How to Merge or Copy Outlook Contact Folders
Karlo
I've successfully imported Contacts from one computer to another, which also
already has existing Contacts. The newly imported groups of Contacts
(folders) show up under the existing Contacts (all under My Contacts).
However, when I'm in a mail message and attempt to enter a contact address
from the newly imported folder/group, it does not show up. Still, only the
same old, original contacts (before import) are available. How can I either
merge or copy the newly imported folders into the existing Contacts so they
are available in a new mail messasge, wtihout having to do so one contact at
a time?
--
Karlo
Russ Valentine [MVP-Outlook]
this.
Did you want to have a second Contacts Folder?
If so, did you enable it to appear an an email address book in your address
book view?
--
Russ Valentine
[MVP-Outlook]
"Karlo" <Ka...@discussions.microsoft.com> wrote in message
news:3CB28565-C769-450F...@microsoft.com...
Karlo
wrong. If you can tell me, I'd be interested in knowing how to do it right.
Can you tell me, step by step, either 1. how to enable it to appear as a
second contacts folder (or as a separate address book??)? I don't
understand the difference between the address book (which is currently empty)
and the Contacts, nor the difference between Contacts and My Contacts. OR 2.
how to properly transfer Contacts to avoid such problems. Preferrably #1,
since I would like to keep them separate, BUT have BOTH appear when I go to
enter an address in a mail message.
PS It's important to me to retain the organization of the dozen or so
groupings of folders I am attempting to merge, and preferrably keep them
separate from existing contacts, which are not subgrouped at all.
--
Karlo
Russ Valentine [MVP-Outlook]
done properly all your organization will remain intact.
The file you need is your Personal Folders file (*.pst) It's where all the
mail, calendar, contacts etc are stored.
Take a look at these pages for info on Outlook data backup or transfer:
http://www.slipstick.com/config/backup.htm
http://www.howto-outlook.com/Howto/backupandrestore.htm
http://office.microsoft.com/en-us/assistance/HA010771141033.aspx
Note that some of the information on these pages is outdated and no longer
applies to Outlook 2003 or 2007. Specifically:
1. Ignore any advice to copy your PST file to Outlook's default location to
connect it to your profile. Doing so only corrupts your profile. Copy it
anywhere BUT the default location and open it within your Outlook profile.
2. Ignore any advice that tells you to use export or import to transfer
Outlook data. That has never been sound advice, but the process has become
too deeply flawed now to be of any use whatsoever.
How to configure the address book view of Contacts is also documented
several places, such as:
http://support.microsoft.com/default.aspx?scid=kb;en-us;287563&Product=ol2002
--
Russ Valentine
[MVP-Outlook]
"Karlo" <Ka...@discussions.microsoft.com> wrote in message
news:7BB6231E-2642-4434...@microsoft.com...
Karlo
page/procuedure would you suggest I start with to accomplish my particular
goal?
Does it matter that I do not have SP3 for my XP? I'm trying to avoid IE7
since I've been told it conflicts with Quickbooks. If possible, I'd like to
install SP3 without IE7 if you know anything about that, especially if it is
needed for successful migration of my contacts.
Much appreciated -- Karlo
Russ Valentine [MVP-Outlook]
importing. They no longer apply and hopefully will be removed for the site
some day.
http://www.howto-outlook.com/Howto/backupandrestore.htm
None of the recent updates will be necessary for you to do what you need.
--
Russ Valentine
[MVP-Outlook]
"Karlo" <ka...@discussions.microsoft.com> wrote in message
news:555E7805-B09E-4FAB...@microsoft.com...
karlo
Folders, but still those contacts are not viewable/available from a mail
message. One difference I noticed this time in the now duplicate subfolders
is how they are named. After each subfolder title it also has ...."in
Personal Folders." For example: "Freinds - in Personal Folders."
2. Seems to be some confusion with the various pst files on my system. The
primary data file more than doubled in size after the above action, so I
assume it now contains the secondry file as well. Most concerning, I'm no
longer able to locate the primary pst file by following the dierectory path
indicated in Search mode. The path reads: Doc & Set/Karlo/Local Set/Appl
Data/MS/Outlook. And yet, I get as far as my name and then there is no Local
Settings. When I access Local Settings from a different path and follow it
all the way through there is no pst file.
