Inserting Letterhead - Top And Bottom - To Documents
Heather Rooney
2002) from many years of WordPerfect. I'm working with
documents converted from WordPerfect 5.1 DOS and I need to
insert on Page 1 of each document a letterhead at the top
and at the bottom. The margins of the letterhead have to
be wider than the text in the document.
I have tried using the top letterhead as my "main" document
and then inserting the actual document into this, but I
then cannot get the margins to format correctly. I have
tried using the document itself and attempting to block and
paste the letterhead into that, but then the letterhead
margins change to fit the document.
I believe I need to use something like a text box which
contains the proper margin formatting as well as the actual
letterhead fonts, etc., and this would be something I would
want to keep and use over and over again, but I have spent
two weeks now trying to figure this out and I have simply
no idea how to do it.
I would greatly appreciate any help someone can give me
before I go completely crazy!! Thank you so much.
Suzanne S. Barnhill
1. View Header and Footer. Type whatever text you want to have in the header
of page 2 and following. If you want a page number, use the Insert Page
Number button on the Header and Footer toolbar.
2. Click the Page Setup button on the H&F toolbar. On the Layout tab, check
the box for "Different first page."
3. When you return to the header pane, you'll see that you're now in the
First Page Header, and the Header you set up before has disappeared (don't
worry: Word will remember it and use it if your letter runs to more than one
page). Here is where you set up your letterhead.
4. To make your letterhead wider than the document itself, go to Format |
Paragraph and set negative left and right indents.
5. Don't worry about the top margin if your letterhead is deep. It will push
the document body down as needed (though you may want to add some Space
After to provide "breathing room" between the letterhead and the document
body). The top margin on subsequent pages will not be affected. You can also
have a larger header margin on the first page by adding Space Before the
header paragraph.
6. If your letterhead has a footer, repeat the above steps (more or less)
for that (if you've already enabled "Different first page," you'll need to
insert an extra page temporarily and use the Show Next button on the H&F
toolbar to get from the First Page Footer to the Footer).
--
Suzanne S. Barnhill
Microsoft Word MVP
Words into Type
Fairhope, AL USA
"Heather Rooney" <Heathe...@Adelphia.net> wrote in message
news:90c601c19c96$c9944750$19ef2ecf@tkmsftngxa01...
Heather Rooney
Would I have to do all these steps with every document?
We're talking about 40-50 documents per day, and these
are documents which are already typed and have been
converted from WordPerfect 5.1. They all already
contain their own headers and footers for Pages 2 on (all
the documents are more than one page - they are long
reports). Also, there is quite a bit of typing and layout
in the letterhead using several different fonts - it
contains a number of names and titles in different fonts at
the top and a number of addresses in different fonts at the
bottom). Would I be making these "new" Page 1 headers and
footers in the actual converted document, or would I be
making a new document starting with the letterhead header
and footer and then somehow bringing the typed document
into that?
Sorry to be so confused, but is there no way at all that I
can just "paste" something on the top and something on the
bottom of Page 1? In WordPerfect I could just either
retrieve in additional documents, one containing the top
and one containing the bottom complete with the formatted
margin and font codes, etc., or block, cut and paste the
top and bottom from another window. What about if I made a
"picture" file in PhotoShop of my two letterheads (one top
and one bottom), and then somehow just inserted these
pictures into the documents - would that work?
Thanks!
Heather
>.
>
Suzanne S. Barnhill
documents. There is no reason you couldn't Copy/Paste the text of the old
letters into new documents based on such a template. You can also save a
letterhead (the header portion) as an AutoText entry for insertion into the
letters, but you'd still need to have the "Different first page" option set
so it would go only in the First Page Header. I think you'd save time
creating a new document based on the letterhead template, then using Insert
| File to bring in your existing letter. If these letters are boilerplate,
then you may need to be thinking about saving each form letter as a template
or at least saving large interchangeable blocks of the letters as AutoText.
--
Suzanne S. Barnhill
Microsoft Word MVP
Words into Type
Fairhope, AL USA
"Heather Rooney" <Heathe...@Adelphia.net> wrote in message
news:949601c19ca6$da2c3900$35ef2ecf@TKMSFTNGXA11...
Heather Rooney
made a template out of the letterhead and -- so far --
everything is working well when I insert the documents.
Very much appreciate your help!
Heather
>> >worry: Word will rememberÍ{ wÀ 1 4´LDoÀlP &,
°ìk it and use it if your letter
Suzanne S. Barnhill
--
Suzanne S. Barnhill
Microsoft Word MVP
Words into Type
Fairhope, AL USA
"Heather Rooney" <Heathe...@Adelphia.net> wrote in message
news:999501c19d8e$981c1a60$b1e62ecf@tkmsftngxa04...
