Restart numbering button greyed out
jo...@johnhands.com
I've defined a numbered heading in Styles. I pasted in the next
chapter of a long book, but this heading, which began with (1) in the
chapter, now shows (7). When I use Format>Bullets and Numbering, the
window shows both the Restart Numbering and the Continue Previous List
buttons greyed out.
I'm using Word 2004 for Mac V 11.3 with Mac OS 10.4.11
V grateful for advice
John
jo...@johnhands.com
For some reason the original message didn't appear in the post.
I've defined a numbered heading. I've used this in a document that is
a chapter in a book. When I paste this chapter into a longer document
that is the whole book, the heading numbered (1) appears as (7). When
I go to Format>Bullets and Numbering, the screen shows both the
Restart Numbering and Continue Previous List buttons greyed out.
I've also defined a (different) outline numbered heading. After
pasting in the chapter this series of headings was missing entirely.
The two styles are defined identically for the book document and for
the chapter document.
I'm using Word 2004 for Mac V 11.3 with Mac OSX 10.4.11
VERY GRATEFUL
John McGhie
Heading numbering is outline numbering. You can have only ONE series of
heading numbering, stretching from the front to the back of the book.
And you must have your styles linked into the Outline Numbering format.
Shauna Kelly has one of the best explanations I have seen, here:
http://www.shaunakelly.com/word/index.html
Study Shauna's pages, then come back with your specific questions :-) Sadly
neither the Help nor the Microsoft website covers the topic.
Cheers
On 21/07/08 2:27 AM, in article
b4b7fed1-dcf2-4cdb...@x41g2000hsb.googlegroups.com,
"jo...@johnhands.com" <jo...@johnhands.com> wrote:
--
Don't wait for your answer, click here: http://www.word.mvps.org/
Please reply in the group. Please do NOT email me unless I ask you to.
John McGhie, Microsoft MVP, Word and Word:Mac
Sydney, Australia. mailto:jo...@mcghie.name
jo...@johnhands.com
> Hi John:
>
> Heading numbering is outline numbering. You can have only ONE series of
> heading numbering, stretching from the front to the back of the book.
>
> And you must have your styles linked into the Outline Numbering format.
>
> Shauna Kelly has one of the best explanations I have seen, here:http://www.shaunakelly.com/word/index.html
>
> Study Shauna's pages, then come back with your specific questions :-) Sadly
> neither the Help nor the Microsoft website covers the topic.
>
> Cheers
>
> On 21/07/08 2:27 AM, in article
>
>
>
> "j...@johnhands.com" <j...@johnhands.com> wrote:
> > Hi
>
> > For some reason the original message didn't appear in the post.
>
> > I've defined a numbered heading. I've used this in a document that is
> > a chapter in a book. When I paste this chapter into a longer document
> > that is the whole book, the heading numbered (1) appears as (7). When
> > I go to Format>Bullets and Numbering, the screen shows both the
> > Restart Numbering and Continue Previous List buttons greyed out.
>
> > I've also defined a (different) outline numbered heading. After
> > pasting in the chapter this series of headings was missing entirely.
>
> > The two styles are defined identically for the book document and for
> > the chapter document.
>
> > I'm using Word 2004 for Mac V 11.3 with Mac OSX 10.4.11
>
> > VERY GRATEFUL
>
> --
> Don't wait for your answer, click here:http://www.word.mvps.org/
>
> Please reply in the group. Please do NOT email me unless I ask you to.
>
> John McGhie, Microsoft MVP, Word and Word:Mac
Hi John
Apologies for delay. In fact I had used Shauna's pages to define my
Styles [eg. (1) List 1] that use
Outline Numbered Headings. When writing within one document they work
fine. I come to where I want to begin a new list, select the style,
the format is produced beginning with where the last list left off,
and then I go to Format>Bullets and Numbering where I click the
Restart numbering button.
When writing a book, I work on one chapter at a time because it may
undergo significant changes in drafting. When that chapter is ready
(and the document for it uses identical styles to the document
containing the book to date) I paste it into the book document.
That's when the problems set out in my second post occur: the Restart
numbering button is greyed out.
I've surmounted it only by a very tedious workaround: (a) copy list to
blank document and remove all styles; (b) delete the list from the
book document together with para marks before and after; (c) paste in
unformatted list from blank document; (d) apply the required stye; (e)
Format>Bullets and Numbering, click Restart Numbering (which is not
now greyed out).
I'd really appreciate knowing how to work this one without such a
tedious workaround.
Many thanks
John
John McGhie
My suggestion: "Keep your sticky fingers OFF the 'Restart' setting in the
draft documents.
When you "restart" you are effectively linking a new list template to the
style. When you do that, then paste it into another document, it won't
restart because it's a different list.
Understand that there are two entities in play here, the style, and the
"list template". Each style needs to be linked to one level of the nine
levels in the list template. If you get styles linked to levels of
different list templates, things become very interesting :-)
I am not sure why you do not use the built-in "Heading" series of styles for
your numbering? As explained in Shauna's pages, these have special
properties that make them "just work" with outline numbering.
