[MEMO][UCLA Winter 2013] Kids' Day

[jeannie radoc]

Hi all,

Here is a tentative plan for our Spring Kids' Day event. I'd really like everyone to be on the same page so anticipate a 30 minutes meeting for Kids' Day 30 minutes before Week 10 board meeting.

The link below is a gist/rough planning of what the even will entail of!

https://docs.google.com/document/d/1pbUn-JFOa1hsHZ64-wT0zMmuBcFhWLV9wZfFBRuxb3M/edit?usp=sharing

[Phoebe Hua]

thanks jeannie =) i'm excited!

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[Amanda Tran]

This looks great. I really like the idea of having athletes participate.

Quick question, are you going to call the event Kids' Day?

[Jeannie Radoc]

It's kind of a filler title. Definitely open to suggestions 

Best,

Jeannie Radoc

[Amanda Tran]

What if we ask for suggestions? At Thursdays meeting, you could explain how we are transferring the idea of the Hope Program to a local event targeting at-risk youth in LA, tell them about the event details, and then ask members to submit event name ideas. =)

Amanda Tran

M.E.M.O. at UCLA, Co-President

mobile: (408) 759-1868

[jeannie radoc]

Good idea. I'll mention it during the slide. 

[Benjamin Nguyen]

hey jeannie,

i just formed the grantlist (link at bottom), we can work on one and have it done by wednesday night

have you checked up on the venue?

Grantlist

https://docs.google.com/spreadsheet/ccc?key=0AmYIYFhi1oRydDZqNW5ZS25vWUJYc3l4WHM4eVpFeXc#gid=1

Benjamin Nguyen

University of California, Los Angeles | Class of 2014

Tel: (714) 326-7003

E-mail: benjami...@gmail.com

[Amanda Tran]

This is great, Ben! Getting the funds has been the most important part of HBAN and I'm sure it will also be for Kids' Day.

[jeannie radoc]

I submitted the venue request for the NAF and IM field last week and Sunset Rec today. NAF and IM fields are booked on the date we want (june 1) so I turned in alternative dates. I'm going to call  again tomorrow to check on the status on that. Sunset Rec should get back to me within this week. 

The grant list looks great! Which application do you feel is the longest or most intensive? We can work that together then just use that as a baseline for all other grants!

[jeannie radoc]

Update: Sunset Rec June 1st is confirmed. We have waivers for the kids. :) Super excited for next quarter!

@Ngan: The facilities manager Edgar Torres sent a conformation to be filled out. It was addressed to you since you are the signatory I put down. I can fill it out if you send it to me. Also attached is the waivers we can send the kids. Thanks

[Phoebe Hua]

yay excited!! thanks for taking initiative to plan this, jeannie! =)

also, the waivers aren't attached =)

[Phoebe Hua]

tahnks jeannie and ben*

[Ngan Nguyen]

I would give you the link but the info is my sign in info for all my UCLA accounts. So can you just give me the answer for:

How many attendees?

Event Description:

Include speaker or performer names, speaker affiliation, lecture or conference title, purpose of event, such as fundraiser to benefit what organization, etc.

 ACTUAL Event Start and End Times ?

[jeannie radoc]

There are some inconsistencies (MEMO instead of M.E.M.O, and no comma in our full name) I'll rewrite it after finals

@Ngan, I'll send it to you by Friday next week after my finals

[Ngan Nguyen]

The answer doesn't have to be perfect and can be rough. Sorry to rush cause I don't know much bout the event enough to answer but can you roughly answer it by today cause we'll lose the EOL by tonight if we don't answer it. Thanks!

Sent from my iTouch

<MEMO Kids DayWaiver-2.pdf>

[Jeannie Radoc]

I'll send it as soon as I get out of lab. Expect by 8pm 

Best,

Jeannie Radoc

[Ngan Nguyen]

Thanks Jeannie!

[jeannie radoc]

How many attendees? 

200-250

Event Description: Include speaker or performer names, speaker affiliation, lecture or conference title, purpose of event, such as fundraiser to benefit what organization, etc. Medical, Educational Missions and Outreach travels to Vietnam every summer to carry out our Hope Program which involves providing funding, supplies, and toys to orphanages. In addition to helping maintain the upkeep of the orphanages M.E.M.O members also get a chance to play with the children, getting to know their story as well as sharing a day full of playing and fun. The purpose of Kids’ Day is to bring M.E.M.O’s Hope Program to the UCLA and greater Los Angeles community. M.E.M.O will be hosting around 150-200 children from Olive Crest Youth, an organization in Los Angeles that supports abused, neglected, and at-risk children and their families. During this event we will be holding various games and activites in which we aim to provide the children of Olive View a space to have fun, be active, and be healthy.

 ACTUAL Event Start and End Times ? 

1PM-5PM but we want to book 12pm-5pm for pre-event set up.

If there are other things that need to be answered/filled out. let me know :)

[Ngan Nguyen]

Thanks Jeannie. A few minor details for the event that I need to answer lol:

will food be served? to who? prepared where (outdoor or indoor)?

amplified sound-outdoors? is it live music, recorded music, or spoken words? apparently we also need to describe proposed sound level too lol

[Ben Nguyen]

Yes, to the kids and all volunteers. The food will be prepared outdoor.

Yes, amplified sound will be used. It's going to be used as a PA system, but going to mostly used for music during the activities. The sound will be heard throughout the whole event area and for a short distance outside the area.

