How do you send an email ONLY to those attendees who accepted?

[lisaamandda]

I am using MS Outlook 2007 and need to send information regarding a meeting
ONLY to those attendees who accepted the meeting invitation. Is there a way
to do this in Outlook?

[Diane Poremsky]

There is a send message to attendees command - open the meeting
request and look in the attendees section.
(http://slipstick.me/jing/attendee.png)

http://forums.slipstick.com

[a t]

No, that will send to all invitees, even those who have not accepted.

> On Wednesday, May 19, 2010 3:32 PM lisaamandda wrote:

> I am using MS Outlook 2007 and need to send information regarding a meeting
> ONLY to those attendees who accepted the meeting invitation. Is there a way
> to do this in Outlook?

>> On Wednesday, May 19, 2010 3:55 PM Diane Poremsky wrote:

>> lisaamandda wrote:
>>
>>
>> There is a send message to attendees command - open the meeting
>> request and look in the attendees section.
>> (http://slipstick.me/jing/attendee.png)
>>
>>
>> http://forums.slipstick.com

>> Submitted via EggHeadCafe
>> Excel Generate High Quality RoadMaps
>> http://www.eggheadcafe.com/tutorials/aspnet/3310004f-e1ae-45a7-9bea-7b2b970d1230/excel-generate-high-quality-roadmaps.aspx

[a t]

Here's some more info. You can click on Tracking (if you're in the latest version of Outlook) and it will show you a list of people's response status with check boxes. Uncheck all those who have declined. Then send message to the revised list of attendees (the send msg to attendees button that lisa mentioned above).

Then click "don't save changes" when you close the appointment so that the list of attendees reverts back to original.

Submitted via EggHeadCafe
Statistics, Probability, Lotteries and Dumb Programmers
http://www.eggheadcafe.com/tutorials/aspnet/041de19a-e704-468f-bd3c-79164fc739f5/statistics-probability-lotteries-and-dumb-programmers.aspx

[Goobus]

Hey HoopleHead EggHead:

You really think the OP is coming back to see your reply to a post they
made so long ago?

[rainbow...@gmail.com]

On Thursday, February 17, 2011 2:53:10 PM UTC-5, Goobus wrote:
> Hey HoopleHead EggHead:You really think the OP is coming back to see your reply to a post they made so long ago?On 2/17/2011 11:19 AM, a t wrote: > No, that will send to all invitees, even those who have not accepted. >>> On Wednesday, May 19, 2010 3:32 PM lisaamandda wrote: > >> I am using MS Outlook 2007 and need to send information regarding a meeting >> ONLY to those attendees who accepted the meeting invitation. Is there a way >> to do this in Outlook?>> >>> On Wednesday, May 19, 2010 3:55 PM Diane Poremsky wrote: >>>> lisaamandda wrote:>>>>>> >>> There is a send message to attendees command - open the meeting >>> request and look in the attendees section. >>> (http://slipstick.me/jing/attendee.png)>>> >>>>>> http://forums.slipstick.com>> >>> Submitted via EggHeadCafe >>> Excel Generate High Quality RoadMaps >>> http://www.eggheadcafe.com/tutorials/aspnet/3310004f-e1ae-45a7-9bea-7b2b970d1230/excel-generate-high-quality-roadmaps.aspx

well it helped me two years later

[ugur...@gmail.com]

besides, it's not only for those who asked the question but those who are doing a search. it helped me regardless of when it was originally asked. thanks.

[rae.b...@gmail.com]

Yup, helped me too!

[in...@100kin10.org]

Me too!

[mah...@gmail.com]

Here's how I do it:
If you open any one of the automatic accepted/tentative/declined notification emails, the message will list the Subject, When, Location, etc.; and under that, it will show:
Accepted:......
Tentative:.....
Declined:.....

Just highlight and copy the list of people in the "Accepted" category and copy into the new email.

[rachel...@gmail.com]

> well it helped me two years later

Me too!

