Fwd: Minutes of the EC meeting -26th Sep

[Mahavir International Info]

Dear Sir & madam,

Minutes of Meeting

Date & Time: 26th September, 6:30 pm – 8:00 pm

Venue: Styrenix Performance Materials Ltd. Office

1. Opening

• Meeting commenced with MI prayer.

• Special thanks were extended to Shri Bhupesh ji Porwal for hosting and arranging the meeting at his office.

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2. Annual Cultural Evening (19th December)

• Theme: Importance of Civic Values (unanimously approved).

• Format: Depiction through theatre, as suggested by Shreyans Bhai.

  • His friend Mr. Arjun, an expert and enthusiast in the field, has agreed to take full responsibility.

• Team to meet Mr. Arjun: Shreyans Bhai, Dinesh ji, Rajeshwari ji, Nikta ji, and Ameet Bhai.

• Meeting with Mr. Arjun: Scheduled for next Monday at 6 pm.

• MOC: Shri Bhupesh ji Porwal (unanimously chosen).

• Programme Duration: Maximum 150 minutes (preferably 135 minutes).

  • Theatrical performances: 75 minutes in total.

  • Individual performances not to exceed 10 minutes (as suggested by Shri Sardarmal ji).

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3. 25th Year Celebrations (10th January)

• Format: Dinner programme with felicitation of well-wishers, donors, volunteers, and mentors.

• Venue: Red Petal Lounge & Banquets, Sewasi (finalised by Dinesh ji & Shri Deepak Jain – appreciation recorded).

• Responsibility: Dinesh ji volunteered to oversee execution.

• Member Involvement: All members to take ownership to ensure success.

• Discussion Points (pending finalisation):

  • Seating arrangements

  • Invitation design

  • Welcome process

  • Guest mementos

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4. Tentative Programme Flow (10th January)

• 6:00 pm – Members to assemble at venue

• 7:00 pm – Guest arrival time

• 7:00–7:30 pm – Guest reception & informal interaction

• 7:30–8:30 pm – Main Programme:
  a) Guest welcome
  b) MI documentary (10 minutes)
  c) Address (8–10 minutes)
  d) Guest felicitation (format under discussion; suggestion: at round tables with common memento + Coffee Table Book)
  e) Eminent guests to share views on MI (pre-decided invitees)
  f) Open floor for other guests to share views

• 8:30 pm onwards – Dinner with background orchestra/music

  • Donor names to be displayed on screen during dinner/ any other time .

• Closing: Team to thank guests personally at the gate

5. Conclusion

• The meeting ended with mutual agreement to move forward on the discussed plans and finalize pending details in the upcoming meetings.

Thank you, and with best regards,

Niketa Mehta

 

Mahavir International

Mahavir Foundation Trust

C/o. ‘Ankur’, Nr. GIPCL Circle,

Sama, Vadodara, 390024

Mo.: 081539 96649