Jeannie can fix any errors

[jeannie radoc]

I agree with what Ben said about the food for kids and volunteers however I didn't really image needing music for any of the games. I think if we come up with interactive and really fun activities the kids won't care about the music. Plus I think having music will be more of a hassle and money (?) so i would think the PA system would just be used for occasional announcements (switching stations, lunch time, water break) and the sound will be heard throughout the event area. 

What do you guys think?

[Amanda Tran]

I think music sounds fun and that volunteers and kids might enjoy it. Will it cost more if we just make a playlist on an mp3 player/phone and plug it in to the PA system?

[Christine Nguyen]

Music isn't what costs more it's just the PA system and the set up so if you want a PA system to begin with I don't think money is an issue. However getting music approved might be a bit more difficult but it is up in sunset rec and should be more lenient. Once again I say talk to Pam! :) 

Sent from my iPhone

[Benjamin Nguyen]

yeah, its true what jeannie said, music is not needed, but is just nice to have

[Ngan Nguyen]

For some odd reason I missed this question :/

Specify food preparation set up

[Ngan Nguyen]

Sorry for the spam, but the location says:

Sunset Canyon Recreation Ctr. Lower Lawn (holds 25) 

o.O only 25??

[Ngan Nguyen]

I'm thinking of lying bout food being prepared at the event. We can always change that later. So everything is ready to go. I won't send it until tomorrow morning cause I rechecked and it says I have until " 3/14/2013 5:53 PM or your event is subject to cancellation". So I'm pasting a print screen of what I will be sending it. Please look over and text me or respond via e-mail by tomorrow (let's say 11 am?) and I'll make the necessary changes and submit it :)!

[Amanda Tran]

Oh, no! I think the lower lawn is that little small part next to the big pool. We need the upper lawn.

[Jeannie Radoc]

I asked the facilities manager what venue would hold up to at least 150 people and he even said the lower lawn was the largest one. So I'm not sure about the 25 ppl but I'll email him and double check.

The app looks great and in regards to the food preparation just say we will be handing out pre-made sandwiches (from a store) and cut fruits (if we are allowed to cut them ourselves) 

Best,

Jeannie Radoc

On Mar 13, 2013, at 11:56 PM, Ngan Nguyen <knpng...@gmail.com> wrote:

I'm thinking of lying bout food being prepared at the event. We can always change that later. So everything is ready to go. I won't send it until tomorrow morning cause I rechecked and it says I have until " 3/14/2013 5:53 PM or your event is subject to cancellation". So I'm pasting a print screen of what I will be sending it. Please look over and text me or respond via e-mail by tomorrow (let's say 11 am?) and I'll make the necessary changes and submit it :)!

<image.png>

[Vina Tran]

for attendees, do the kids also need to be included in that?

[Ngan Nguyen]

I submitted the EOL already. I put down that the food is for the invited guests.

[Ngan Nguyen]

@Jeannie: Have you met w/ Pam yet? Because I just got an e-mail saying that she won't approve the EOL until someone meets and discuss the following w/ her:


Stipulation 3/15/2013 - 12:07 PM  PCysner

 need to meet to discuss final details (description of activities, waivers/permission slips, food permits/approvals, etc.) before approving. Please contact CSP Advisor to discuss. Thank you. Pam Cysner

[Benjamin Nguyen]

can we go after finals week? i am free on thursday

[Ngan Nguyen]

I'm not very sure... I suggest either you or Jeannie send an e-mail to Pam and ask. But I suggest going as soon as you can before we lose the reservation of the venue, because we can't confirm the reservation without Pam's approval :(.

[jeannie radoc]

I've emailed her to see when she is available. She has not responded yet but I'll let you all know but hopefully I can meet with her Tuesday or Wednesday next week.

When does the reservation expire/when do we lose it?

[jeannie radoc]

I am meeting with Pam Thursday at 10am if anyone else is interested in attending. 

[Ngan Nguyen]

I don't really know. I think it depends on if someone wants to book the venue during the time that we want it and get the EOL done before us then we would lose it.

[Ngan Nguyen]

Sorry for forwarding this so late but here's an e-mail I got for the venue: 

Your event, Medical, Educational Missions and Outreach at UCLA Weekly Meeting, is being processed through UCLA Events Online and registered with the University.

Additional information is required from you by 3/19/2013 11:36 AM or your event is subject to cancellation. Click on the link below to provide your event information:
http://eol2.ucla.edu/Application/Default.aspx?Event_Seq=21394

DO NOT REPLY TO THIS E-MAIL

If you have any questions, contact the venue scheduler, ILSE GOMEZ atigo...@events.ucla.edu or  .

For more information about UCLA Events Online, visit http://eol2.ucla.edu.

[Phoebe Hua]

is this for our weekly meeting not for kids day? meeting room perhaps?

[Ngan Nguyen]

Oh...lol I failed :/.. You're right it is for meeting room. x-x Sorry for the false alarm.

[jeannie radoc]

@Ngan: I spoke to Pam. She approved the event. Go ahead and confirm the venue.

Update: Pam approved the event. We have a venue. She wants to specify the restrictions on music since people in the dorms will be studying. Also, we need to look into possibly buying insurance to cover the club just in case there are accidents so I will look into that. 

[Ngan Nguyen]

Cool beans yeah I got the confirmation e-mail :)  :

The following event has been confirmed and registered with the University through the UCLA Events Online process, subject to any new or outstanding stipulations.

