message
news:u7H7Ns8OBHA.1520@tkmsftngp03...
Rich Lawson
master document. I also wrote a macro called AutoOpen which runs when the
document is opened and the does an update on all the "INCLUDETEXT" requests.
So far, this seems to work.
"Rich Lawson" <Rich....@phoenix.edu> wrote in message
news:eDjELaHPBHA.2048@tkmsftngp05...
RMF
Rich Lawson wrote:
>
> What I finally did was to use the "INCLUDETEXT" function to update the
> master document. [..]
I hope you DID check out the following:
http://www.mvps.org/word/FAQs/General/WhyMasterDocsCorrupt.htm
-bob
--
/"\ ASCII Ribbon Campaign
\ /
X Against HTML
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Suzanne S. Barnhill
phrase in the sense of "main document."
--
Suzanne S. Barnhill
Microsoft Word MVP
Words into Type
Fairhope, AL USA
"RMF" <f...@bwi.bepr.ethz.ch> wrote in message
news:3BA232B9...@bwi.bepr.ethz.ch...
Charles Kenyon
However you want to do it is fine. Again, if you use the INCLUDETEXT field
without locking the field upon document creation from a template, the
document that is called up four months from now may not be the same document
that was actually distributed now. The letterhead system is designed so that
when you create a new letter (from a letter template which may be a form
letter) all the variable information is automatically updated. From that
point on, that information is fixed in that document.
It is important to distinguish between templates and documents here. If you
want to be able to call a document you have already distributed up on your
computer and rely on it being the same as the paper copy that someone else
has, using unlocked INCLUDETEXT fields is not what you want. On the other
hand, you can use an INCLUDETEXT field in your template and have a macro in
the template that either locks that field or unlinks it when the template is
used to create a document.
Working in a law office, it is important to us that the wording remain fixed
in completed documents while it is variable and fluid in templates and
forms. See <URL: http://www.addbalance.com/usersguide/templates.htm> for
more about templates.
--
Charles Kenyon
Word New User FAQ & Web Directory:
<URL: http://www.addbalance.com/word/index.htm>
Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide)
<URL: http://www.addbalance.com/usersguide/index.htm>
See also the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.
"Rich Lawson" <Rich....@phoenix.edu> wrote in message
news:eDjELaHPBHA.2048@tkmsftngp05...
Rich Lawson
to only recommend them to the enemy.
Thanks
"Suzanne S. Barnhill" <sbar...@mvps.org> wrote in message
news:ulHR70TPBHA.1548@tkmsftngp03...
Rich Lawson
documents that will be using this method or the one you suggest will
actually be converted to a web archive format, ".mht" extension, and sent to
a SharePoint Portal Server where they are maintained with version control
like VSS. The reason for using the INCLUDETEXT or something like it is that
portions of the documents will be available to other workgroups while the
main document will only be available to the group that created it. Since I
don't like the idea of maintaining identical information in multiple
documents, I thought that using an included sub-document would solve this
problem.
"Charles Kenyon" <kenyonck.no...@bigfoot.com> wrote in message
news:eopX8$ZPBHA.1548@tkmsftngp05...