Disappearing text
Jo Ellen Watson
modified, a schedule that required changing names and other
information, looks fine on the screen. When I sent the file as an
attachment, only parts of the file were received. On reexamining the
file, I discovered if I highlighed the document that parts of it
highlighted in blue and parts in black. The parts that highlighted in
black are the parts that did not show up when the attachment was
received. I cannot figure out how to alter the document so that the
parts that highlight in black change to highlighting in blue. When I
print the file, it prints correctly.
Also in typing a new document, as I typed, words that I had previously
typed would disappear although white space would be there in place of
the words. If I clicked back just past the invisible words and deleted
a space, the missing words would appear. Adjusting the font size
seemed to somehow cause the file to somehow react and all words
appeared. The file prints correctly.
I am using an iMac running Jacguar. I have installed the most recent
update to Office X. For both files, I was using Times.
John McGhie [MVP - Word]
1) Read the help topic "About adding comments and keeping track of
changes".
2) Open the document and ACCEPT all changes.
I suspect that you had Track Changes turned on, and the changes hidden.
This is not a good way to work :-)
Every change you make gets stored in the document. When you email, Word
would remove any text marked to be deleted.
If it is not that, you have a seriously corrupt document. Highlight the
whole thing and use Edit>Clear>Formats to remove all the bad formatting and
try again.
If it happens on a freshly-created document, you need to find and delete
your Normal template. Word must be closed when you do this (or it will
simply re-create the bad one when you close it).
I assume you have installed all the updates to Jaguar as well?
Hope this helps
This responds to microsoft.public.mac.office.word on 7 Dec 2002 12:01:11
-0800, jo_el...@hotmail.com (Jo Ellen Watson):
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Jo Ellen Watson
Thanks for your reply. I checked my document and there were no changes
being tracked. What I did find, in examining it further, was that
every line (paragraph) that had a problem contained a person's name
that Word allowed me to insert automatically because it was in my
list of auto words. (I am not sure I am using the right terminology.
But I start to type a name and the name appears in yellow and I tab to
insert it.) If I deleted those auto typed names and just typed them
myself, the black highlighting disappeared. I am assuming that my
document is now fine and any attachment would show everything.
Any ideas why in a new document words would appear and disappear as I
typed further but were still really there? I haven't tried deleting
the Normal template yet. I will look for that.
I assume I am using the most recent Jacguar. I have not received any
notification from Software Update since I installed Jacguar about a
month ago.
Jo Ellen Watson
Beth Rosengard
I don't know why the black highlighted bits wouldn't show up (sounds like a
bug to me), but to prevent this happening again, go to
Tools>AutoCorrect>AutoText and uncheck "Show complete auto tip for...."
--
Beth Rosengard
Mac MVP
Mac Word FAQ: <http://www.mvps.org/word/FAQs/WordMac/index.html>
Entourage Help Page: <http://www.entourage.mvps.org>
On 12/8/02 7:16 AM, in article
6b5f963.02120...@posting.google.com, "Jo Ellen Watson"
John McGhie [MVP - Word]
The correct name for this is "AutoCorrect". Beth has told you how to turn
it off.
Around here, some of us know it as "Automatically screw up your document".
And some of us are far ruder than that, but this is a family program...
However, AutoCorrect of itself should not have produced this effect. I
wonder if the black highlighting you are referring to is Field Shading? Do
me a favour: go to Word>preferences>View and set "Field Shading" to ALWAYS.
This enables you to easily distinguish generated text from ordinary text
(the fields go grey so you can see where they are). The shading doesn't
print.
If that turns large slabs of your document grey, your problem is corrupted
fields (quite easy if you have been working with Field Shading off). To fix
it, select all and use Ctrl + Shift + F9 to convert all the fields to proper
text.
If this text "were" fields, that would explain why it disappears on someone
else's computer: the source of the field does not exist, or contains
something else, on their computer.
<begin soapbox>
This is yet another example of Microsoft getting people into serious trouble
with their paternalistic approach to software design. They are actually
trying to "help", but because they are not as smart as they think they are,
then end up like the old lady across the road "interfering" with the way we
want to live out lives.
The cause of this nonsense is Tools>AutoCorrect. If I were you, I would go
to that menu and turn OFF everything you see on all of the tabs. There!
Now YOU are back in control :-)
This problem is so bad that if you look up "AutoCorrect" in the Help, you
will find that half the help topics on the subject are about how to turn it
OFF! There is a knowledge base article on the Microsoft website that gets
updated for every version of Word, specifically to tell people how to turn
this useless eye-candy off.
AutoCorrect can be quite useful if you know how to throttle it back so that
it helps without "taking over". In an earlier thread here Elliott is using
it to generate a Euro symbol in a font that does not have a Euro character.
Unfortunately, AutoCorrect and Click'n'Type are real hazards the way they
come out of the box.
</Soapbox>
This responds to microsoft.public.mac.office.word on 8 Dec 2002 07:16:02
-0800, jo_el...@hotmail.com (Jo Ellen Watson):
> John,
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