Setting up Observation Database
dsmith via AccessMonster.com
database "At Your Survey", but I am not sure how to tweak it to what I need.
I have a form that is for safety observations. Supervisors will observe
procedures and mark them as "safe" or "at-risk". I have a list of things they
can observe but they don't necessarily have to observe everything on the
list. For example:
1. Stair/Ladder Use
2. Elevated Work
They could observe one of these things and mark it as "safe" or "at-risk". I
understand the concept of a table for questions and a table for answers and
then another table for possible answers for each question. I need all of the
possible observations to show up on the form, even if they are not selected
as safe or at-risk. I am unsure how to set up the form or the response table
from the form. I have been reading all the posts and I know that the "At Your
Survey" is a good example, but I just don't know how to modify it so that all
my observations show at once on the form.
I also only need this to
contain one "survey". I don't need response type or numerous surveys. I don't
want the user to have to pick what survey they want. I want the form to just
open up to the "survey" screen. I tried to use it to fit my application, but
it just doesn't seem to fit just right. Around 20 people will be doing these
observations monthly. Actually each person has to do four a month. I work for
a safety department and we are trying to find our biggest area of concern
when it comes to "at-risk" behaviors, as well as those things that we are
doing right.
I feel comfortable building the forms but not sure of the structure of my
tables and how they relate. Can you help me?
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Steve
TblProcedure
ProcedureID
Procedure
TblObserver
ObserverID
FirstName
LastName
etc
TblLocation
LocationID
Location
TblObservation
ObservationID
ObservationDate
ObserverID
TblLocationObservation
LocationObservationID
ObservationID
LocationID
ProcedureID
LocationObservation (Number data Type. 1 = "Safe" and 2 = "At-Risk")
Steve
san...@penn.com
"dsmith via AccessMonster.com" <u56186@uwe> wrote in message
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dsmith via AccessMonster.com
I made some progress but I think I've managed to totally confuse myself
concerning table relationships. I will revisit the tips on relationships to
see if I can figure this out.
>>sample
>> I feel comfortable building the forms but not sure of the structure of my
>> tables and how they relate. Can you help me?
--
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Steve
the first field in the table has the name of the table followed by "ID". The
data type is autonumber. This is the primary key of each record and
identifies the table where the record is stored any time you see the field
name in the database. In subsequent fields, I use the name of the first
field in a table when referring to a record in another table. This (these)
is (are) foreign keys. For example, In TblObservation, ObserverID is a
foreign key and refers to a specific observer in TblObserver. In
TblLocationObservation, ObservationID is a foreign key that relates a record
to a specific observation in TblObservation. Thus you can have a list of
safety observations by a specific observer on a specific date. LocationID In
TblLocationObservation is a foreign key and refers to a specific location
(maybe Dept X) in Tbllocation. ProcedureID In TblLocationObservation is a
foreign key and refers to a specific Procedure (maybe Stair/Ladder Use) in
TblProcedure.
Steve
san...@penn.com
"dsmith via AccessMonster.com" <u56186@uwe> wrote in message
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Gina Whipp
I noticed that a field name on one of the tables is a Reserved Word,
tblProcedure - Procedure. This will cause problems for you because it is a
problem for Access. (For a complete list of Reserved Words see...
http://allenbrowne.com/AppIssueBadWord.html
What I do to avoid this issue is prefix the field names with the table
letters, ie...
tblProcedure
pProcedureID (Primary Key)
pProcedure
etc...
tblLocationObservation
loLocationObservationID
loObservationID
loLocationID
loProcedureID (Foreign Key related to tblProcedure-pProcedureID)
loLocationObservation (Number data Type. 1 = "Safe" and 2 = "At-Risk")
...and so on with the rest of the tables. This should keep your field names
*safe*.
--
Gina Whipp
"I feel I have been denied critical, need to know, information!" - Tremors
II
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"dsmith via AccessMonster.com" <u56186@uwe> wrote in message
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dsmith via AccessMonster.com
my table structure is below:
There are 20 questions that each observer must review each time they do a
field observation. They must indicate the location of the observation and the
results of the review, i.e. safe, at risk, or na. What should my
relationships be? I'm having problems getting the tables to relate to each
other on my form. Should I have an ObserverID fk in tblQuestion since each
observer must address all 20 questions with each observation?
TblQuestion
QstnID
QstnText
QstnType
TblObserver
ObserverID
FirstName
LastName
ObserverDept
TblLocation
LocationID
Location
TblObservation
ObservationID
ObservationDate
ObserverID
TblLocationObservation
LocationObservationID
ObservationID
LocationID
QstnID
LocationObservation
Steve wrote:
>I follow a standard when setting up tables. All tables begin with "Tbl" and
>the first field in the table has the name of the table followed by "ID". The
>data type is autonumber. This is the primary key of each record and
>identifies the table where the record is stored any time you see the field
>name in the database. In subsequent fields, I use the name of the first
>field in a table when referring to a record in another table. This (these)
>is (are) foreign keys. For example, In TblObservation, ObserverID is a
>foreign key and refers to a specific observer in TblObserver. In
>TblLocationObservation, ObservationID is a foreign key that relates a record
>to a specific observation in TblObservation. Thus you can have a list of
>safety observations by a specific observer on a specific date. LocationID In
>TblLocationObservation is a foreign key and refers to a specific location
>(maybe Dept X) in Tbllocation. ProcedureID In TblLocationObservation is a
>foreign key and refers to a specific Procedure (maybe Stair/Ladder Use) in
>TblProcedure.
