How to send ppt presentation so it opens immediately as slideshow

[BJH...@officeformac.com]

Processor: Intel

I am trying to send an invitation I made in powerpoint by email so that it will open immediately as a slideshow. How do I do this?

[Jeff_C...@officeformac.com]

Go to File - Save As... and select PowerPoint Show (.ppsx). The presentation should open in slide show mode, but only if the receiver has PowerPoint 2007 or 2008.

If the receiving person has PowerPoint 2000-2004 (Mac or Windows), they will need to download and install the free Open XML converter from Microsoft in order to view your .ppsx file.

The other option is for you to save the presentation as a PowerPoint 97-2004 show.

Of course, you can also save as PDF which will reduce the chances that the person on the receiving end cannot open the file. However, you will need to get under the hood (so to speak) by setting it to open in full screen by using Adobe Acrobat (not just Adobe Reader, but the full Monty).

Ultimately, the best thing to do is to confirm ahead of time what version of PowerPoint the person on the other end is using, and then save it in a format appropriate for them.

Jeff

The best thing for you to do is to

[CyberTaz]

I don't believe you can... And even if you could I doubt that there is a
system out there that would allow it to do so. There is too much of a
security risk to allow files to open immediately upon receipt.

Also, the recipient would have to have PPT in order to view the show & most
systems aren't going to allow incoming attachments to launch applications.

Regards |:>)
Bob Jones
[MVP] Office:Mac

On 10/15/09 8:56 AM, in article 59b7e...@webcrossing.caR9absDaxw,

[Jeff_C...@officeformac.com]

As Bob pointed out, if you want the slide show to begin when they RECEIVE the PowerPoint file, that would be quite difficult - most email clients don't open the attachment automatically upon receipt (I can't think of a single one that does, although I seem to recall that either Entourage or Apple Mail gives you a preview of the first page of the content for certain files, but PowerPoint is probably not one of them).

Also, Bob correctly pointed out that the recipient needs PowerPoint to actually view the show. There is a free viewer available for the Mac (PowerPoint 98 Viewer for Macintosh), but it's as old as the hills and won't display the newer .pptx or .ppsx formats.

It seems we would need a bit more information to understand exactly what you want to do and what solutions there are.

In the meantime, you can find more information on PowerPoint viewers, or on opening presentations automatically via email at the PPTools site links below.

<http://www.pptfaq.com/FAQ00153.htm>
<http://www.pptfaq.com/FAQ00341.htm>

Jeff