So many addresses

[Jon Temple]

I have a problem. Set up Exchange Server 5.0. Using Outlook as the e-mail
client.

Problem is when mailing e-mail, you can choose from recipients, contacts,
global mailing list, personal address book and a shared contact file. It
gets very confused between them.

I would like it so that you can just put in the name of the person and it
will search between the internal mail, contacts, then shared contact folder
for the correct e-mail address.

How can I change this, it is very confused and so am I.

Thanks,

Jon

[Chris Scharff]

In Outlook, you'll want to look at 2 things. First, add Outlook
Address Book as a service if you haven't already. Then under Tools |
Services | Addressing, make sure all of your address books are listed
under "When sending mail..."

Then if you type a name in the To: field of a message, it will check
all of your address books, in the order specified until it finds a
name which matches.

Chris Scharff
Exchange Administrator
BV Solutions Group

#include std_disclaim.h

[Jon Temple]

Thanks Chris, but I have more questions about this:

1. Do I select Outlook Address Book as a address list or do I just select
Contacts?

2. Should I select Global Address list or just recpients? (confused about
what global address book is)?

3. Do I need to select an address book which is listed in "show this address
list first" in the "When sending mail" list?

4. How do I get it so that it does not check for fax numbers, just e-mail
addresses?

Thanks so much,

Jon

Chris Scharff wrote in message <36b33e5e...@msnews.microsoft.com>...

[Chris Scharff]

Jon,

Let's see if I can clear this up at all :)

On Mon, 1 Feb 1999 11:24:10 -0500 , "Jon Temple" wrote:

>Thanks Chris, but I have more questions about this:
>
>1. Do I select Outlook Address Book as a address list or do I just select
>Contacts?

In the Tools | Services | Addressing tab you'll just need contacts,
not Outlook Address Book.

>2. Should I select Global Address list or just recpients? (confused about
>what global address book is)?

Generally a Global Address List (GAL) is a listing of all of the
addresses in your organization, which in Exchange would include
Recipients (users on your servers), Distribution Lists, Custom
Recipients (Internet Addresses and addresses on foreign mail systems
cc:mail & MS Mail), as well as resource mailboxes (help desk, Info)
and possibly public folders.

>3. Do I need to select an address book which is listed in "show this address
>list first" in the "When sending mail" list?

You don't have to have one, but I would choose the one you use the
most often, it is the list that will appear if you click on the To
button, rather than tying names in the To field.

>4. How do I get it so that it does not check for fax numbers, just e-mail
>addresses?

Hmmm... I'm not sure that you can other than removing the fax numbers
themselves. You can however teach Outlook which address you normally
want for a specific user.

Say for example you have a user named Bubba Smith, and for Bubba you
have 2 e-mail addresses and a fax number. Well 99.9% of the time, you
want to use e-mail address #1 for bubba and not the fax or other
address. And since you e-mail Bubba 30 times a day, having to pick his
name manually sucks.

Here's what you do... type Bubba in the To field and then press ALT-K,
Bubba's name will get a red wavy underline. Right click on his name
and choose show addresses... select the address you actually want to
use and click OK.

Now, the next time you type Bubba in the to field and hit ALT-K, it
will resolve to the e-mail address you chose. However, if you type in
Smith, instead of Bubba, you'll have to select the address you really
want.

>Thanks so much,

Hope that helps

[Sue Mosher [MVP]]

1. The Outlook Address Book is just a container for one or more Contacts
folders that contain the actual address information. So, while you must
include the OAB as a service, that's essentially the last time you should
have to deal with it directly. In Tools | Services | Addressing, you work
with the individual Contacts lists.

2. The Global Address Book is the overall container for all recipients
established for the Exchange Server. Recipients is the name of one container
of recipients, and in a small operation, the one Recipients container may be
all there is to the GAL. Go ahead and add the GAL to the addressing list.

3. Yes. This will be the list that appears by default if you click the To
button on a new message to get directly into the Address Book.

4. You don't, unless you want to put fax numbers in another data field.
Outlook considers fax numbers to be valid mail addresses, since it supports
a variety of fax services.

--
Sue Mosher
Author of "The Microsoft Outlook E-mail and Fax Guide"
Slipstick Systems, Moscow
http://www.slipstick.com/exchange/

Jon Temple <jont...@pcisys.net> wrote in message
news:794khe$chk$1...@newman.pcisys.net...

> Thanks Chris, but I have more questions about this:
>
> 1. Do I select Outlook Address Book as a address list or do I just select
> Contacts?
>

> 2. Should I select Global Address list or just recpients? (confused about
> what global address book is)?
>

> 3. Do I need to select an address book which is listed in "show this
address
> list first" in the "When sending mail" list?
>

> 4. How do I get it so that it does not check for fax numbers, just e-mail
> addresses?
>