Outlook Archieving and Mail Box clean up
LMI
getting full. I configured her auto archieve and did a mailbox cleanup to
give her more space. My concern is this, since Auto Arichive save all
archieves on the local machine what happens to a computer if the hard drive
crashes how can i recover the mailbox archieve. Also is there a better
solution then to auto Archive and mailbox cleanup?
Thanks in advance
Lanwench [MVP - Exchange]
Autoarchive (or even manual archive) to PST isn't the way to go. A PST file
must be accessed from the computer's local hard drive(s)....not across the
network, and so yes, you should be worried about what happens when there's a
drive failure.
See
http://www.exchangefaq.org/faq/Exchange-5.5/Why-PST-=-BAD-/q/Why-PST-=-BAD/qid/1209
Perhaps this user needs to do some housekeeping to get rid of large
attachments in sent items, etc - using Outlook 2003/2007 it's very easy to
see where the culprits are. Perhaps her quota needs to be bumped up. Perhaps
she needs to start using public folders to store company-related mail in a
central location. Or perhaps your company needs to look into enterprise
archive products such as GFI, Quest, etc.
Jules
<lanwe...@heybuddy.donotsendme.unsolicitedmailatyahoo.com> wrote:
> LMI <L...@discussions.microsoft.com> wrote:
> > I have had a user that keeps getting a warning message that her
> > mailbox is getting full. I configured her auto archieve and did a
> > mailbox cleanup to give her more space. My concern is this, since
> > Auto Arichive save all archieves on the local machine what happens to
> > a computer if the hard drive crashes how can i recover the mailbox
> > archieve. Also is there a better solution then to auto Archive and
> > mailbox cleanup?
>
> > Thanks in advance
>
> Autoarchive (or even manual archive) to PST isn't the way to go. A PST file
> must be accessed from the computer's local hard drive(s)....not across the
> network, and so yes, you should be worried about what happens when there's a
> drive failure.
>
>
> Perhaps this user needs to do some housekeeping to get rid of large
> see where the culprits are. Perhaps her quota needs to be bumped up. Perhaps
> she needs to start using public folders to store company-related mail in a
> central location. Or perhaps your company needs to look into enterprise
> archive products such as GFI, Quest, etc.
Deleting attachments, even from sent items is a wrong solution because
you can never get back the email the way you sent it.
Perhaps archiving to msg files is a better solution. Every email can
be archived as file in the project directory and removed from Outlook
at a time. The email is not gone at all, everybody having access to
that directory can open, read and even reply on that email. Check
www.slipstick.com for housekeeping solutions on this, e.g. www.mailtofile.com.
Lanwench [MVP - Exchange]
It isn't necessarily wrong. It depends on what they need. Some places don't
care at all.
> Perhaps archiving to msg files is a better solution. Every email can
> be archived as file in the project directory and removed from Outlook
> at a time. The email is not gone at all, everybody having access to
> that directory can open, read and even reply on that email.
Yes, but it is no longer accessible in any organized fashion on the server,
via Outlook, can't be indexed, etc.
> Check
> www.slipstick.com for housekeeping solutions on this, e.g.
> www.mailtofile.com.
There are many ways to skin this cat.