Resource Booking

[GroundZero]

OS= SBS 4.5 SP 6A running Exchange 5.5 SP4. I am having
issues with Resource Booking. I have created a container
calling it Resources...populated it with conference rooms,
AV equipment etc. I have assocaited the domain admin
account to these resources as suggested in several Q
articles. These resources aren't being booked. If I log
in to the resource accounts and click the meeting
notice...it then puts the appointment in the caledar( as a
work around ). Is there something I am missing or a
smarter way to handle resource scheduling...shy of the
paper and pencil method? Is this something thats cleaned
up with Exchange 2000? Any knowledge would be of value.

Thanks

[Alfred Loo]

It sounds a bit more complicated than what I have done. Attached below is a
clean up copy of somebody else post.
How to Set Up a Conference Room as a "Resource in Outlook 2000

Setting It Up
Prerequisite: You must be using Microsoft Outlook® 2000 and Microsoft
Exchange Server 5.5

1. Log on to the workstation as a user who "owns" the conference room(s).

2. Make sure the time zone on the PC is set to the time zone the conference
room resides in. This is done by choosing Control Panel, Date/Time, and Time
Zone.

3. Open Mail Profile (choose Control Panel and then Mail).

4. Create an online profile for the conference room(s). Enter the conference
room alias name and the server name. There is no need to select options for
a personal address book, ability to travel, etc.

5. Copy that profile and name it the conference room name.

6. Repeat as necessary for other conference rooms.

7. Start Outlook and select the conference room profile you want.

8. From the drop-down menu, select Tools, Options, and Preferences.

9. From this window, select Calendar Options, Resource Scheduling.

10. Select all three check boxes.

11. Click on Set Permissions.

12. Select the Permissions tab.

13. Set the Default User Role as Author.

14. Select OK/Apply to close the dialog box.

15. From the Calendar Options window, select Free/Busy Options.

16. Publish six months of data to the server.

17. Select OK/Apply and close all dialog boxes.

18. Go to the Calendar.

19. Enter a one-half hour "test" entry beginning at the next hour for that
day.

20. Exit and log off Outlook.

Users who are using Outlook 2000 will now be able to book the conference
room as a resource and have it automatically accept the appointment as long
as it doesn't conflict with another one or reoccur.

Notes
a. Both the users and the conference room must be on Outlook 2000. It is
actually the sender of the meeting request, based on appropriate
permissions, who books the request on the resource's calendar.

b. Users must be using Outlook 2000 while online to automatically book a
conference room. The administrator cannot assign a delegate ownership to a
conference room. Doing so cancels the ability to have the conference room
Auto Accept appointments sent to it from users.

--
AL, MCSE
"Everything I love is killing me, cigarettes, Jack Daniels and caffeine",
Alan Jackson
http://www.alfredivy.per.sg/users/alloo
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