What will happen to calendar appointments if distribution group is deleted?
Bobby T
What will happen to those recurring meetings if I delete the
distribution group?
Thanks,
Bobby Thompson
Dinosaur Matt
From "Outlook meeting requests: Essential do’s and don’ts" (http://
office.microsoft.com/en-us/outlook-help/outlook-meeting-requests-
essential-dos-and-donts-HA001127678.aspx)
...Be careful with DLs Try to avoid sending meeting requests to
distribution lists (DLs), particularly ones that you are a member of.
If you need to invite all the members of a distribution list, expand
the list in the To line before sending the request. If you need to add
or remove attendees from a meeting request that you already sent to an
unexpanded distribution list, don't expand the list and start adding
or deleting names. Instead, cancel the meeting and create a new
one....
Case 1. Add a user to the DL - the new user gets changes to a meeting
that was never entered into their calendar.
Case 2. Remove a user from the DL - No cancellation, no changes, limbo
Case 3. Delete the DL. Nobody gets notified. Nobody removes it from
their calendar.
Your best bet is to delete the meeting and PHONE everybody (unless you
have a listing of the old DL :-} ) to remove it.
In the future, EXPAND the DL as stated above before scheduling the
meeting.
Bobby T
That didn't really answer my question. I thought it was very concise.
If you take over a the Exchange admin role of an existing 5,000
employee company, and on the first day you are presented with this
question by an employee, then you don't really have the time, tenure,
foresite or authority to implement anything in your reply. I think we
can agree that undoing all that has been done and handed down is a
little more difficult. The question is still the same. But thanks for
answering all the other scenarios that I already knew and didn't
inquire about.
Thanks,
Bobby