Anybody ever had a document balloon in size for no apparent reason
JP Quick, II
guide, I saved it at a size of 1.7 MB. When I went in to open it again the
next day, it was 6.5 MB in size. Everything I added the day before added up
to about 100 KB. It's a 4.8 MB difference. What's going on here?
Suzanne S. Barnhill
1. Fast Saves: Disable this at on the Save tab of Tools | Options.
2. Preview Picture: Clear the check box on the Summary tab of File |
Properties.
3. Versions (File | Versions): Make sure "Automatically save version on
close" is not turned on.
4. Revisions (Tools | Track Changes):
Highlight Changes: Make sure "Highlight changes on screen" is turned on
(or that "Final Showing Markup" is displayed).
Accept/Reject Changes: If "Accept All" or "Reject All" is available then
revisions are present; accept or reject all changes, then turn Track Changes
off.
5. Embedded True Type fonts (Tools | Options | Save); embedding fonts should
be avoided wherever possible.
6. Embedded graphics: When feasible, it is preferable to link the graphics.
That is, when you insert the graphic, click the arrow beside Insert in the
Picture dialog and choose Link to File rather than Insert or Insert and
Link.
7. Embedded objects: These are even worse than ordinary graphics saved with
the document. If you see an { EMBED } code, the graphic is an OLE object.
Unless you need to be able to edit the object in place, unlink it using
Ctrl+Shift+F9.
8. File format: Make sure you are saving as a Word document; in some cases
.rtf (Rich Text Format) files are significantly larger than .doc files.
9. Document corruption: See
http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm.
--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
<JP Quick>; "II" <JPQu...@discussions.microsoft.com> wrote in message
news:7CDACEE5-5BB8-4766...@microsoft.com...
Candyvda
MB! In a document we regularly update ""Automatically save version on close"
was turned on. As we don't need this, I have unticked it and deleted all the
stored versions. This dramatically reduced the file size!
Many thanks for your help!
"Suzanne S. Barnhill" wrote:
> There are a number of reasons for excessive file size, including:
>
> 1. Fast Saves: Disable this at on the Save tab of Tools | Options.
>
> 2. Preview Picture: Clear the check box on the Summary tab of File |
> Properties.
>
> 3. Versions (File | Versions): Make sure "Automatically save version on
> close" is not turned on.
>
> 4. Revisions (Tools | Track Changes):
> Highlight Changes: Make sure "Highlight changes on screen" is turned on
> (or that "Final Showing Markup" is displayed).
> Accept/Reject Changes: If "Accept All" or "Reject All" is available then
> revisions are present; accept or reject all changes, then turn Track Changes
> off.
>
> 5. Embedded True Type fonts (Tools | Options | Save); embedding fonts should
> be avoided wherever possible.
>
> 6. Embedded graphics: When feasible, it is preferable to link the graphics.
> That is, when you insert the graphic, click the arrow beside Insert in the
> Picture dialog and choose Link to File rather than Insert or Insert and
> Link.
>
> 7. Embedded objects: These are even worse than ordinary graphics saved with
> the document. If you see an { EMBED } code, the graphic is an OLE object.
> Unless you need to be able to edit the object in place, unlink it using
> Ctrl+Shift+F9.
>
> 8. File format: Make sure you are saving as a Word document; in some cases
> ..rtf (Rich Text Format) files are significantly larger than .doc files.
Suzanne S. Barnhill
--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
"Candyvda" <Cand...@discussions.microsoft.com> wrote in message
news:473A0337-643E-4125...@microsoft.com...