I'd appreciate any fix you can suggest for these problems.
Russ Valentine [MVP-Outlook]
followed the instructions this would not have happened. State what you did
instead. What are the "Resotre instructions?"
--
Russ Valentine
[MVP-Outlook]
"karlo" <ka...@discussions.microsoft.com> wrote in message
news:99537C95-D689-4929...@microsoft.com...
karlo
Restore pst-file
....To restore your pst-file, copy the file to the location where you want
to work with it like; D:\My Documents\My Outlook\Temp.
If you restored from CD/DVD, make sure you uncheck the "Read Only" file
attribute by right clicking the file and choosing Properties. Now open
Outlook and connect to the file by choosing; File-> Open-> Outlook Data File…
You can now check if the backup was successful and you made sure you backed
up the right file.
In the case of a real disaster, the original pst-file would be missing or be
beyond repair. When the pst-file is missing, Outlook would have prompted you
for the pst-file location. You then need to close Outlook and restore the
file from backup to D:\My Documents\My Outlook as described above. Then start
Outlook again and if prompted browse to the location of the pst-file.
When the pst-file is beyond repair, Outlook will start with the message that
it can’t be opened and that you need to run the Inbox Repair Tool
(scanpst.exe). If scanpst.exe can’t fix the pst-file either, rename the
corrupted pst-file to .old and you would now be in the situation that the
pst-file went missing.
Russ Valentine [MVP-Outlook]
another PST file in your profile, right?
If you didn't want another set of Personal Folders, then you have two
choices of what to do next:
1. Use the PST file you opened as your default instead of the one you're
using now, then close the one you're using now.
2. Copy the data you want from file you opened into the one you're using
now, then close the one you opened.news:74992C6C-FBF7-4D11...@microsoft.com...
karlo
The problem is not having two folders, but rather not being able to access
the contacts in the second one from a mail message. Again, this is my goal.
Russ Valentine [MVP-Outlook]
(hard to know why you would), then just follow the well documented and
frequently posted instructions for enabling secondary Contacts Folders to
appear in your address book view:
--
Russ Valentine
[MVP-Outlook]
karlo
Other than the inconvenience of having two separate folders are there any
significant disadvantages to this approach?
Is the preferrable alternative to merge the two. If so, how to I do that?
At this point I'd like to do whatever is the most simple and retains my
groupings. If I choose the two folder approach can it later be disabled and
merged as one?
Russ Valentine [MVP-Outlook]
(see the Subject). I've already answered how to do so.
Having a single location for data is usually preferable because it makes
searching, syncing and backing up easier.news:824E652C-F019-46D9...@microsoft.com...
karlo
those.
Russ Valentine [MVP-Outlook]
This was the post:
It stands to reason that if you opened another PST file then you would have
another PST file in your profile, right?
If you didn't want another set of Personal Folders, then you have two
choices of what to do next:
1. Use the PST file you opened as your default instead of the one you're
using now, then close the one you're using now.
2. Copy the data you want from file you opened into the one you're using
now, then close the one you opened.
--
Russ Valentine
[MVP-Outlook]
"karlo" <ka...@discussions.microsoft.com> wrote in message
karlo
now, then close the one you opened.
Would you please provide specific, step-by-step instructions for doing so?
PS When I have attempted to COPY a folder, it creates a copy with the
number 1. However, that newly copied folder still does not appear from
within a mail message.
Russ Valentine [MVP-Outlook]
You wouldn't copy the folder of course. That would create a second folder.
You copy the contents of the folder.news:59910EB7-89F2-401E...@microsoft.com...
karlo
no option to copy (only open, print, forward, mark..., delete, move).
Russ Valentine [MVP-Outlook]
1. Edit > Select All > Edit > Copy to Folder...
2. Edit > Select All > Drag and dropnews:5CC244BB-35C0-4F4D...@microsoft.com...
Daniel Jones
Visit Here:- https://www.betavare.com/merge-pst/