Word - Powerpoint
Katja Locher
How can I badly formated *.doc files (several pages, incl. images) make to a
PP Presentation?
With "send to" the result is quiet disappointing.
How can I choose where should start a new page?
I'm urgently looking for your help then I have to transfer 50 doc's - each
with more then 15 pages - to PP...
Thanks a lot
Katja
Gilles Desjardins
The only thing I know about Send To: is that every time you encounter a
paragraph mark in Word. Each paragraph shall wind up in the title place holder.
For text to become bullets in a slide they have to be preceded by a tab symbol
(character)
hope this helps
echos
Katja, you're going to have to do some work on your Word documents.
Essentially, you want to use the styles in Word to determine what ends up where
in PPT.
Heading 1=titles
Heading 2=primary bullet
Heading 3=secondary bullet
Heading 4=tertiary bullet
etc.
Anything using the "normal" style won't come across in PPT. I generally save a
copy of the Word file, then go through it (with the paragraph marker on) to
delete all extraneous stuff--bullets, underlines, extra empty paragraph markers,
etc.--then I apply the styles and send to PPT.
New slides are designated by the Heading 1 style. If you need to create a slide
break with no "title" on the slide, you can apply the Heading 1 style to an
empty paragraph marker.
You'll need to insert your images, charts, and organizational charts separately.
Copy/Paste should work. Any text that's in a table will come through as bulleted
text. But Copy/Pasting tables should work as for charts, etc.
You can use the Outline view in PPT to make tweaking there easier, too.
Echo
Katja Locher
It's so much work - is there no easier way?
My main problem is that I can't formate the title and all bullets so that
they are looking like the word-doc. And I have to find a way to convert all
50 *.doc's in the same way...
Katja
echos <ec...@indy.net> schrieb in im Newsbeitrag:
399DD566...@indy.net...
Steve Rindsberg
It helps to view the Word doc in Outline view, I suspect.
Level 1 headings become Titles in Powerpoint.
Level 2 headings become Level 1 bullet text in PPT.
Level 3 headings become Level 2 bullets and so on.
As I recall, all other text becomes titles in PPT. Each new title, of
course, becomes a new slide in PowerPoint.
So by applying appropriate heading styles in Word, you can control where
pages break in PowerPoint.
--
Steve Rindsberg, PowerPoint MVP
PPT FAQ - http://www.rdpslides.com/pptfaq
RnR PPTools - http://www.rdpslides.com/pptools
ZAP! for service bureaus - http://www.rdpslides.com/zap
Gilles Desjardins <gilles.de...@sympatico.ca> wrote in message
news:399DCB31...@sympatico.ca...
Steve Rindsberg
> My main problem is that I can't formate the title and all bullets so that
> they are looking like the word-doc.
In what way do you mean?
The formatting in PowerPoint will be controlled by the template you choose,
not by the formatting you give the text in Word. You'll need to do View,
Masters, Slide Master and set up the formatting you want in PowerPoint (so
that it matches your formatting in Word). You can do this either before or
after you've sent the text from Word to PowerPoint.
>And I have to find a way to convert all
> 50 *.doc's in the same way...
I think once you get it working properly for one presentation, converting
the other 49 should be fairly simple.
echos
> > My main problem is that I can't formate the title and all bullets so that
> > they are looking like the word-doc.
>
> In what way do you mean?
>
> The formatting in PowerPoint will be controlled by the template you choose,
> not by the formatting you give the text in Word. You'll need to do View,
> Masters, Slide Master and set up the formatting you want in PowerPoint (so
> that it matches your formatting in Word). You can do this either before or
> after you've sent the text from Word to PowerPoint.
Well, yes and no. I just played with this a bit, and the text formatting
(typeface, italic, etc.) of my heading styles does come through to PowerPoint,
but with the font *size* I'd specified in the PPT blank master (blank.pot).
Now, let me say that I agree with Steve that I don't usually pay much attention
to the text formatting itself in Word and use the PPT master slides to
determine the "look" of the slides. Then I use Format/Apply Slide Layout after
I've sent the text from Word. But with some care, it might be possible to use
that combination of Word typeface features and PPT size features on the blank
master template to cut down on some of the formatting tedium and avoid that
Format/Apply Layout.
> >And I have to find a way to convert all
> > 50 *.doc's in the same way...
>
> I think once you get it working properly for one presentation, converting
> the other 49 should be fairly simple.
Yes, unless all the Word documents are different from the get-go. I have a
feeling that Katja is looking at Word documents that someone has unknowingly
set up with centered titles, bulleted/numbered lines (flush left but tabbed
over a million times to center them in the page), pagebreaks or lines or
outlines to delineate each "slide," blocks of text for "title-less" slides, and
charts and possibly Word Art scattered throughout. At least, if she's getting
the kinds of Word docs *I* often receive, that's what she's looking at! <VBG>
Again, though, as Steve suggests, once you get it working properly for one,
converting the rest should be easier. You're still going to have to spend a lot
of time cleaning up the Word documents, though, you're right. Ugh. How are you
with Word macros? You can use those to clear out extraneous empty paragraps and
such things. That might help.