Heather
>> >worry: Word will rememberﾍ{掫ﾀ 1 4ｴLDoﾀlP &,
ｰ�k it and use it if your letter
Charles Kenyon
I am writing to supplement some of the things that Suzanne has told you, if
anything I say contradicts what she has said, follow her advice, not mine.
Your letterhead should be one or more templates. There are several tutorials
on letterhead available at <URL:
http://addbalance.com/word/download/index.htm>. You may want to look at them
for ideas. You need to get a firm grasp of how Word works as soon as
possible. What follows is my standard advice on converting from Word Perfect
to Word (voluntarily or otherwise)...
Word and Word Perfect work very differently from one another. Each program's
methods have strengths and weaknesses; but, if you try to use one of these
programs as if it were the other, it is like pushing on a string! You can
easily make a lot of extra work for yourself. If you are unwilling to take
the time to learn to use Word's methods, you should stick to using Word Pad.
You'll have a lot less grief, although you'll miss out on a lot of raw
power.
See <URL: http://www.addbalance.com/word/wordperfect.htm>
<URL: http://www.mvps.org/word/FAQs/General/WordVsWordPerfect.htm>
<URL: http://www.mvps.org/word/FAQs/General/TipsAndGotchas.htm>
<URL: http://www.mvps.org/word/FAQs/General/RevealCodes.htm>
<URL: http://www.mvps.org/word/FAQs/General/WordPerfectConverters.htm>
<URL:
http://businesssoft.about.com/compute/businesssoft/library/blconvert.htm>
for information on Word for Word Perfect users.
For more:
<URL: http://www.mvps.org/word/FAQs/Customization/CreateATemplatePart2.htm>
<URL: http://www.mvps.org/word/FAQs/Customization/CreateATemplatePart1.htm>
<URL: http://www.addbalance.com/usersguide/templates.htm>
<URL: http://www.mvps.org/word/FAQs/Numbering/WordsNumberingExplained.htm>
<URL: http://www.addbalance.com/usersguide/styles.htm>
<URL: http://www.mvps.org/word/FAQs/Customization/WhatTemplatesStore.htm>
In Word 2000 (or later) You can get the function keys to display in a
special toolbar at the bottom of the screen if you want (something like
pressing F3 twice in WP). The following macro will do this.
Sub ShowMeFunctionKeys()
Commandbars("Function Key Display").Visible = True
End Sub
Learn about Styles - really learn! <URL:
http://www.addbalance.com/usersguide/styles.htm> I resisted for years and
now regret every day of those years because although that string was still
very hard to push, it kept getting longer and longer, and had some very
important projects tied to it! Once you understand styles and the Word
concept of organizing things into Chinese boxes everything falls into place
and instead of pushing a string, you can push a button that turns on the
very powerful text processing machine known as Microsoft Word and it will
start doing your work for you instead of running around behind you trying to
undo what you just thought you did.
It's a lot of reading, I know. It's OK to chunk it down and do a bit each
day, but I would recommend that you make it a top priority to do that bit
each day.
--
Charles Kenyon
Word New User FAQ & Web Directory:
<URL: http://addbalance.com/word/index.htm>
Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide)
<URL: http://addbalance.com/usersguide/index.htm>
See also the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome!
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from my ignorance and your wisdom.
"Heather Rooney" <Heathe...@Adelphia.net> wrote in message
news:90c601c19c96$c9944750$19ef2ecf@tkmsftngxa01...
Heather Rooney
me to will be immensely helpful and just what I've been
looking for!
It's taken me almost a month to recognize that Word isn't a
word processing program like WordPerfect and that I need to
think of it differently, just as you say! Actually, I've
been referring to it in my head as "Okay, time to go down
this rabbit hole now," to tell you the truth!!! LOL!!
I am not presently creating any documents in Word -
everything I'm dealing with comes to me in WordPerfect and
I am simply converting them all to Word in order to
simply forward them on to their destination - however,
there are many strange things popping up that are difficult
for a WordPerfect user to understand because it doesn't
follow the same logic (the piece of string - I know!!) It
seems to me to be an excellent desk-top publishing program,
so I'm going to try to learn it as well as I can!
Thanks again - very much appreciate the help!
Heather
http://addbalaÍ{ wÀ r ¬ >ML dX8* °ì© nce.com/usersguide/in
>.
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