RE: How can I print a sent email with all BCC recipients showing?

[Scott Atkins[MSFT]]

Hi,

The Bcc field of a mail message cannot be printed in Microsoft Outlook. This behavior is by design for security reasons.

Please refer to the following Knowledge Base (KB) article for more information.
http://support.microsoft.com/default.aspx?scid=KB;EN-US;186690

Regards,

Scott Atkins MCSE, MCSA
Partner Technical Lead - Outlook
Microsoft Technical Support
for Platforms and Business Applications
--------------------
>Thread-Topic: How can I print a sent email with all BCC recipients showing?
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>From: "=?Utf-8?B?VHJpc2hraWU=?=" <Tris...@discussions.microsoft.com>
>Subject: How can I print a sent email with all BCC recipients showing?
>Date: Mon, 13 Jun 2005 09:09:33 -0700
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>
>MS Outlook 2002, SP3 - Default is apparently not to print the BCC recipients
>of a sent email. How can I get it to print them?
>
>Thanks for your help!
>

[Trishkie]

Thanks for the info. & link to MS article.

I figured it was security-related but figured that since I was the sender &
can even view the BCC recipients in the 'Sent' folder, that it would allow (@
least w/tweaking) to print. Bummer.

Again, thanks!

Trishkie

[M@discussions.microsoft.com Gary M]

Scott, I agree with her. As the creator and sender of the message, you
should be able to print a file copy of your email with all reciepiants
whether they are TO/CC or BCC. The point is to keep the BCC's from knowing
who they are (if there are several) and to keep the TO/CC from knowing the
BCC also saw the message. It's not meant to keep the sender from documenting
those relationships if he/she chooses to print it as it was actually sent.

I think this is a flaw that should be fixed.

[Tracey]

I agree that when I send an email using the bcc option I should be able to
print the email showing the bcc recipients.
Tracey

[albert]

is the update for this flaw have been published?
thank you

[Roady [MVP]]

It's not a flaw; read the KB article.

If you want to print this field open the message-> open the form for
editing-> right click the field with the BCC-> Properties-> tab Validation->
enable Include this field for Printing and Save As

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

-----
"albert" <alb...@discussions.microsoft.com> wrote in message
news:0A006BF6-9F4F-4ED3...@microsoft.com...

[Kathy]

Hi
I tried to follow the steps below... but right clicking the BCC field
doesn't do anything for me. What does 'open the form for editing-> ' mean?
What are the steps for this?
--
Kathy

[Roady [MVP]]

Tools-> Forms-> Design this form...

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

-----
"Kathy" <Ka...@discussions.microsoft.com> wrote in message
news:6C3841B1-DD9E-42B5...@microsoft.com...

[richarmk]

All,
As a sender of bcc, you can see the bcc's when you open a message. So, one
solution is to do a screen snapshot to a word file, but it will not look as
good.

Regards,
Mark

[LSUSgina]

Has there been any progress on being able to print a copy of your original
email that includes the bcc's without doing the extra steps mentioned in this
email trail?

[Roady [MVP]]

You can use a printing addin for this such as;
http://addins.howto-outlook.com/sperry_printondemand
If you decide to order use BH93RF24 to get a discount.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

http://www.msoutlook.info/
Real World Questions, Real World Answers

-----

"LSUSgina" <LSUS...@discussions.microsoft.com> wrote in message
news:4CC48E3A-EC8E-442C...@microsoft.com...

[@discussions.microsoft.com Lorri]

Roady - I downloaded the print on demand add in and I still cannot get the
bccs to print in Sent Mail. I have Outlook 2007 with Exchange Server 2007.
It is really imperative that we be able to print bccs especially in the legal
environment. I tried the "design the form" option - but that is extremely
cumbersome and has to be done each time?

[Roady [MVP]]

Hi Lorri,

I don't have the addin available here to test it directly. Isn't the print
BCC option available when you press the Options... button in the
configuration screen of the addin?

You can contact Sperry Software Support on how to do this. I believe their
Live Chat is even on-line right now to assist you instantly.

Indeed, the design the form option is on a per-message-base only.

If that addin doesn't do the trick for you at all, ask for a refund and then
you might be interested in the Print Tools addin from MAPILab instead;
http://addins.howto-outlook.com/mapilab_printtools

That addin has the option for sure as shown on the following screenshot;
http://www.mapilab.com/images/screenshots/print_tools/print-tools-for-outlook-5.gif

If you decide to order use 4PM76A8 to get a discount.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

http://www.msoutlook.info/
Real World Questions, Real World Answers

-----

"Lorri" <Lorri @discussions.microsoft.com> wrote in message
news:6CB7CCC1-A831-4830...@microsoft.com...

