pst policy

[boris]

Does anyone know where to find a good article about Personal Folder strategy. As
we in our company would like to encourage users to copy some old stuff from there
mailbox to there newly created pst files. The old Exchange Administrator didn't
make any restrictive policy in regards to max. allowed mailbox size. So every
user, with more than 300 MB mailbox in size, will have to copy some stuff from
there to her/his pst file. Is there any issues or concerns that I might have been
missing here. Any advice will be appreciated

[Fletcher]

One good thing to do is set users folders to Auto Archive to a PST. (right
click on folder, props - autoarchive

that's a good start
"boris" <boris_...@yvr.ca> wrote in message
news:1b6101c0ab3f$c1d4ec20$19ef2ecf@tkmsftngxa01...

[Charles Villa]

You must be careful in condoning pst use, because it can easily become a
maintainence nightmare. In many cases, it is better to keep all their mail
on the server.

1) If the pst files will be on the network, don't waste your time. You lose
the single instance storage ability of Exchange and you still have to
allocate the disk space and backup space.

2) This leaves pst files on the local machine. If you try to back-up the
workstations, be prepared for many failed jobs as machines are turned off,
disconnected or removed from the office. If you don't back them up, user
will do the usual stupid user things and trash their pst files. You end up
getting the complaints that the mail is gone.

3) Even if you go through great pains to train them in the use of pst files,
new users show up all the time, others users forget and ignore what you say.
You will hear more complaints.

4) Most of what they want to keep is junk. Some of may users want to keep
all the times they e-mail a brochure (i.e. 100's of copies of the same pdf
file).

"boris" <boris_...@yvr.ca> wrote in message
news:1b6101c0ab3f$c1d4ec20$19ef2ecf@tkmsftngxa01...

[Eric Cooper]

Don't mean to second-guess or paraphrase Charles' great post but I will
anyway =)

In a nutshell, if you need more drive space on your Exchange server I
recommend you get it. The money you spend on hard drives will more than
make up for the maintenance and support costs you'll incur if you allow
users to store their own mail data. Of course, I guess this "carte blanche"
attitude only applies if you're running the Enterprise version - otherwise
you could have a perfectly good reason for getting things out of Exchange.

Eric

"Charles Villa" <cvi...@tekscan.no-spam.com> wrote in message
news:ezH9Gu1qAHA.1224@tkmsftngp04...

[Charles Villa]

You can try uninstalling the 'Personal Folders' service entry. Go to
tools -> services -> Add button. In the 'installed services' list, you can
remove any service.

Charles Villa

"cmj" <c...@arc.com> wrote in message news:98l57h$dqp$1...@bob.news.rcn.net...
> Is there a way to lock out user creation of pst files? Assuming
> Outlook2K and Exchange 5.5. It seems relatively easy do redirect the
> Outlook client to send mail to a pst on a local machine, thus giving
> users ways to hide things, as well as the nightmares you listed below.
>
>
> ++------>You must be careful in condoning pst use, because it can
> easily become a
> ++------>maintainence nightmare. In many cases, it is better to keep
> all their mail
> ++------>on the server.
> ++------>
> ++------>1) If the pst files will be on the network, don't waste your
> time. You lose
> ++------>the single instance storage ability of Exchange and you still
> have to
> ++------>allocate the disk space and backup space.
> ++------>
> ++------>2) This leaves pst files on the local machine. If you try to
> back-up the
> ++------>workstations, be prepared for many failed jobs as machines
> are turned off,
> ++------>disconnected or removed from the office. If you don't back
> them up, user
> ++------>will do the usual stupid user things and trash their pst
> files. You end up
> ++------>getting the complaints that the mail is gone.
> ++------>
> ++------>3) Even if you go through great pains to train them in the
> use of pst files,
> ++------>new users show up all the time, others users forget and
> ignore what you say.
> ++------>You will hear more complaints.
> ++------>
> ++------>4) Most of what they want to keep is junk. Some of may users
> want to keep
> ++------>all the times they e-mail a brochure (i.e. 100's of copies of
> the same pdf
> ++------>file).
> ++------>
> ++------>"boris" <boris_...@yvr.ca> wrote in message
> ++------>news:1b6101c0ab3f$c1d4ec20$19ef2ecf@tkmsftngxa01...
> ++------>Does anyone know where to find a good article about Personal
> Folder
> ++------>strategy. As
> ++------>we in our company would like to encourage users to copy some
> old stuff from
> ++------>there
> ++------>mailbox to there newly created pst files. The old Exchange
> Administrator
> ++------>didn't
> ++------>make any restrictive policy in regards to max. allowed
> mailbox size. So
> ++------>every
> ++------>user, with more than 300 MB mailbox in size, will have to
> copy some stuff
> ++------>from
> ++------>there to her/his pst file. Is there any issues or concerns
> that I might have
> ++------>been
> ++------>missing here. Any advice will be appreciated
> ++------>
> ++------>
> ++------>
>

[John Matteson]

As so many Exchange admins have found out the hard way

PST = BAD.

They are insecure, waste disk space as they break single instance storage,
and most importantly, are an Admin's worst nightmare.

If the PST is going to Offline Storage (Tape, WORM, MO drive) that's great,
but as a way of extending online storage for users, BAD IDEA.

John M.
"Fletcher" <cfle...@frontiervtc.com> wrote in message
news:OL78i30qAHA.1468@tkmsftngp04...