Event # 21247
Event Title: Medical, Educational Missions and Outreach at UCLA Kids' Day
http://eol2.ucla.edu/Application/Default.aspx?Event_Seq=21247

DO NOT REPLY TO THIS E-MAIL

If you have questions, contact the event organizer, KimNgan Nguyen at knpng...@gmail.com
or the venue scheduler, Edgar Torres at (310) 825-4224 or eto...@recreation.ucla.edu.

EVENT SUMMARY:

EOL#: 21247
Event Title: Medical, Educational Missions and Outreach at UCLA Kids' Day

Stipulations / Comments

Pam Cysner 3/15/2013 12:07:43 PM

need to meet to discuss final details (description of activities, waivers/permission slips, food permits/approvals, etc.) before approving. Please contact CSP Advisor to discuss. Thank you. Pam Cysner

Pam Cysner 3/18/2013 12:11:16 PM

As noted previously, cannot approve until meet with Sstudents to go over the details of the event. Please contact your CSP Advisor asap. Thank you. Pam Cysner

General info

Event Description: Medical, Educational Missions and Outreach travels to Vietnam every summer to carry out our Hope Program which involves providing funding, supplies, and toys to orphanages. In addition to helping maintain the upkeep of the orphanages M.E.M.O members also get a chance to play with the children, getting to know their story as well as sharing a day full of playing and fun. The purpose of Kids’ Day is to bring M.E.M.O’s Hope Program to the UCLA and greater Los Angeles community. M.E.M.O will be hosting around 150-200 children from Olive Crest Youth, an organization in Los Angeles that supports abused, neglected, and at-risk children and their families. During this event we will be holding various games and activites in which we aim to provide the children of Olive View a space to have fun, be active, and be healthy. ===== 235 The sound will be loud enough to be heard throughout the whole event area. 234 The sound will be loud enough to be heard throughout the whole event area. 
EOL Initiated On: 3/12/2013
Event Organizer: KimNgan Nguyen, knpng...@gmail.com
Registered Organization: 444

Scheduler: Edgar Torres , CULTURAL & RECREATIONAL AFFAIRS
, (310) 825-4224 , eto...@recreation.ucla.edu
Venue Scheduling System # (not EOL #): 
Make Arrangements With: , None-Event Organizer makes own arrangements
, , 
Primary Authorizer: Pam Cysner , Ctr for Student Programming
, pcy...@saonet.ucla.edu , Confirmed: 3/21/2013
Alternate Authorizer: Mike Cohn , Ctr for Student Programming
, mc...@saonet.ucla.edu 
Do you want your event listed on the Happenings Events Calendar? No

Scheduler's Notes

Edgar Torres 3/12/2013 5:51:11 PM

Please check in at front desk the day of event.

All children must have waivers signed by Parent/Guardian prior to entering facility for event.

Attendance

Estimated Attendance: 250
Will at least 70% of the attendees be members of the UCLA Community? Yes
Is the event for invited guests only? No
Attendees:

UCLA Students

Reservations

6/1/2013 12:00 PM - 5:30 PM: Sunset Canyon Recreation Ctr. - Lower Lawn, Capacity = 25

Event Details

Admission is free

General Admission - no tickets

Amplified Sound - Outdoors

Recorded music
Spoken word

Food served

Served to invited guests

Related Policies

Admission is free- Policy: http://www.eol.ucla.edu/admissions/
Amplified Sound - Outdoors- Policy: http://www.eol.ucla.edu/amplification
Food served- Policy: http://www.eol.ucla.edu/food/

Task List for Event Organizers

Amplified Sound - Outdoors

• Recorded music - The Center for Student Programming determines if permission can be granted to have amplified sound during an outdoor event. Before you have confirmed amplified sound arrangements for your event, contact Mike Cohn at (301)206-8821 or mc...@saonet.ucla.edu. Office: 105 Kerckhoff Hall.
  
• Spoken word - The Center for Student Programming determines if permission can be granted to have amplified sound during an outdoor event. Before you have confirmed amplified sound arrangements for your event, contact Mike Cohn at (301)206-8821 or mc...@saonet.ucla.edu. Office: 105 Kerckhoff Hall.
  

This event is being processed through UCLA Events Online http://eol2.ucla.edu.

[jeannie radoc]

Thanks Ngan. Did they by any chance send the total amount that was due for the venue? Or when it was due?

[Benjamin Nguyen]

Advocacy Grant Fund App attached.

the grant was super short so i filled it very quickly. i dont think it needs any more than it has, but let me know of any mistakes i made or should change.

[Jeannie Radoc]

Thanks, Ben! 

Best,

Jeannie Radoc

<Advocacy Grant Fund Application - 2012-2013.doc>

[Ngan Nguyen]

Uhmm... there's no fee for venue lol. It's the sound system and tech and hired people that actually costs money.

[jeannie radoc]

Did they provide an estimate of how much that would cost when they sent the confirmation? If not I can email them again and ask but filling out the grants would be alot easier with that information

[Ngan Nguyen]

Iono if the same thing applies but for the cost of sound system and tech..etc for HBAN I had to go to the event's manager Lorrie. You might want to ask Pam since your venue is in the dorms.

[Benjamin Nguyen]

how would we get a quote on this stuff so we know how much money we need lol

[jeannie radoc]

I'll go ahead and do that. Thanks!