[Gordon]

"Roady [MVP]" <newsgroups_DELETE_@_DELETE_sparnaaij_NO_._SPAM_net> wrote in
message news:eQEw2Xih...@TK2MSFTNGP05.phx.gbl...

> Hi Lorri,
>
> I don't have the addin available here to test it directly. Isn't the print
> BCC option available when you press the Options... button in the
> configuration screen of the addin?

Interesting concept - you send an email with people in the BCC field, then
print it out including the BCC field just so that you can leave it
(accidentally) lying around for nosey people to see. Rather defeats the
object of BCC don't you think?

--
Asking a question?
Please tell us the version of the application you are asking about,
your OS, Service Pack level
and the FULL contents of any error message(s)

[Brian Tillman [MVP - Outlook]]

"Gordon" <gordon...@yahoo.com.invalid> wrote in message
news:uFg47eih...@TK2MSFTNGP04.phx.gbl...

> Interesting concept - you send an email with people in the BCC field, then
> print it out including the BCC field just so that you can leave it
> (accidentally) lying around for nosey people to see. Rather defeats the
> object of BCC don't you think?

Not necessarily. While I might send a message to a number of people whose
addresses I wish to keep secret among the recipients, I might not care if my
wife standing next to me sees those addresses. Only if you were to send a
paper copy to the original recipients would your presumption truly apply.
--
Brian Tillman [MVP-Outlook]

[Gordon]

"Brian Tillman [MVP - Outlook]" <tillm...@yahoo.com> wrote in message
news:uzQNoqih...@TK2MSFTNGP02.phx.gbl...

I agree you to a certain extent, but in an Office environment, anyone could
see a printed email....

[Lorri]

Roady - no unfortunately the only option was To: and CC: It may not solve
my problem for BCC but it does have some usefulness to it. I'll try the
other option as well. Thank you Lorri

[Lorri]

Gordon - in legal world email communication is treated like paper and you
need to show who has received your communication. It is a necessary evil in
our line of business.

[Gordon]

"Lorri" <Lo...@discussions.microsoft.com> wrote in message
news:B22C2ED6-B28A-4DB2...@microsoft.com...

> Gordon - in legal world email communication is treated like paper and you
> need to show who has received your communication. It is a necessary evil
> in
> our line of business.
>

Then maybe you shouldn't be using BCC at all.
Openness and clarity is good in a legal environment....

[Lorri]

I'm just curious why you felt a need to get involved in this communication?
I was asking a how to of Roady not an opinion by Gordon. If you couldn't
help me in my problem - I'm not sure why you responded.

[Gordon]

"Lorri" <Lo...@discussions.microsoft.com> wrote in message

news:E19D9EA4-9CD3-4E63...@microsoft.com...

> I'm just curious why you felt a need to get involved in this
> communication?
> I was asking a how to of Roady not an opinion by Gordon. If you couldn't
> help me in my problem - I'm not sure why you responded.
>

Well a) you didn't let on that it was a legal environment, and b) as a
recently-retired Systems Accountant I am against printing emails in
principle (I see no need for it in general) and the fact that you want to
print an email with BCC addressees on it, where the principle of BCC is that
those recipients are hidden from anyone else, gave rise to my comment that
by printing the BCC recipients, there is the danger that someone may see the
printed email and realise who the BCC recipients are when they are not
supposed to see them. Security......

[Roady [MVP]]

You're welcome! :-)

Let me know if you get stuck!

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

http://www.msoutlook.info/
Real World Questions, Real World Answers

-----

"Lorri" <Lo...@discussions.microsoft.com> wrote in message
news:8B28839D-6425-4A1C...@microsoft.com...

[Shark]

Lorri:

I am with you 100%! I am in the legal field as well and know about
attorney-client confidentiality, etc. AND the VERY important need to print a
file copy showing all direct, CC and BCC parties on an email. It is very
unprofessional to have to hand-write the bcc parties on numerous email each
day.

PLEASE let me know if you find a solution! (allamerican7 at aol dot com)

Shark

[Shark]

I too am in the legal field and need to print the bccs on sent email I create.

PLEASE let me know if you find a solution!

Shark

[Gordon]

"Shark" <Sh...@discussions.microsoft.com> wrote in message
news:2C79BBE7-CC98-4F35...@microsoft.com...

> Lorri:
>
> I am with you 100%! I am in the legal field as well and know about
> attorney-client confidentiality, etc. AND the VERY important need to print
> a
> file copy showing all direct, CC and BCC parties on an email. It is very
> unprofessional to have to hand-write the bcc parties on numerous email
> each
> day.
>

It's about time the legal profession dragged itself kicking and screaming
into the 20th century - banks store their LEGAL documents electronically -
they don't print them unless needed. I know - I used to work for a company
that provided the storage...

