Re: Making changes to Word Templates created by someone else

[fl...@officeformac.com]

Select View > Header and Footer to edit the header or footer sections of the document.

By the way, be sure to open the template from the File > Open menu. If you double-click the .dot file, you'll open the template as a new document.

[John McGhie]

That's another keepie :-)

If you are going to continue your valuable contributions in here, you may
wish to read this:
http://word.mvps.org/Mac/AccessNewsgroups.html

That tells you how to set up Entourage to read these groups.

Reading with a newsreader such as Entourage provides a much faster, easier
to use, and more reliable way of getting the latest content :-)

Cheers

On 26/07/09 9:00 AM, in article 59b78...@webcrossing.caR9absDaxw,
"fl...@officeformac.com" <fl...@officeformac.com> wrote:

This email is my business email -- Please do not email me about forum
matters unless you intend to pay!

--

John McGhie, Microsoft MVP (Word, Mac Word), Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. | Ph: +61 (0)4 1209 1410
+61 4 1209 1410, mailto:jo...@mcghie.name

[pixie...@officeformac.com]

Thanks for trying to help. I know how to make changes to Headers and Footers. In fact, I've worked quite a bit with graphics in Word�just never with .dot files before.

None of these documents will allow me to make changes to the header/footer. That menu selection, along with several others are actually grayed out. (This is the case whether I double-click the file OR Open with the menu.)

Is it possible that they have set the document, or parts of the document, to "Read Only"? Or something to that effect? (This is where I'm not sure how templates work.)

Thanks!

[fl...@officeformac.com]

If the menu item is greyed out, then no header or footer was defined in the template. The next best option I can think of is that the logo was inserted as a watermark. To remove a watermark, select Insert> Watermark and then select No Watermark.

Then you can re-insert the graphic as a header.

[John McGhie]

Yes, that is possible. It is possible to "Protect" selected sections of a
document from editing.

Since the headers and footers are stored in the section breaks, if you
protect the section that stores a header or footer, you can't edit the
headers and footers.

Check if any part of that document has been protected for "Forms".

Sadly, if they applied the protection in Win Word, you may not be able to
release it with Mac Word, since Mac Word can't handle Win Word's encryption.

It is also possible that the document is simply "corrupt". If it is, one or
more of the section breaks can turn "read-only" and you will not be able to
edit them. Usually, however, when a section break corrupts the document
gives the appearance of being editable, it's just that the changes you make
are not saved.

If you think that may have happened, a Maggie will fix it:

The Maggie:

1. Create a new blank document
2. Carefully select all of the text in the bad document EXCEPT the last
paragraph mark
3. Copy it.
4. Paste in the new document.
5. Save under a new file name and close all, then re-open.

This technique for de-corrupting is known as "Doing a 'Maggie'", after
Margaret Secara from the TECHWR-L mailing list, who first publicised the
technique.

Hope this helps

On 27/07/09 5:08 AM, in article 59b78...@webcrossing.caR9absDaxw,
"pixie...@officeformac.com" <pixie...@officeformac.com> wrote:

This email is my business email -- Please do not email me about forum

[pixie...@officeformac.com]

Thanks to all for your helpful suggestions. I finally heard back from the client on how to make the logo switch and thought I'd post it in case anyone else has this trouble.

After opening the .dot file from the Open selection in Word (not double-clicking the file)... (thank you to "flair" for that tip) ...the client instructed me to:

1. Go to Word > Preferences
2. Open > Security
3. Click "Unprotect Document" (you don't need a password)
4. Swap out the logo in the header
5. Then go back to "Preferences" and Re-protect document.

Lucky me, I have 80+ Word .dot files to do this to. But, at least now I know how to do it.

Thanks!

[CyberTaz]

You can save yourself a little time by using Tools> Unprotect- & Tools>
Protect- Document rather than going through the Preferences dialog for every
toggle on/off of the Protection. Your original message has never appeared to
those of us who use news readers so I don't have any idea what version of
Word you're using. If other than 2008 you can record a macro to automate the
process. In 2008 you could most likely do the same with Apple Script.

--
HTH |:>)
Bob Jones
Office:Mac MVP

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