[Phoebe Hua]

hello! we couldn't apply to get donations from costco for gala because they don't do donations for merchandise for fundraisers BUT they do do donations for children, education, and heatlh so we can look into applying to costco for kid's day! =)

http://www.costco.com/charitable-giving.html

[jeannie radoc]

Cysner, Pam	Apr 4 (4 days ago)
to me

Groups are now, by University requirements, strongly recommended to do both. So, the group needs to do the waivers from the parents but also the UC Marsh insurance coverage on-line process as I noted. This helps protect the group. So, please follow up on both. Thanks. Pam

Pam's response to the insurance

[jeannie radoc]

DUE THIS FRIDAY! Come up with at least 1 Game, 1 organization add to the contact list for volunteers (more if you want)

1. GAMES: https://docs.google.com/spreadsheet/ccc?key=0Am7-5wpk84JsdDBPY0haT1g3aHpFenMtcGE2S2RCX2c&usp=sharing

2. Organizations to contact for Volunteers: https://docs.google.com/spreadsheet/ccc?key=0Am7-5wpk84JsdEZPX050VnlBR1FfaWJnMnNESFRZNHc&usp=sharing

*** If the people from the volunteer committee can focus on Sport departments info that would be better.

Also add clubs you are part of!

[Benjamin Nguyen]

how do we schedule an appt with pam? i need to meet up with her before i start the community service mini fund

[Ngan Nguyen]

you e-mail her at pcy...@saonet.ucla.edu w/ your name, why you are e-mailing her, and your time you are available.

[Benjamin Nguyen]

thanks! :)

[Phoebe Hua]

remember to fill out the documents by tomorrow!

thanks! :)

Thanks Jeannie!

tahnks jeannie and ben*

On Mon, Mar 4, 2013 at 11:09 AM, Amanda Tran <amandat...@gmail.com> wrote: This is great, Ben! Getting the funds has been the most important part of HBAN and I'm sure it will also be for Kids' Day. On Mon, Mar 4, 2013 at 2:38 AM, Benjamin Nguyen <benjami...@gmail.com> wrote: hey jeannie,i just formed the grantlist (link at bottom), we can work on one and have it done by wednesday night have you checked up on the venue?Grantlist https://docs.google.com/spreadsheet/ccc?key=0AmYIYFhi1oRydDZqNW5ZS25vWUJYc3l4WHM4eVpFeXc#gid=1 On Wed, Feb 27, 2013 at 12:02 AM, jeannie radoc <jeanni...@gmail.com> wrote: Good idea. I'll mention it during the slide. On Tue, Feb 26, 2013 at 10:07 PM, Amanda Tran <amandat...@gmail.com> wrote: What if we ask for suggestions? At Thursdays meeting, you could explain how we are transferring the idea of the Hope Program to a local event targeting at-risk youth in LA, tell them about the event details, and then ask members to submit event name ideas. =) On Tue, Feb 26, 2013 at 6:34 PM, Jeannie Radoc <jeanni...@gmail.com> wrote: It's kind of a filler title. Definitely open to suggestions  Best,Jeannie Radoc On Feb 26, 2013, at 5:47 PM, Amanda Tran <amandat...@gmail.com> wrote: This looks great. I really like the idea of having athletes participate. Quick question, are you going to call the event Kids' Day? On Feb 26, 2013 2:40 PM, "Phoebe Hua" <phoe...@gmail.com> wrote: thanks jeannie =) i'm excited!On Tue, Feb 26, 2013 at 12:42 AM, jeannie radoc <jeanni...@gmail.com> wrote: Hi all,Here is a tentative plan for our Spring Kids' Day event. I'd really like everyone to be on the same page so anticipate a 30 minutes meeting for Kids' Day 30 minutes before Week 10 board meeting. The link below is a gist/rough planning of what the even will entail of!https://docs.google.com/document/d/1pbUn-JFOa1hsHZ64-wT0zMmuBcFhWLV9wZfFBRuxb3M/edit?usp=sharing -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- Amanda TranM.E.M.O. at UCLA, Co-President mobile: (408) 759-1868 -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- Benjamin NguyenUniversity of California, Los Angeles | Class of 2014 Tel: (714) 326-7003E-mail: benjami...@gmail.com -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- Amanda TranM.E.M.O. at UCLA, Co-President mobile: (408) 759-1868 -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.    

--

[jeannie radoc]

Thanks to everyone thats filled out the links already. If you havent yet here it is again (come up with one thing for each)

1. GAMES: https://docs.google.com/spreadsheet/ccc?key=0Am7-5wpk84JsdDBPY0haT1g3aHpFenMtcGE2S2RCX2c&usp=sharing

2. Organizations to contact for Volunteers: https://docs.google.com/spreadsheet/ccc?key=0Am7-5wpk84JsdEZPX050VnlBR1FfaWJnMnNESFRZNHc&usp=sharing

Also, David, our contact from Olive Crest would like to meet us any time Monday (4/15) before 3PM. I plan to respond to his email by Friday (tomorrow) noon. If you are free that day and want to come to the meeting, respond to this email with your time availability. (if not im gonna set the meeting to be at 9am.

[Vina Tran]

I would like to come on monday! (and I'm free any time)

[Vuthitranglinh]

I would like to come! Free after 12!

Sent from my iPhone

[jeannie radoc]

I told David we would be meeting him at 1pm on Monday. I will be driving. It is in Bellflower so it is about 40 minutes without traffic. 

We will be leaving 12PM on Monday and getting back to UCLA around 3PM.

Please confirm if you will be attending

[Vina Tran]

I would like to come! thanks jeannie!