[ijame...@gmail.com]

On Wednesday, May 19, 2010 12:32:01 PM UTC-7, lisaamandda wrote:

IT is truly idiotic that this isn't a one click operation right???? Says me from the end of 2013 using Outlook 2010.

May I say it? FAIL.

[trud...@gmail.com]

I agree that you should be able to send a message to attendees only. Why would I want to send a reminder to a bunch of people who declined. Epic fail. Says me too from the end of 2013 using Outlook 2010.

[luci....@eastgroup.net]

PERFECT - THANK YOU SO MUCH!

[kellie...@gmail.com]

Thanks everyone, I thought I was crazy, but now I know MS still has sooooo much to fix

[jpsc...@gmail.com]

No, maybe not. But, I'm glad they responded, because it helped me. This is the internet, and this is a public discussion indexed by Google, so it helps to add replies that are useful, even if it's long after the original post.

[psa...@gmail.com]

Thanks, helped me too

[sadaf...@gmail.com]

This was helpful! Finally someone had the answer! Thanks!

[indian...@gmail.com]

On Wednesday, May 19, 2010 at 3:32:01 PM UTC-4, lisaamandda wrote:

This was very helpful in 2015!!! Thank you Lisa!

[paul...@gmail.com]

Brilliant - best solution of all those offered, but still very irritating there isn't a Reply to Attendees button...Yo - Bill Gates - fix this pls....

[kare...@gmail.com]

...... and also have the option to select those who have not replied, so you can chase for a response. I've got 300 delegates and it will take an age to manually un-check the tracking document to do this!

[pshe...@googlemail.com]

IT helped me too GooBus if you don't have anything constructive to say don't say it at all.

[fjf...@gmail.com]

On Wednesday, May 19, 2010 at 3:32:01 PM UTC-4, lisaamandda wrote:

Thank you immensely. I've been researching this for 2 hours and yours is the only thing that has worked. Microsoft--you are the bane of my existence at times. This should be easy!

[aut...@gmail.com]

On Thursday, September 12, 2013 at 8:24:36 PM UTC-4, mah...@gmail.com wrote:

THANK YOU!! That is exactly what I needed. Glad to see people are replying even if the question was posed a long time ago.

[kj1...@gmail.com]

Still helpful halfway through 2016!

[thomasmic...@gmail.com]

Thanks for the help! Aug 2016!!

[pab...@swbell.net]

On Wednesday, May 19, 2010 at 2:32:01 PM UTC-5, lisaamandda wrote:
> I am using MS Outlook 2007 and need to send information regarding a meeting
> ONLY to those attendees who accepted the meeting invitation. Is there a way
> to do this in Outlook?

Easiest way I found to send a message to only those people who have accepted an Outlook 2013 invitation is to do this:

Open the invitation and then click on "Tracking", then click on "Copy Status to Clipboard", then go into Excel and click paste (which will paste the Name (not email), Attendance and Response columns from Outlook). Then sort that list by the "Response" column. Then copy those names from Excel, go back into Outlook and paste those names into a new email. Lots of work to do something that should be a one-click operation.

[je...@olsonzoo.com]

On Wednesday, May 19, 2010 at 2:32:01 PM UTC-5, lisaamandda wrote:
> I am using MS Outlook 2007 and need to send information regarding a meeting
> ONLY to those attendees who accepted the meeting invitation. Is there a way
> to do this in Outlook?

On the other hand, as an attendee, in some cases it is nice to still (by default) to receive the reply-to-all's. I may have declined the meeting due to a conflict, vacation, etc., but would still like to be included in any followups.

[SI Systems llc]

On Wednesday, May 19, 2010 at 12:32:01 PM UTC-7, lisaamandda wrote:
> I am using MS Outlook 2007 and need to send information regarding a meeting
> ONLY to those attendees who accepted the meeting invitation. Is there a way
> to do this in Outlook?

Go to your calendar > Double Click on the scheduled meeting > Click Scheduling Assistant > Add Attendee > Send Update

You will then have the options to send to the added or deleted members.

I hope this helps.

[Lynne Argabright]

This just worked for me 6/27/2023. Thank you so much.