Leave a Copy of Message on Server with MAPI

[Denis]

Hello,

We are using Exchange 2007 Server and Outlook 2002/2003 Clients.

We have configured this clients with the Exchange Server through the
standard Exchange-Outlook Config (MAPI). In this case, whenever the
client does Send/Receive, all the mails get downloaded to his local PST
and the same gets wiped out from the server.

I want to configure it such that Mails get downloaded to his PST as well
as a copy is kept in the server. How can I do this?

Thanks in Advance,

Regards,
Denis

[Ben M. Schorr - MVP (OneNote)]

Why do you need them downloaded to a PST? If you're running in cached
mode (as you should be) they're already being downloaded to the OST file
on the local hard drive.

--
-Ben-
Ben M. Schorr, MVP
Roland Schorr & Tower
http://www.rolandschorr.com
http://www.officeforlawyers.com
Author - The Lawyer's Guide to Microsoft Outlook 2007:
http://tinyurl.com/5m3f5q

"Denis" <denis...@hotmail.com> wrote in message
news:ecV8qyQ$IHA....@TK2MSFTNGP04.phx.gbl:

[Denis]

Thanks Ben, for your valued inputs.

We have some 500 users and do not have enough storage available on the
server to accomodate mails from all the users.

So, what I want to do is, keep a copy of mails on server and then every
day delete mails older than 7 days from the server mailbox. I suppose I
can do it with Exchange Messaging Records Management.

Thanks in Advance

Regards,
Denis

[Ben M. Schorr - MVP (OneNote)]

Well...deleting from the server is not the same as copying to a PST
file.

You might try using mailbox quotas to limit the users to a certain size
of mailbox and then configure the users with AutoArchive set to an
aggressive schedule.

There are a few ways to manage that storage, though.

The mail in question doesn't have any significant business value after a
week or so?

--
-Ben-
Ben M. Schorr, MVP
Roland Schorr & Tower
http://www.rolandschorr.com
http://www.officeforlawyers.com
Author - The Lawyer's Guide to Microsoft Outlook 2007:
http://tinyurl.com/5m3f5q

"Denis" <denis...@hotmail.com> wrote in message

news:OAO1LCR$IHA....@TK2MSFTNGP04.phx.gbl:

[Denis]

Thanks Ben for your valued inputs.

What we want to achieve is that, users have their own PSTs on their PCs.
All their mails are downloaded into PSTs. But, we also want that
copy of mails of last 7 days are kept on the server's mailbox. Because
when they access mails through OWA from outside or any other PC, they
are able to access mails of last 7 days.

[Denis]

Can anybody help me out with this?

Thanks in Advance.

Regards,
Denis

[Ed Crowley [MVP]]

In Outlook 2003, click Tools > E-Mail Accounts > View or change existing
e-mail accounts > Next. In Deliver new e-mail to the following location,
make sure delivery is to the Mailbox's inbox, not personal folders. You
should never deliver Exchange-based mail to a PST for the reasons you've
seen.

If you want mail on both the server and workstation, then offline folders
and cached mode are for you. Basically a client using cached mode has a
cached copy of the mailbox in his OST file on the workstation. It's great
for remote users over slow links (raises hand) because when you click on
that message with a 7GB attachment it doesn't have to download it from the
server if it's already on your machine. While Outlook is running, it'll
background synchronize your inbox with the Exchange server. Look in Outlook
help for "Create an Offline Folder file (.ost)" and "Turn on or off Cached
Exchange Mode". You're also welcome to search TechNet or the Internet for
cached mode and read up on how it works.

By the way, if you're running Exchange 2007, be aware that your clients
won't be feature-complete until they're running Outlook 2007. Cached mode
runs better with Outlook 2007 too, but it's quite capable with Outlook 2003,
which is what I'm running because I choose to use a managed machine,
although I'm hoping to remedy that after a couple weeks' time.
--
Ed Crowley MVP
"There are seldom good technological solutions to behavioral problems."
.

"Denis" <denis...@hotmail.com> wrote in message

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