If you can't use the Heading series, then we need to do a lot more work to
set them up so the result is stable. And you need to handle them a lot more
carefully when you copy and paste. Otherwise you get these problems.
So: can you do this with the built-in Heading series of styles?
If not, come back and we need to take this step-by-step and it will get VERY
complicated.
Cheers
On 27/07/08 10:47 PM, in article
bafc2200-1623-4739...@d45g2000hsc.googlegroups.com,
"jo...@johnhands.com" <jo...@johnhands.com> wrote:
Sydney, Australia. mailto:jo...@mcghie.name
jo...@johnhands.com
It was several months ago that I used Shauna's pages to define my
styles. I did use the built in Headings series for numbering, but
amended them as Shauna suggested. So, eg. I used Heading 1 for the
chapter heading, defining the style as follows:
Heading !: Based on No Style. Font 18pt Bold, Kern at 16pt, Centred.
Space before 72pt, after 8pt. Page Break before. Keep with next.
Level 1 + Numbering Style: 1,2, 3 + Start at 1. Style for following
para: Chapter Quote [which I then defined]
The next heading was a chapter sub-heading:
Heading 2: Based on Heading 1 [as Shauna recommends] + Font 16pt
Bold. Space before 18pt, Space after 4pt. No Page Break before.
Keep with next. Level 2 + Numbering Style 1.1
I defined other hierarchical subheadings as Levels 3 and 4, but I
chose not to number these.
This all works fine. What I also wanted to do was to define 3
different numbered list styles. So , for example, I defined:
LIst 1 Normal
Style based on Normal
Numbering Format 1. Number style 1, 2,3 Number position Left.
Aligned at 0cm Text Position: Tab Space after 0cm Indent at 0.7cm
Para Format: Alignment Left. Indentation Left 0cm Right 0cm Special:
Hanging by 0.7cm.
This gave me a list 1. 2. 3. etc in which the text is a left-aligned
block to the left of a vertical column of 1. 2. 3. etc
I did a similar thing to define (a) List a that is an alpha list
indented from the Left.
I hope this makes sense. To try and achieve consistency between the
Chapter Draft document and the Book document, I used
Format>Style>Organiser to copy the Book document styles to the Chapter
Draft document (tedious because Word "unexpectedly quit" when I copied
across more than 3 styles at once).
Many thanks
John
On Jul 29, 11:19 am, John McGhie <j...@mcghie.name> wrote:
> Hi John:
>
> My suggestion: "Keep your sticky fingers OFF the 'Restart' setting in the
> draft documents.
>
> When you "restart" you are effectively linking a new list template to the
> style. When you do that, then paste it into another document, it won't
> restart because it's a different list.
>
> Understand that there are two entities in play here, the style, and the
> "list template". Each style needs to be linked to one level of the nine
> levels in the list template. If you get styles linked to levels of
> different list templates, things become very interesting :-)
>
> I am not sure why you do not use the built-in "Heading" series of styles for
> your numbering? As explained in Shauna's pages, these have special
> properties that make them "just work" with outline numbering.
>
> If you can't use the Heading series, then we need to do a lot more work to
> set them up so the result is stable. And you need to handle them a lot more
> carefully when you copy and paste. Otherwise you get these problems.
>
> So: can you do this with the built-in Heading series of styles?
>
> If not, come back and we need to take this step-by-step and it will get VERY
> complicated.
>
> Cheers
>
> On 27/07/08 10:47 PM, in article
> bafc2200-1623-4739-ad63-c1e519376...@d45g2000hsc.googlegroups.com,
> Sydney, Australia. mailto:j...@mcghie.name
John McGhie
OK, so that does make sense, and that should all work correctly.
However, the issue is that the style and the number format are independent.
You cannot reliably copy the styles from one document to another using
Organiser, because the number formats do not copy.
It's best to create a template with the number styles in it, then create
your other documents from the template. The number styles will then be
available in the new documents, if they have been created correctly.
For existing documents, you can copy the styles, but the numbering will be
detached when they copy. Jump into Format>Style in the new document and
re-attach the numbering format to the style.
Hope this helps
On 31/07/08 3:03 AM, in article
37cb6891-d3f3-4a6c...@34g2000hsf.googlegroups.com,
"jo...@johnhands.com" <jo...@johnhands.com> wrote:
Sydney, Australia. mailto:jo...@mcghie.name
jo...@johnhands.com
>
> However, the issue is that the style and the number format are independent.
> You cannot reliably copy the styles from one document to another using
> Organiser, because the number formats do not copy.
>
> It's best to create a template with the number styles in it, then create
> your other documents from the template. The number styles will then be
> available in the new documents, if they have been created correctly.
>
> For existing documents, you can copy the styles, but the numbering will be
> detached when they copy. Jump into Format>Style in the new document and
> re-attach the numbering format to the style.
>
> Hope this helps
>
> On 31/07/08 3:03 AM, in article
Very many thanks, John.
I've been trying to create a template as you suggest, in addition to
my day job. Having a couple of problems, but I'll try and work
through these before I ask for further help.
Once again, many thanks
John