[jeannie radoc]

BTW here is poster for the event :)

[jeannie radoc]

If everyone can forward this to the organizations they listed on this google doc https://docs.google.com/spreadsheet/ccc?key=0Am7-5wpk84JsdEZPX050VnlBR1FfaWJnMnNESFRZNHc&usp=sharing that would be great. PLEASE SEND OUT BY THIS WEDNESDAY!

The format should be the following (Don't forget to ATTACH THE KID'S DAY POSTER!!) Also feel free to add and change the template

Hello ________________,

   I’m part of a non-profit organization on campus called Medical, Educational Missions and Outreach (M.E.M.O.). Our organization spans across three UC chapters with the goal of doing humanitarian work to provide for underserved communities abroad and local. This quarter, we are putting on a special event called Kids’ Day on Saturday, June 1st, 2013, inspired by an existing program we do abroad called the Hope Program. On this day, we will be hosting foster children ages 7-15 years old at UCLA’s Sunset Recreation Center through Olive Crest, an organization that provides safe homes, counseling, and education for at-risk youth and their parents. The whole idea of this day, as it is with the orphans we visit in Vietnam through M.E.M.O.’s Hope Program, is to play games and inspire kids to be healthy, active, and balanced despite their struggles.

This event will require lots of student volunteers to set-up and run various games and activities for the children. We would like to inspire the kids of Olive Crest by showing them a memorable time at Kids’ Day, where we can involve the children in friendly competition and cooperation with their peers along with the many scholars, athletes, leaders, and quality community members attending UCLA. As an individual believing in the True Bruin spirit, please sign up to volunteer your time on Saturday, June 1st. The event will be lots of fun. We will provide free refreshments, snacks and an event t-shirt for each volunteer. We thank you for your support and the positive impact you will be making in these the lives of these children.

Please fill out this volunteer form to help us accommodate all volunteers: https://docs.google.com/forms/d/1u-SbejBFuZwAk6o3RTmDF0mytQopZRg_DU_H_etrb0E/viewform?sid=321dd8477f6ba9e2&token=ylVTOT4BAAA.463Ki1mM55YHiRGvkOCO3g.A4bg9-chxn1SPJcGDnMP-g

To learn more about our M.E.M.O. at UCLA, visit www.studentgroups.ucla.edu/memoatucla/

To learn more about Olive Crest, visit www.olivecrest.org

Please contact us if you have any questions!

Sincerely,

Name

M.E.M.O. at UCLA, member/intern

...

[Message clipped]  

[Duyen Nguyen]

https://docs.google.com/forms/d/1u-SbejBFuZwAk6o3RTmDF0mytQopZRg_DU_H_etrb0E/viewform  USE THIS LINK FOR THE VOLUNTEER FORM. That is the link with the added "Tshirt size" option!

Duyen Haylyn Nguyen

University of California, Los Angeles (UCLA)

Biology Major

dhkn...@ucla.edu | duyenhal...@gmail.com

(714)232-6278

 

[Christine Thao Phuong Nguyen]

Sent to SWC! :)

Warm Regards,
Christine T. Nguyen

[jeannie radoc]

Thanks Christine! Please Have this done by tomorrow guys! Just forward the above email, i'll take 2 minutes!

[jeannie radoc]

Hi guys,

Kids' Day is around the corner. The following is what's ahead. We will go over this stuff during meeting.

Things Needed

Trash bags

Knifes, cutting board

Napkins (Subway/whoever picks up sandwiches)

Tables

Tap

Banner

Camera

Preparation

1. Buy Fruits and snacks from Costco and Smart and Final

2. Buy Equipment  (Walmart 2 recipts)

Day of Event

Kids’ Day 2012

Contact: Jeannie Radoc

Phone: (619) 791-3416

8-8:30: Jeannie drives to park— with 2 Activities Team Leader set up cones/tables/trash

9-10:00: _____________Team Leader/ Drive go to Subway to get balloons and food

(1 hr)	8:30	Volunteers arrive to set up (decorate, water balloons, move tables/trash to field)
	10:00	kids expected to arrive
(15 mins)	10:15- 10:30	Introductions; assign kids to small groups
(25 mins)	10:30-10:55	Rotation #1
(5 mins)	10:55-11:00	Water break
(25 mins)	11:00-11:25	Rotation #2
(5 mins)	11:25-11:30	Water break
(25 mins)	11:30-11:55	Rotation #3
(5 mins)	11:55-12:00	Water break
(25 mins)	12:00-12:25	Rotation #4
	12:00	Set up snack
(25 mins)	12:25-12:50	Snack + small talks to the volunteers and athletes
(20 mins)	12:50-1:10	Water balloon toss…à goodbyes
	1:30	Athletes leave, kids leave
	1:30	Start clean up!
	2:15	DONE! SUCCESS!

Ongoing: filling water balloons, cutting fruit, serving water, taking pictures

Volunteer Assignments

Food watch: 3 Volunteers

Games Leaders:

1.

2.

3.

4.

Unloading cars:

First car

       

Pre/ Set-Up:

        -get tables and set up trashcans

        -start filling up water balloons!

        -decorate

        -set up clean snack area

Group Leaders:

8 Group leaders

Games:

        Tag

        Kickball

        Soccer

        Tours/Scavenger Hunt

Check-In (collect waivers; floaters after check-in complete):

        2 volunteers

Greeters:

        5 volunteers

Snack Set-Up/Water Cup Fillers/Water Balloon Fillers (switch off!):

       10 volunteers

Clean Up:

        -posters, streamers down, balloons down

        -collapse tables (return all tables and trash cans to Wooden)

        -PICK UP ALL WATER BALLOON REMINENCE

        -organize (load up) left over snack food

        -gather sports equipment from field

[jeannie radoc]

@Christine: Can you call Co Kim to see what specifically she would like us to buy for things/toys to bring back to Vietnam and how to go about using MEMO money for that?

