Seperating Information In an Excel Sheet

JPP

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May 10, 2012, 10:23:03 AM5/10/12

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Ok, I have a report, which enables the user to copy and paste 100 report
cards into a sheet, and that allow the main page to fill with
information. The problem I am facing, is that in one section of the
Report Card, there are MULTIPLE answers. I need to be able to "tally"
how many times one issue was marked.

Example :
Section 1 is : Agent ID & Scope of Appointmen
There are 7 selections in this section.

QA Agents will then listen to a call, and mark the appropriate
selection, if the Agent is non-compliant. I need to be able to "tally"
everytime a selection is made, and display it on the master page. The 7
sections are :

1) Agent did not give their full name.
2) Agent did not state the company name.
3) Agent did not state they were licensed.
4) Agent did not give the scope.
5) Agent covered this section on one or more calls, but not all calls.
6) Agent skipped this section.
7) Other compliance issue.

Let's say the QA Rep chooses 1,4 & 7.
Qa Rep 2 choose 4, 7 & 2.

I need to be able to display on my master page that selection 1, was
chosen once. Selection 2, was chosen once. And selection 7 was chosen
twice.

If anyone can hepl,, if its even possible, I would apprciate it!!

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JPP

Don Guillett

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May 12, 2012, 8:33:18 AM5/12/12

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Perhaps COUNTIF would help. Send me your file if desired.

JPP

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May 15, 2012, 12:58:07 PM5/15/12

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Unfortunately, a count if statement doesn't work. The only way I have
been able to get this to REMOTELY work, is with this code :

=IF('CCI Info'!O12=”1) Agent did not give their full name.,2) Agent did
not state the company name.,3) Agent did not state they are licensed.,4)
Agent did not give the scope.,5) Agent covered this section on one or
more calls, but not all calls., 'CCI Info'!$O$12, “”)

But the problem is, you have to repeat this code, over & over. Its
become over daunting. The other problem is, there are multiple
selections in each section. Section one for example has 8 selections.
That means there could be a possible.... What... 100 combination
choices. That would make this code PAGES long.

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JPP

Vacuum Sealed

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May 16, 2012, 7:59:27 AM5/16/12

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Don's suggestion of using a CountIf() would work well although, having
said that, it would depend greatly on the layout:

Heres a little on-the-fly suggestion:

CCI Info Sheet

A B C D E F G
1 1 2 3 4 5 6 7
2 1 2 3 5 6
3 3 7
4 1 2 4 6
5 3 4 5 7

Master Sheet:

A B C D E F G
1 1 2 3 4 5 6 7
2

A2 = =COUNTIF('CCI Info'!$A$2:$G$30000,"=1")
B2 = =COUNTIF('CCI Info'!$A$2:$G$30000,"=2")
C2 = =COUNTIF('CCI Info'!$A$2:$G$30000,"=3")
D2 = =COUNTIF('CCI Info'!$A$2:$G$30000,"=4")
E2 = =COUNTIF('CCI Info'!$A$2:$G$30000,"=5")
F2 = =COUNTIF('CCI Info'!$A$2:$G$30000,"=6")
G2 = =COUNTIF('CCI Info'!$A$2:$G$30000,"=7")

The above assumes both sheets'row 1 is header details.

The result of the above give you the following:

Master Sheet:

A B C D E F G
1 1 2 3 4 5 6 7
2 3 3 4 3 3 3 3

You can look at this from other value perspectives, by that I mean you
could mark each intersecting row/column with an "X" or just a "1" in
which case you would change the countif to the following:

A2 = =COUNTIF('CCI Info'!$A$2:$A$30000,"=1")
B2 = =COUNTIF('CCI Info'!$B$2:$B$30000,"=1")
C2 = =COUNTIF('CCI Info'!$C$2:$C$30000,"=1")
D2 = =COUNTIF('CCI Info'!$D$2:$D$30000,"=1")
E2 = =COUNTIF('CCI Info'!$E$2:$E$30000,"=1")
F2 = =COUNTIF('CCI Info'!$F$2:$F$30000,"=1")
G2 = =COUNTIF('CCI Info'!$G$2:$G$30000,"=1")