>
>Steve
>san...@penn.com
>
>> Thanks Steve,
>> I made some progress but I think I've managed to totally confuse myself
>[quoted text clipped - 38 lines]
Gina Whipp
Have a look at the relationships in
http://www.rogersaccesslibrary.com/forum/forum_posts.asp?TID=3 by Duane. It
will help you see how to set up your relationships. To answer your
question, no you shouls not have ObserverID in tblQuestion. You will need a
*joiner* table. In essence since the questions don't change all you really
want to store is the answers/notes/comments.
--
Gina Whipp
"I feel I have been denied critical, need to know, information!" - Tremors
II
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"dsmith via AccessMonster.com" <u56186@uwe> wrote in message
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Steve
Your tables are correct!!!!!
Read my previous response and just connect the primary keys and foreign keys
for your relationships. In other words, connect each fieldname ending in
"ID" in a table with the same field name in the table that defines the
details of that fieldname. For example, connect ObserverID in TblObservation
to ObserverID in TblObserver.
Steve
"dsmith via AccessMonster.com" <u56186@uwe> wrote in message
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Gina Whipp
Huh? I never said the tables were wrong. DSmith has Questions that don't
change and therefore adding ObserverID to tblQuestions would be an issue and
not work properly. Why would that information be wrong? I offered a survey
database example that gives a wonderful example of how a survey would set up
AND gave an example of how you deal with questions that don't change. And
while that database might be confusing to you let's give DSmith a change to
examine and make that determination.
--
Gina Whipp
"I feel I have been denied critical, need to know, information!" - Tremors
II
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"Steve" <notmy...@address.com> wrote in message
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Steve
look at a survey database? Secondly, you said "You will need a *joiner*
table. Again, the OP's tables are correctly designed. He doesn't need any
more tables!!! Your recommendation was completely erroneous and would only
serve to confuse the OP further.
"Gina Whipp" <NotInt...@InViruses.com> wrote in message
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Gina Whipp
I guess you missed this question then...
"Should I have an ObserverID fk in tblQuestion since each
observer must address all 20 questions with each observation?"
...that question is what I was replying to. I did not mention anything
about redesign or wrong tables. I did mention a table to join Observer and
AnswersToQuestions because of the question posted but I guess you missed
that also.
--
Gina Whipp
"I feel I have been denied critical, need to know, information!" - Tremors
II
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"Steve" <notmy...@address.com> wrote in message
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Steve
"Gina Whipp" <NotInt...@InViruses.com> wrote in message
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Gina Whipp
the Relationships in the database I recommended for assistance in setting
them up.
This is going no where... You are looking for a reason to argue and I was
simply answering a post.
--
Gina Whipp
"I feel I have been denied critical, need to know, information!" - Tremors
II
http://www.regina-whipp.com/index_files/TipList.htm
"Steve" <notmy...@address.com> wrote in message
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Keith Wilby
>
> You are looking for a reason to argue and I was simply answering a post.
>
>
Don't try to engage in a battle of wits with an un-armed opponent.
Arno R
"Steve" <notmy...@address.com> schreef in bericht
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> Firstly, the OP's tables are correctly designed. Why would you recommend he look at a
> survey database? Secondly, you said "You will need a *joiner* table. Again, the OP's
> tables are correctly designed. He doesn't need any more tables!!! Your recommendation
> was completely erroneous and would only serve to confuse the OP further.
Hi $teve, why are you constantly making a fool of yourself ??
Simply put: Gina is right and you are not... You are acting very childish *again*
Also: You are simply not understanding the question and/or not reading properly...
(as usual)
OP asked
"Should I have an ObserverID fk in tblQuestion since each observer must address all 20 questions with each observation?"
The answer has been given by Gina..
"no you shouls not have ObserverID in tblQuestion"
This is a correct answer while you state that it is wrong...! (only typo there)
The OP tells us: "Supervisors will observe procedures and mark them as "safe" or "at-risk"
So we need a *joiner* table to collect these observations. Gina is right on this...
This *joiner* is your proposed TblLocationObservation I guess.
BUT:
The OP's tables (you mean yours??) are *not* quite right...
The proposed table TblObservation as such is completely *nonsense*!
You are storing *what* here?? Date and Observer... Related to what ??
You are missing Location??
Maybe the ObservationDate from TblObservation easily be stored in the table TblLocationObservation.
Also things like ObservationTime and such...
Well to be honest... it depends on whether we need the day-time per procedure that we check....
But we definitely don't need the tblObservation as you proposed....
confusing and erroneous indeed....
To the OP:
==> I would consider each and every answer given by $teve as 'At-Risk'
==> I would consider each and every answer given by Gina's as "Safe"
Also I would try to give *meaningful* names to the fields.
That can be very helpful to 'understand' the information we are gathering.
The supposed fieldname 'LocationObservation' does indeed serve to confuse...
Why not use ProcedureObservation instead ?
Regards, Arno R
Gina Whipp
--
Gina Whipp
"I feel I have been denied critical, need to know, information!" - Tremors
II
http://www.regina-whipp.com/index_files/TipList.htm
"Keith Wilby" <he...@there.com> wrote in message
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dsmith via AccessMonster.com
I finally got it working...I appreciate your willingness to help those of us
trying to learn. Access is a great program...hopefully I will learn enough to
share in the future.
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