@Everyone: Once Christine has the funds sorted. I will be planning a trip to Walmart any day this week after 7pm. Let me know if you wanna come and shop for equipment/toys for Kids' Day and 7G. 

Also, I anticipate picking up the snacks from Costco and Smart and Final on Friday if anyone wants to join then as well

[Christine Thao Phuong Nguyen]

Phoebe mentioned she was going to talk to Co Kim. If she hasn't done it already, then I will ask but if she has I don't want to bother Co Kim about it twice.

Sent to SWC! :)

thanks! :)

How many attendees? 200-250 Event Description: Include speaker or performer names, speaker affiliation, lecture or conference title, purpose of event, such as fundraiser to benefit what organization, etc. Medical, Educational Missions and Outreach travels to Vietnam every summer to carry out our Hope Program which involves providing funding, supplies, and toys to orphanages. In addition to helping maintain the upkeep of the orphanages M.E.M.O members also get a chance to play with the children, getting to know their story as well as sharing a day full of playing and fun. The purpose of Kids’ Day is to bring M.E.M.O’s Hope Program to the UCLA and greater Los Angeles community. M.E.M.O will be hosting around 150-200 children from Olive Crest Youth, an organization in Los Angeles that supports abused, neglected, and at-risk children and their families. During this event we will be holding various games and activites in which we aim to provide the children of Olive View a space to have fun, be active, and be healthy.  ACTUAL Event Start and End Times ? 1PM-5PM but we want to book 12pm-5pm for pre-event set up. If there are other things that need to be answered/filled out. let me know :) On Wed, Mar 13, 2013 at 1:23 PM, Ngan Nguyen <knpng...@gmail.com> wrote: Thanks Jeannie! On Wed, Mar 13, 2013 at 12:34 PM, Jeannie Radoc <jeanni...@gmail.com> wrote: I'll send it as soon as I get out of lab. Expect by 8pm  Best,Jeannie Radoc On Mar 13, 2013, at 11:48 AM, Ngan Nguyen <knpng...@gmail.com> wrote: The answer doesn't have to be perfect and can be rough. Sorry to rush cause I don't know much bout the event enough to answer but can you roughly answer it by today cause we'll lose the EOL by tonight if we don't answer it. Thanks! Sent from my iTouchOn Mar 13, 2013, at 10:15, jeannie radoc <jeanni...@gmail.com> wrote: There are some inconsistencies (MEMO instead of M.E.M.O, and no comma in our full name) I'll rewrite it after finals @Ngan, I'll send it to you by Friday next week after my finals On Tue, Mar 12, 2013 at 11:26 PM, Ngan Nguyen <knpng...@gmail.com> wrote: I would give you the link but the info is my sign in info for all my UCLA accounts. So can you just give me the answer for: How many attendees?Event Description: Include speaker or performer names, speaker affiliation, lecture or conference title, purpose of event, such as fundraiser to benefit what organization, etc.  ACTUAL Event Start and End Times ? On Tue, Mar 12, 2013 at 9:26 PM, Phoebe Hua <phoe...@gmail.com> wrote: tahnks jeannie and ben* On Tue, Mar 12, 2013 at 9:26 PM, Phoebe Hua <phoe...@gmail.com> wrote: yay excited!! thanks for taking initiative to plan this, jeannie! =)also, the waivers aren't attached =)On Tue, Mar 12, 2013 at 8:19 PM, jeannie radoc <jeanni...@gmail.com> wrote: Update: Sunset Rec June 1st is confirmed. We have waivers for the kids. :) Super excited for next quarter! @Ngan: The facilities manager Edgar Torres sent a conformation to be filled out. It was addressed to you since you are the signatory I put down. I can fill it out if you send it to me. Also attached is the waivers we can send the kids. Thanks On Mon, Mar 4, 2013 at 10:05 PM, jeannie radoc <jeanni...@gmail.com> wrote: I submitted the venue request for the NAF and IM field last week and Sunset Rec today. NAF and IM fields are booked on the date we want (june 1) so I turned in alternative dates. I'm going to call  again tomorrow to check on the status on that. Sunset Rec should get back to me within this week.  The grant list looks great! Which application do you feel is the longest or most intensive? We can work that together then just use that as a baseline for all other grants! On Mon, Mar 4, 2013 at 11:09 AM, Amanda Tran <amandat...@gmail.com> wrote: This is great, Ben! Getting the funds has been the most important part of HBAN and I'm sure it will also be for Kids' Day. On Mon, Mar 4, 2013 at 2:38 AM, Benjamin Nguyen <benjami...@gmail.com> wrote: hey jeannie,i just formed the grantlist (link at bottom), we can work on one and have it done by wednesday night have you checked up on the venue?Grantlist https://docs.google.com/spreadsheet/ccc?key=0AmYIYFhi1oRydDZqNW5ZS25vWUJYc3l4WHM4eVpFeXc#gid=1 On Wed, Feb 27, 2013 at 12:02 AM, jeannie radoc <jeanni...@gmail.com> wrote: Good idea. I'll mention it during the slide. On Tue, Feb 26, 2013 at 10:07 PM, Amanda Tran <amandat...@gmail.com> wrote: What if we ask for suggestions? At Thursdays meeting, you could explain how we are transferring the idea of the Hope Program to a local event targeting at-risk youth in LA, tell them about the event details, and then ask members to submit event name ideas. =) On Tue, Feb 26, 2013 at 6:34 PM, Jeannie Radoc <jeanni...@gmail.com> wrote: It's kind of a filler title. Definitely open to suggestions  Best,Jeannie Radoc On Feb 26, 2013, at 5:47 PM, Amanda Tran <amandat...@gmail.com> wrote: This looks great. I really like the idea of having athletes participate. Quick question, are you going to call the event Kids' Day? On Feb 26, 2013 2:40 PM, "Phoebe Hua" <phoe...@gmail.com> wrote: thanks jeannie =) i'm excited!On Tue, Feb 26, 2013 at 12:42 AM, jeannie radoc <jeanni...@gmail.com> wrote: Hi all,Here is a tentative plan for our Spring Kids' Day event. I'd really like everyone to be on the same page so anticipate a 30 minutes meeting for Kids' Day 30 minutes before Week 10 board meeting. The link below is a gist/rough planning of what the even will entail of!https://docs.google.com/document/d/1pbUn-JFOa1hsHZ64-wT0zMmuBcFhWLV9wZfFBRuxb3M/edit?usp=sharing -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- Amanda TranM.E.M.O. at UCLA, Co-President mobile: (408) 759-1868 -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- Benjamin NguyenUniversity of California, Los Angeles | Class of 2014 Tel: (714) 326-7003E-mail: benjami...@gmail.com -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- Amanda TranM.E.M.O. at UCLA, Co-President mobile: (408) 759-1868 -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     <MEMO Kids DayWaiver-2.pdf> -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.    

