Moving Forward DevNexus

[Reza Rahman]

Hi Vince,

I am not sure if you know, but we are a go for the DevNexus sponsorship.
In case timing matters, you can work with Clark to get any paperwork
going? He is working except for some brief time off late December/early
January. I am essentially available for this any time. Other than
something that requires working group consensus, we can move things
forward (especially just formalities).

BTW I am thinking this is an effort Emerson could essentially lead in
addition to Clark from the Foundation side. What do you think Emerson?

Thanks,

Reza

[Vincent Mayers]

Thanka Reza. Good to have MP on board.

@Charles please let me know what you need from me

Cheers

Vincent

Vincent Mayers

Atlanta Java Users Group

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[Reza Rahman]

Is there some paperwork to sign? Shall we get that rolling?

---

From: microprofil...@googlegroups.com <microprofil...@googlegroups.com> on behalf of Vincent Mayers <vinc...@ajug.org>
Sent: Thursday, December 14, 2023 11:13 AM
To: microprofil...@googlegroups.com <microprofil...@googlegroups.com>
Cc: Vincent Mayers <vince....@gmail.com>; Clark Roundy <clark....@eclipse-foundation.org>; eme...@gmail.com <eme...@gmail.com>
Subject: Re: Moving Forward DevNexus

 

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[Emerson Castaneda]

Happy to lead the process for this initiative from the MP working group side.

Let's gather any outstanding information we need while we await Clark's clarification on any required Foundation formalities. 

What key items do you think we should have ready to move forward quickly once we have that final piece?

Thanks Reza 

Emerson

[Vincent Mayers]

As there are no sponsor fees we do not need any paperwork from the ESF, but the ESF may need it from us.

Cheers

Vincent

Vincent Mayers

Atlanta Java Users Group

[Reza Rahman]

Other than paperwork, a bunch of stuff:

* How should the booth look like? What material should we have? What does the Foundation usually have for booths?

* Do we want to distribute swag?

* Actually manning the both.

To view this discussion on the web visit https://groups.google.com/d/msgid/microprofile-marketing/CALnPV8TBVcZotL%2B5RmZ1PiFszgNnBN4jh9szZk%2B0LpR%3DX74BYA%40mail.gmail.com.

[Clark Roundy]

Thanks all for the discussion. From a foundation standpoint, we will need the following:

1. What's the size of the booth?

2. What's included as part of the booth infrastructure? (carpet, table, chairs, lead generation, etc.) and what, if anything, will we need to budget for?

3. Who from the WG will be at DevNexus and can participate in manning the booth?

4. Will the WG want to do any demos or presentations in the booth (i.e. do we need to plan for AV?)

5. Do we want to budget for swag/giveaways? 

The foundation will manage the design and production of booth graphics (backdrop, typically a pull up style banner), as well as any other materials, swag, etc. the WG would like to have there. 

Thanks again to all. Will be great to have MP represented at DevNexus!

Clark

[Vincent Mayers]

Answering questions 1 and 2 by providing the sponsor benefits

• One 6’ x 4’ “Silver Sponsor” booth location within the exhibit/atrium area with a 6' x 3’ table, black tablecloth, and two chairs.
• Company logo on website,
• Company logo and any session information on the event website, with links to your company site.
• The choice to include stickers in the “sticker pack” given to all attendees
• Full conference passes for four (4) company delegates for the two-day event period.

Cheers

Vincent

Vincent Mayers

Atlanta Java Users Group

[Clark Roundy]

Thanks Vincent!

[Emerson Castaneda]

Clark

Regarding 3, 4, and 5, as discussed during the steering committee call  and the marketing call this week.

3. Who from the WG will be at DevNexus and can participate in manning the booth?

• I would be attending DevNexus and can dedicate time to manning the booth. In addition, the Working Group is currently working on a schedule to ensure booth coverage throughout the event. We'll share the finalized schedule.

