Check Reprinting

[nfp]

There are times when AP or Payroll checks are sent to the printer, the
Printer jams or for some reason GP stops printing.

I am trying to find the best way to handle this.
For example. if I am sending 200 checks in my check run and say they start
at check number 1 and the printer jams on check number 50.
In this case if try to reprint checks from 51 to 200 - GP voids checks
numbers 51 to 200 and requires that the next check number should be 201. This
means I have to void/trash 150 perfectly good checks.
Is there any way to reprint them without the GP "voiding" the checks.

Thanks

[Tom C]

If you have the "override check numbers" and "Duplicate check numbers" marked
on the checkbook card, you can reset the check number back and use the check
numbers you are looking for. You can turn these checkboxes on and off as you
need them. I prefer to leave them off until I have a situation like you
describe. I then turn them back off after I finish.
--
Tom Crawford, CPA, MCP

[Richard Whaley -- MVP 2006-2008]

After the check printing completes and the Post Payables Checks window
displays, DO NOT POST, instead select Reprint Checks.
--
Richard L. Whaley
Author / Consultant / MVP 2006-2008
Documentation for Software Users

Get our Free Tips and Tricks Newsletter and check out our books at
http://www.AccoladePublications.com

[nfp]

Tom,

That is exactly what I did but the checks are still marked as voided.
I ran a test of 2 checks - number 14 and 15.
After the check processing was completed - I did not post them
I selected to reprint the check number 15 to 15.
The system defaulted as the next check number as 16 - but I overrode it as
number 15.
Now when I post , the posting register says:
Check # 14 amount
Check #15 amount
*Check #15 amount (it lists this check as voided as well)
What am I missing?

Thanks

[Tom C]

That is the correct behavior. By allowing duplicate checks you will show the
same check number as both a voided check and a live check. The void check
will not have any apply records and the live check will have all of the apply
records for the invoices it paid. It can look a little confusing on some
reports, but it will prevent you from burning up a bunch of good check stock.
You can apply a restriction to the report in report writer if you want it to
filter the voided checks.

[Mariano Gomez]

Yes, don't use pre-printed check stocks! We are in the 21st century, have
your client order blank check stocks then you can use a product like
Mekorma's MICR to generate magnetically encoded checks.

Now, if MICR is not an option, then make sure on your checkbook ID you have
enabled "Duplicate Check Numbers" and "Override Check Numbers", that way,
when the printer jams at check 51 of 200, you can reset the number to 51
after voiding the checks.

Best regards,
--
MG.-
Mariano Gomez, MIS, MCP, PMP
Maximum Global Business, LLC
http://www.maximumglobalbusiness.com
The Dynamics GP Blogster at http://dynamicsgpblogster.blogspot.com

[nfp]

Tom,

FYI.. an alternative and at least in my opinion a better solution is to set
the
NOPRINTDIALOG = False in the dex.ini file.

Now while printing checks - also print them to screen. If for any reason the
printer stops printing you can reprint them from the screen.

This eliminates the need for changing any options in the Checkbook for
duplicate numbers.

Thanks

[Victoria [MVP]]

To be fair, there are many many companies out there that only have one bank
account they write check against and don't have any reason whatsoever to pay
additional money for a MICR product (and yearly maintenance) or spend
additional money on special toner. The GP check printing functionality
works absolutely fine for these companies.

In my experience, for companies printing large check runs (and 200 checks is
a pretty large check run) it is worth investing in a good, reliable printer
for check printing. This is true with or without a MICR product. If the
printer is adequate (as far as memory, etc.) but it jams a lot or does not
feed the paper properly, in most cases you can get the printer serviced
regularly for a reasonable fee to avoid these issues.

--
Victoria Yudin
Dynamics GP MVP
Want to use Crystal Reports with GP?
http://www.flex-solutions.com/gpreports.html
blog: http://www.victoriayudin.com

"Mariano Gomez" <Marian...@discussions.microsoft.com> wrote in message
news:E9C5F806-C63C-411F...@microsoft.com...

[jamrock]

I agree with Victoria.

If your printer is jamming frequently, you need to take a look at the
printer. Our customers are able to use the existing GP functionality without
issues.

Put a schedule in place for servicing the printer. Check paper tends to
leave a lot of material in the printer. This degrades performance over
time.

"Victoria [MVP]" <vict...@flex-solutions.com> wrote in message
news:7AAFDC30-8FCB-49AC...@microsoft.com...