[Roady [MVP]]

See the reply I gave Lorri. It contains multiple methods on how to do this.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

http://www.msoutlook.info/
Real World Questions, Real World Answers

-----

"Shark" <Sh...@discussions.microsoft.com> wrote in message
news:20A58DB2-A2DB-4304...@microsoft.com...

[BayGrrl]

Gordon, I suppose that is what Microsoft is thinking ... but we really don't
need M$ to be the email police!

I work for local government and we NEED to have a printed record of who we
send things to. We have systems in place (HIPAA and others) which are
designed to protect personal information. It should be the SENDER'S choice of
whether or not the BCC email addresses are visible when printing.

Thank you.

[Bob I]

It isn't Microsoft that set BCC conditions up. I would suggest for your
sake you stop using BCC. Mail merge will send to recipients without
sharing/revealing addresses.

[Diane Poremsky [MVP]]

I don't see the full thread you are replying to, so I don’t know if you
actually got useful information. It is possible but how easy depends on the
version of outlook.

There are also tools - see http://www.slipstick.com/mail1/print.asp - I know
print on demand from sperry can do it, not sure about the others.

--
Diane Poremsky [MVP - Outlook]
Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com/

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"BayGrrl" <Bay...@discussions.microsoft.com> wrote in message
news:DEADAA28-FE17-4A30...@microsoft.com...

[Gordon]

"BayGrrl" <Bay...@discussions.microsoft.com> wrote in message
news:DEADAA28-FE17-4A30...@microsoft.com...

> Gordon, I suppose that is what Microsoft is thinking ... but we really
> don't
> need M$ to be the email police!
>
> I work for local government and we NEED to have a printed record of who we
> send things to.

<sigh>.....good job commerce doesn't live in the dark ages....
I'm not criticising you who have to live with this, but I would be
interested as to why a printed copy is a better audit trail than an
electronic one...

[Gordon]

"BayGrrl" <Bay...@discussions.microsoft.com> wrote in message
news:DEADAA28-FE17-4A30...@microsoft.com...

> Gordon, I suppose that is what Microsoft is thinking ... but we really
> don't
> need M$ to be the email police!
>
> I work for local government and we NEED to have a printed record of who we
> send things to. We have systems in place (HIPAA and others) which are
> designed to protect personal information. It should be the SENDER'S choice
> of
> whether or not the BCC email addresses are visible when printing.
>
> Thank you.

The reply you are quoting, I posted in Feb 2009!!!!!!!!!

[Gordon]

"Diane Poremsky [MVP]" <outlo...@msn.com> wrote in message
news:ed1HuUSe...@TK2MSFTNGP05.phx.gbl...

> I don't see the full thread you are replying to,

That's because it ENDED in Feb 2009!!!!!

[Jandragonstar]

Hi Lorri try this with the "design this form" open.

Change the field chooser on the right hand side from "Frequently used
fields" to "All mail fields", click on the bcc box and drag it over to your
message somewhere near the cc field; right click on this new bcc field and
then click on properties, click the validation tab, tick the "include field
for printing and save as", click apply (v important or it won't work), click
ok, then click file at the top and save as. The form will replace the one in
your sent items and the bcc should print! This took me absolutely ages to
work out and a lot of fiddling but it does work!

[nbslarson]

Thank you! This was really helpful!

[SOSMAN]

I don't understand why it is, if you are the sender. I have to have it for
legal reasons. Otherwise, I have to fax or send individual emails to each
person and print for legal verification that I have performed my due
diligence.
***If it were a Microsoft issue and they needed this, it would have been
fixed 5 years ago.

How's that for customer care?

[Bob I]

And just how do you know they actually received said e-mail?

[rene...@gmail.com]

In Outlook 2007:

•Open the message
•Add “form” to the quick access toolbar
•click Form then select “Design this form”
•From the Field Chooser, drop down “Address Fields” the drag and drop BCC onto the form.
•Right click the BCC field containing the address-> Properties
•On the tab Validation select the option to include the field when printing
•click publish this form
•click Run this form
•File>Print

I added a few more steps to the list from one of the other users who posted.

[mlcu...@gmail.com]

Why not create a simple way for the senders to print their email, including the bcc field, from the sent box? This feature is obviously a customer need. If it can be done manually bu users, Microsoft developers can create a button to automate it.

Rick

[dan....@gmail.com]

*FAIL*
Having a saved record "for legal reasons" of persons on a BCC list showing in a PDF archive of a message is crucial. The failure by Microsoft to provide users with the OPTION of including BCC recipients in a sent message is the reason I'm now looking for a replacement for Outlook.