You know, using the PPT outline view might help you manipulate the text, too.
After these send-to things, I find it easier to check in the PPT outline to
make sure everything's where I want it before I go about formatting individual
slides.
Echo
Kathy Huntzinger
Three things (cut and pasted in different order from previous post):
> set up with centered titles, bulleted/numbered lines (flush left but tabbed
> over a million times to center them in the page)
grrrrrr..... IMHO, anyone that uses tab,tab,tab,tab,tab,tab instead of
setting the paragraph style should be taken out and shot (metaphorically
anyway)
> spend a lot
> of time cleaning up the Word documents, though, you're right.
> Ugh. How are you with Word macros?
actually, you can do this in Word without macros, just using word's
(super cool) find and replace. Click on more, then format and special
boxes give you logs of options. Turn on your formatting whatchcall (the
paragraph button that shows tabs, spaces, breaks, etc.--I *so* wish
powerpoint had this!!) so you can see what you need to find (for
example, multi tabs or spaces). You can choose things from the special
box or just type them in the find/replace if you know the codes. For
instance:
^t tab
^p paragraph break (enter)
^l line break (shift-enter arrow)
^b section break
^m page break
You can use wildcards for text also. Check Word's help for more info.
> I've sent the text from Word. But with some care, it might be possible to use
> that combination of Word typeface features and PPT size features on the blank
If you want to do vba, here is an article telling how to use Word styles
in Powerpoint:
http://support.microsoft.com/support/kb/articles/Q168/7/68.ASP
Kathy
Katja Locher
All the *.doc are differently formated, so I have to do each for itself. But
the "blank.pot" will be the same..
But first I try to explain the people that a ppt is not very funny to read
if there are only 10 pages small written words - otherwise it's maybe better
to make a link in my start.pps directly to the *.doc's...
Nice weekend for you
Katja
echos
Kathy Huntzinger wrote:
> Three things (cut and pasted in different order from previous post):
>
> > set up with centered titles, bulleted/numbered lines (flush left but tabbed
> > over a million times to center them in the page)
>
> grrrrrr..... IMHO, anyone that uses tab,tab,tab,tab,tab,tab instead of
> setting the paragraph style should be taken out and shot (metaphorically
> anyway)
>
Gawd, yes.
> > spend a lot
> > of time cleaning up the Word documents, though, you're right.
> > Ugh. How are you with Word macros?
>
> actually, you can do this in Word without macros, just using word's
> (super cool) find and replace.
My turn to grrrrr, because Find/Replace is exactly what I meant! Thanks for the
clarification and great directions.
Echo
Steve Rindsberg
> Well, yes and no. I just played with this a bit, and the text formatting
> (typeface, italic, etc.) of my heading styles does come through to
PowerPoint,
> but with the font *size* I'd specified in the PPT blank master
(blank.pot).
Rats. And blast. And thanks for the correction, O Prupple Haired One.
And that prolly means that it's locally applied formatting, meaning that
changing the master won't override it?
Steve Rindsberg
> > setting the paragraph style should be taken out and shot (metaphorically
> > anyway)
Metaphors? We don' need no steekin' metaphors. Only the real thing will
do!
(Hmm. I wonder why I'm not seeing PK's original posts?)
Kathy Huntzinger
> My turn to grrrrr, because Find/Replace is exactly what I meant! Thanks for the
> clarification and great directions.
I *did* wonder when you mentioned macros... but then again, you've been
spending an awful lot of time with Rowdy n Ruffian
pk
Kathy Huntzinger
>
> (Hmm. I wonder why I'm not seeing PK's original posts?)
I'd say one of us is getting lucky...
echos
Actually, it does. Seems that the PPT master picks up most of the style
elements from the Word document except the text size, which it gets from the
PPT master. But some of the style formatting seems to be locally applied, as
it takes a Format/Slide Layout to fully override--some of my 2nd tier bullets
didn't change when I changed the master, but I'm not sure why or what the
difference in the Word styles is.
The only formatting that seems to come through from Word is typeface-specific
stuff, though. Actually, that's not even true--Fontface, Bold, Italic,
superscript/subscript come through. Small Caps don't, character spacing
doesn't, various paragraph formatting stuff doesn't, on and on. I suspect it
has to do with what's available in PPT and what's not. Except All Caps doesn't
come through either, and that *is* available in PPT. Weird.
Echo
Kathy Huntzinger
> Except All Caps doesn't
> come through either, and that *is* available in PPT. Weird.
for once Billy Knows Best?? <G>
Kathy
Steve Rindsberg
> The only formatting that seems to come through from Word is
typeface-specific
> stuff, though. Actually, that's not even true--Fontface, Bold, Italic,
> superscript/subscript come through. Small Caps don't, character spacing
> doesn't, various paragraph formatting stuff doesn't, on and on. I suspect
it
doesn't
> come through either, and that *is* available in PPT. Weird.
It might be what's available, formatting-wise, on the clipboard.