...

[Message clipped]  

[Jeannie Radoc]

She has already done it and co Kim said to go ahead and use MEMO money to buy I/'

Best,

Jeannie Radoc

[Kim Ngan Tran]

Hi Jeannie and board, 

I won't be able to help out with the Kids' Day event. Sorry. I have some family's emergency.

Good Luck and Have Fun :D

[jeannie radoc]

Fill Out Roles by Wednesday, please!

https://docs.google.com/spreadsheet/ccc?key=0Am7-5wpk84JsdDNTeXZrV1o1ZFkyUV9QNE5RNTVkLUE&usp=sharing

[jeannie radoc]

@ Ben: I wanted to give the volunteers a call to inform them personally of the event detail changes. Have you sent out the email and what are the responses looking like?

[Phoebe Hua]

do you need a "stretching" leader?

p.s. cuz i wanna do that =)

Sent to SWC! :)

thanks! :)

On Wed, Mar 13, 2013 at 6:08 PM, jeannie radoc <jeanni...@gmail.com> wrote: I agree with what Ben said about the food for kids and volunteers however I didn't really image needing music for any of the games. I think if we come up with interactive and really fun activities the kids won't care about the music. Plus I think having music will be more of a hassle and money (?) so i would think the PA system would just be used for occasional announcements (switching stations, lunch time, water break) and the sound will be heard throughout the event area.  What do you guys think?On Wed, Mar 13, 2013 at 3:56 PM, Ben Nguyen <benjami...@gmail.com> wrote: Yes, to the kids and all volunteers. The food will be prepared outdoor. Yes, amplified sound will be used. It's going to be used as a PA system, but going to mostly used for music during the activities. The sound will be heard throughout the whole event area and for a short distance outside the area. Jeannie can fix any errorsOn Mar 13, 2013, at 15:21, Ngan Nguyen <knpng...@gmail.com> wrote: Thanks Jeannie. A few minor details for the event that I need to answer lol:will food be served? to who? prepared where (outdoor or indoor)? amplified sound-outdoors? is it live music, recorded music, or spoken words? apparently we also need to describe proposed sound level too lol On Wed, Mar 13, 2013 at 2:53 PM, jeannie radoc <jeanni...@gmail.com> wrote: How many attendees? 200-250 Event Description: Include speaker or performer names, speaker affiliation, lecture or conference title, purpose of event, such as fundraiser to benefit what organization, etc. Medical, Educational Missions and Outreach travels to Vietnam every summer to carry out our Hope Program which involves providing funding, supplies, and toys to orphanages. In addition to helping maintain the upkeep of the orphanages M.E.M.O members also get a chance to play with the children, getting to know their story as well as sharing a day full of playing and fun. The purpose of Kids’ Day is to bring M.E.M.O’s Hope Program to the UCLA and greater Los Angeles community. M.E.M.O will be hosting around 150-200 children from Olive Crest Youth, an organization in Los Angeles that supports abused, neglected, and at-risk children and their families. During this event we will be holding various games and activites in which we aim to provide the children of Olive View a space to have fun, be active, and be healthy.  ACTUAL Event Start and End Times ? 1PM-5PM but we want to book 12pm-5pm for pre-event set up. If there are other things that need to be answered/filled out. let me know :) On Wed, Mar 13, 2013 at 1:23 PM, Ngan Nguyen <knpng...@gmail.com> wrote: Thanks Jeannie! On Wed, Mar 13, 2013 at 12:34 PM, Jeannie Radoc <jeanni...@gmail.com> wrote: I'll send it as soon as I get out of lab. Expect by 8pm  Best,Jeannie Radoc On Mar 13, 2013, at 11:48 AM, Ngan Nguyen <knpng...@gmail.com> wrote: The answer doesn't have to be perfect and can be rough. Sorry to rush cause I don't know much bout the event enough to answer but can you roughly answer it by today cause we'll lose the EOL by tonight if we don't answer it. Thanks! Sent from my iTouchOn Mar 13, 2013, at 10:15, jeannie radoc <jeanni...@gmail.com> wrote: There are some inconsistencies (MEMO instead of M.E.M.O, and no comma in our full name) I'll rewrite it after finals @Ngan, I'll send it to you by Friday next week after my finals On Tue, Mar 12, 2013 at 11:26 PM, Ngan Nguyen <knpng...@gmail.com> wrote: I would give you the link but the info is my sign in info for all my UCLA accounts. So can you just give me the answer for: How many attendees?Event Description: Include speaker or performer names, speaker affiliation, lecture or conference title, purpose of event, such as fundraiser to benefit what organization, etc.  