Re: Personel Folders

[Noel All]

You can create a personal Folder from the File || New || Outlook Data File,
you would then need to use the Rules command from the Tools menu to
configure a Rule to move them to the Personal Folder File.
"George Schneider" <georgeds...@news.postalias> wrote in message
news:8C2263BF-857D-47D8...@microsoft.com...
> Is there a way to create personal folders to move emails from my human
> resources manager's email box for resumes into these folders so they do
> not
> take up room on her email box account against her quota.
>
> Thansk,
> George

[George Schneider]

We could just move them manually as well to the newly created folder correct?

[jeridbohmann]

Yes. Click and drag the message there.

[Winfred Weng [MSFT]]

Hi George,

It is nice to work with you again here!

Based on my knowledge, if you would like to move all incoming email
messages of an Exchange mailbox to a local .pst file, I suggest that we
configure the .pst file to be the Delivery Location of Outlook. In this way
all incoming email messages will be moved into this .pst file
automatically. To do this, please follow the steps below (I assume you are
using Outlook 2003):

1. In Outlook, click Tools menu -> E-mail Accounts -> View or change
existing e-mail accounts -> Next
2. Click New Outlook data file to create a new .pst file.
3. Then select this newly-created .pst file in the list under "Deliver new
e-mail to the following location".
4. Restart Outlook to apply the changes.

If you just want to move some email messages which meet certain conditions,
I agree with Noel that we can configure rules in Outlook to automatically
move these messages to folders in .pst file. With rules, you can define
instructions for actions on incoming and outgoing messages for each account
or all accounts. The detailed information is documented in the following
Microsoft KB article (the steps for Outlook 2003 are similar):

291608 OL2002: How to Use the Rules Wizard in Outlook
http://support.microsoft.com/?id=291608

In addition, we can also use the following methods to manually move emails
from an Exchange mailbox to a .pst file in Outlook:

1. Right click the Inbox folder in the mailbox and click Copy Inbox to copy
it to the new .pst file. Repeat the steps for all the other folders such as
Contacts, Calendar or any mail folder.

2. Or we can use the Import/Export wizard to export the data to the new
.pst file:

(1) Click File menu in Outlook -> Import and Export.
(2) Select "Export to a file" and click Next.
(3) Select Personal Folder File (.pst) and click Next.
(4) Click Browse to locate the Exchange mailbox, select "Include
subfolders" and click Next.
(5) Select a .pst file and then follow the wizard to compete the export.
(6) Then we can click File menu -> Open -> Outlook data file to open the
.pst file in Outlook.

I hope the information above is helpful.

If you have any further questions or concerns, feel free to let me know.
I'm happy to be of assistance.

Have a good day!

Thanks & regards,

Winfred Weng
Microsoft Online Partner Support

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