4. Will the WG want to do any demos or presentations in the booth (i.e. do we need to plan for AV?)

While our primary engagement might be through the scheduled Jakarta and MicroProfile presentation by Edwin Derks, the idea of additional demos or presentations in the booth has merit. I'll gather feedback from the WG and discuss potential AV needs if there's interest.

5. Do we want to budget for swag/giveaways?

Following our previous discussion, I recommend providing booth swag within a range of 300-500 items. To finalize the budget and details effectively, I'd appreciate the Working Group's input on preferred items and quantities. 

Emerson

[Clark Roundy]

Thank you Emerson and have a great weekend!

Clark. 

[Emerson Castaneda]

Clark, Vincent, Reza

Wishing you all a prosperous New Year! I'm writing to rekindle our dialogue and share some supplementary information in the designated GitHub issue with that purpose. 

@Clark Roundy  May you provide additional inside from the foundation ? What is next?

On the other side, As you know I volunteered to lead the logisting, and soon I will be in touch with the identified assistants to DevNexus 2024 to draft the schedule for the booth logistic, more information here

Emerson

[Reza Rahman]

To be honest I don’t remember what I already said on this so I will just reiterate the things we should consider:

• Booth staffing
• Booth banners, table cloths, etc
• Monitor at booth
• Rolling deck/demos at booth
• Swag

I think Clark could share what the Foundation typically does.

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From: Emerson Castaneda <eme...@gmail.com>
Sent: Tuesday, January 9, 2024 2:30 PM
To: Clark Roundy <clark....@eclipse-foundation.org>
Cc: Vincent Mayers <vinc...@ajug.org>; Reza Rahman <m.reza...@gmail.com>; Eclipse MicroProfile Marketing <microprofil...@googlegroups.com>; Vincent Mayers <vince....@gmail.com>

Subject: Re: Moving Forward DevNexus

 

[Clark Roundy]

Hey there,

From a foundation standpoint, the most basic option would be to design and provide a pullup banner, perhaps some stickers and/or other swag, a monitor/display of some kind for demos, etc. As the WG opted out of funding events in this year's budget, we are really looking for you all to define what you would like to do so we can make sure there is sufficient budget to cover it.

Thanks,

Clark

 

[Reza Rahman]

Yep, figuring out budget is a big part of this.

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From: Clark Roundy <clark....@eclipse-foundation.org>
Sent: Tuesday, January 9, 2024 3:45 PM
To: Reza Rahman <m.reza...@gmail.com>
Cc: Emerson Castaneda <eme...@gmail.com>; Vincent Mayers <vinc...@ajug.org>; Eclipse MicroProfile Marketing <microprofil...@googlegroups.com>; Vincent Mayers <vince....@gmail.com>

[Emerson Castaneda]

Agreed!

To keep this alive, following the Marketing Call on 01/22/2024, we have decided to create individual tickets for each task/marketing topic/effort to facilitate better communication and planning. ideally to provide specific details for each topic so we can ensure adequate budget allocation.

• Design and provide a pull-up banner: DevNexus Booth Logistics - Design and provide a pull-up banner #860
• Stickers: DevNexus Booth Logistics - Stickers  #861
• Monitor/Display for MP Demos:  DevNexus Booth Logistics - Monitor/Display for MP Demos  #862
• Booth Coverage Schedule: DevNexus Booth Logistics - Booth Coverage Schedule #863
• T-shirts / swags: DevNexus Booth Logistics - T-shirts / swags #864

Thanks

Emerson

[Emerson Castaneda]

Adding Olga to this email chain!!!

She has offered to help us with the roll up banner #860 .

We're still finalizing the budget for the banner along with t-shirts and stickers. We're waiting on the Eclipse Foundation's cost details for items #861 and #864 to give the MPWG a clearer picture.

The other subject pending to clarify is about the availability of a Monitor at booth.

Thanks

Emerson

[Vincent Mayers]

Hey Emerson, all logistics info for the event, including how to register "staff" and obtain a monitor, is in the exhibitor kit, attached here 

Hi Olga. Please be aware that we have some upcoming deadlines and let me know if you have any questions 

Cheers

Vincent

Vincent Mayers

Atlanta Java Users Group