OR

A2 = =COUNTIF('CCI Info'!$A$2:$A$30000,"=x")
B2 = =COUNTIF('CCI Info'!$B$2:$B$30000,"=x")
C2 = =COUNTIF('CCI Info'!$C$2:$C$30000,"=x")
D2 = =COUNTIF('CCI Info'!$D$2:$D$30000,"=x")
E2 = =COUNTIF('CCI Info'!$E$2:$E$30000,"=x")
F2 = =COUNTIF('CCI Info'!$F$2:$F$30000,"=x")
G2 = =COUNTIF('CCI Info'!$G$2:$G$30000,"=x")

If all this fails to help, you will need to give us a look at the
workbook so we can suss it out.

HTH
Mick.

JPP

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May 22, 2012, 9:23:37 AM5/22/12

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Yea Mick, I have tried that, and unfortunately that doesnt work, because
the full selection is 1) Agent did not give their full name. It is not
counting the entires when I just do a "1".

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JPP

Vacuum Sealed

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May 22, 2012, 10:49:04 AM5/22/12

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Did you try expanding it to this:

A2 = =COUNTIF('CCI Info'!$A$2:$G$30000,"=1) Agent did not give their
full name.")
B2 = =COUNTIF('CCI Info'!$A$2:$G$30000,"=2) Agent did not state the
company name.")
C2 = =COUNTIF('CCI Info'!$A$2:$G$30000,"=3) Agent did not state they
were licensed.")
D2 = =COUNTIF('CCI Info'!$A$2:$G$30000,"=4) Agent did not give the scope.")
E2 = =COUNTIF('CCI Info'!$A$2:$G$30000,"=5) Agent covered this section
on one or more calls, but not all calls.")
F2 = =COUNTIF('CCI Info'!$A$2:$G$30000,"=6) Agent skipped this section.")
G2 = =COUNTIF('CCI Info'!$A$2:$G$30000,"=7) Other compliance issue.
")

HTH
Mick.

JPP

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May 23, 2012, 9:00:16 AM5/23/12

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Hey Mick, I did try that, actually I have that code in there now. My
problem is when they pick more than one choice. I woul like to be able
to seperate them. But its not working. In order to count muplitle
issues, I have to use this code :

=IF('CCI Info'!O12="2) Agent did not state the company name.,3) Agent
did not state they are licensed.", 'CCI Info'!$O$12, “0”)

But with this code, I would have A LARGE script, and it doesnt seperate.
I would have to script it for ALL combo choices. But when they are
bunched together like above, it doesn "register" is as a mistake.

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JPP

Vacuum Sealed

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May 23, 2012, 10:11:00 AM5/23/12

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Hey JPP

Well, I have been on the wrong train-track as to what you actually wanted...

In your OP, you had this..

.............................................................................

The problem I am facing, is that in one section of the
Report Card, there are MULTIPLE answers. I need to be able to "tally"
how many times one issue was marked.

.............................................................................

So my assumption was that you wanted to calculate how many choices were
selected in section, in which I must apologize for wasting time.

This changes thing somewhat. Ok...

Need more details as to layout, so if you can upload it to one of the
file sharing sites I can have a look at it.

Cheers
Mick.

JPP

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May 23, 2012, 5:09:31 PM5/23/12

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I already posted it, can you not see it? And that statement is true,
just need it to seperate the answers when an rep choices more than one.

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JPP

Vacuum Sealed

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May 24, 2012, 6:57:08 AM5/24/12

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You can't attach to newsgroups.

You have to upload it to a filesharing website.

Copy/Paste the link here and we all can access it.

Cheers
Mick.

Don Guillett

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May 26, 2012, 8:37:53 AM5/26/12

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On Thursday, May 10, 2012 9:23:03 AM UTC-5, JPP wrote:

You may send direct to me with a complete explanation.

JPP

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May 29, 2012, 9:16:45 AM5/29/12

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> You may send direct to me with a complete explanation.

Im not sure how to send this DIRECTLY to you. There is no contact
information in your profile.

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JPP