Mail merg using INCLUDEPICTURE field

Bill

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Dec 21, 2002, 10:34:11 PM12/21/02

to

I created a merg file exported from FileMaker that contianes the path
information for an image. When using the mail merge feature in Word I
insert a INCLUDEPICTURE field within my document and then nest the
mail merge field (contianing the path) within the INCLUDEPICTURE
field. However it fails to show the image. I get an error message
telling me that "filename not specified."

Any suggestions would be appreciated.

John McGhie [MVP - Word]

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Dec 22, 2002, 6:56:43 PM12/22/02

to

Generically, it's because Word strips all fields from a merged document and
replaces them with their current result. I have cross-posted this to the
Mail Merge group, where the good and learned folks know the work-around.

People, the OP is using Mac Word, but he hasn't bothered to tell us which
version. Assume Word 97...

This responds to microsoft.public.mac.office.word on 21 Dec 2002 19:34:11
-0800, bkef...@attbi.com (Bill):

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Please post all comments to the newsgroup to maintain the thread.

John McGhie, Consultant Technical Writer
McGhie Information Engineering Pty Ltd
Sydney, Australia. GMT + 10 Hrs
+61 4 1209 1410, mailto:jo...@mcghie-information.com.au

Graham Mayor

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Dec 23, 2002, 4:10:10 AM12/23/02

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That's not quite it - it is all a matter of translation of the field
information coming from the Filemaker data.
What *exactly* is the result of the mergefield without the INCLUDEPICTURE
bit?

It should produce
C:\path\filename.jpg
or better still
c:\\path\\filename.jpg
or
c:\path\filename
etc

What INCLUDEPICTURE wants to see is
{INCLUDEPICTURE "c:\\path\\filename.jpg"} though it will sometimes accept
{INCLUDEPICTURE "c:\path\filename.jpg"}

You must build your field to make use of the information coming from the
data to provide this end result thus for example
{IncludePicture "{Mergefield fieldname}"}
or
{IncludePicture "{Mergefield fieldname}.jpg"
or
{IncludePicture "c:\\path\\{Mergefield fieldname}"}
or whatever combination it takes to produce what the field expects. You can
then merge to a new document, select all (CTRL+A) and then update the fields
(F9) to show the correct pictures in their places.
Note when building fields by hand that the curly brackets are entered with
CTRL+F9 and not simply typed from the keyboard.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>>< ><<>
Graham Mayor - Word MVP
E-mail gma...@mvps.org
Web site www.gmayor.dsl.pipex.com
Word MVP web site www.mvps.org/word
<>>< ><<> ><<> <>>< ><<> <>>< <>>< ><<>

"John McGhie [MVP - Word]" <jo...@mcghie-information.com.au> wrote in message
news:p3kc0vsontil04n4o...@4ax.com...

Paul Berkowitz

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Dec 25, 2002, 12:23:18 PM12/25/02

to

On the Mac, that will probably be (untested)

Hard Disk:Path:To:File Name

and the adjustment

{ INCLUDEPICTURE "Hard Disk:Path:To:File Name" }

To see it as a field code, select the field text and press SHIFT + F9, or
see all field codes in the document by pressing OPTION + F9. (Probably
better here. Toggle off the same way.)

On the Mac, build field codes manually by entering COMMAND + F9 (not
control) to get the special curly brackets.

--
Paul Berkowitz
MVP Entourage

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