ACTUAL Event Start and End Times ? On Tue, Mar 12, 2013 at 9:26 PM, Phoebe Hua <phoe...@gmail.com> wrote: tahnks jeannie and ben* On Tue, Mar 12, 2013 at 9:26 PM, Phoebe Hua <phoe...@gmail.com> wrote: yay excited!! thanks for taking initiative to plan this, jeannie! =)also, the waivers aren't attached =)On Tue, Mar 12, 2013 at 8:19 PM, jeannie radoc <jeanni...@gmail.com> wrote: Update: Sunset Rec June 1st is confirmed. We have waivers for the kids. :) Super excited for next quarter! @Ngan: The facilities manager Edgar Torres sent a conformation to be filled out. It was addressed to you since you are the signatory I put down. I can fill it out if you send it to me. Also attached is the waivers we can send the kids. Thanks On Mon, Mar 4, 2013 at 10:05 PM, jeannie radoc <jeanni...@gmail.com> wrote: I submitted the venue request for the NAF and IM field last week and Sunset Rec today. NAF and IM fields are booked on the date we want (june 1) so I turned in alternative dates. I'm going to call  again tomorrow to check on the status on that. Sunset Rec should get back to me within this week.  The grant list looks great! Which application do you feel is the longest or most intensive? We can work that together then just use that as a baseline for all other grants! On Mon, Mar 4, 2013 at 11:09 AM, Amanda Tran <amandat...@gmail.com> wrote: This is great, Ben! Getting the funds has been the most important part of HBAN and I'm sure it will also be for Kids' Day. On Mon, Mar 4, 2013 at 2:38 AM, Benjamin Nguyen <benjami...@gmail.com> wrote: hey jeannie,i just formed the grantlist (link at bottom), we can work on one and have it done by wednesday night have you checked up on the venue?Grantlist https://docs.google.com/spreadsheet/ccc?key=0AmYIYFhi1oRydDZqNW5ZS25vWUJYc3l4WHM4eVpFeXc#gid=1 On Wed, Feb 27, 2013 at 12:02 AM, jeannie radoc <jeanni...@gmail.com> wrote: Good idea. I'll mention it during the slide. On Tue, Feb 26, 2013 at 10:07 PM, Amanda Tran <amandat...@gmail.com> wrote: What if we ask for suggestions? At Thursdays meeting, you could explain how we are transferring the idea of the Hope Program to a local event targeting at-risk youth in LA, tell them about the event details, and then ask members to submit event name ideas. =) On Tue, Feb 26, 2013 at 6:34 PM, Jeannie Radoc <jeanni...@gmail.com> wrote: It's kind of a filler title. Definitely open to suggestions  Best,Jeannie Radoc On Feb 26, 2013, at 5:47 PM, Amanda Tran <amandat...@gmail.com> wrote: This looks great. I really like the idea of having athletes participate. Quick question, are you going to call the event Kids' Day? On Feb 26, 2013 2:40 PM, "Phoebe Hua" <phoe...@gmail.com> wrote: thanks jeannie =) i'm excited!On Tue, Feb 26, 2013 at 12:42 AM, jeannie radoc <jeanni...@gmail.com> wrote: Hi all,Here is a tentative plan for our Spring Kids' Day event. I'd really like everyone to be on the same page so anticipate a 30 minutes meeting for Kids' Day 30 minutes before Week 10 board meeting. The link below is a gist/rough planning of what the even will entail of!https://docs.google.com/document/d/1pbUn-JFOa1hsHZ64-wT0zMmuBcFhWLV9wZfFBRuxb3M/edit?usp=sharing -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- Amanda TranM.E.M.O. at UCLA, Co-President mobile: (408) 759-1868 -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- Benjamin NguyenUniversity of California, Los Angeles | Class of 2014 Tel: (714) 326-7003E-mail: benjami...@gmail.com -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- Amanda TranM.E.M.O. at UCLA, Co-President mobile: (408) 759-1868 -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     <MEMO Kids DayWaiver-2.pdf> -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- Amanda TranM.E.M.O. at UCLA, Co-President mobile: (408) 759-1868

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--

...

[Message clipped]  

[Johnson Lay]

Hey y'all!

So, I presented to my fraternity during out meeting, and I already have one driver to and from the event. However, Adrian can't stay for the event. Just updating you guys. There were a lot of people who wanted to go, so I gave them the link to the sign-up form.

Best,

Johnson

Johnson Lay

University of California, Los Angeles

Biochemistry, B.S. and Philosophy, B.A.

Class of 2015

[Benjamin Nguyen]

^ cool, ill add him to the ride pool

[Phoebe Hua]

Jeannie, can you please specify what the games are for Game leaders A-D? I think it would help us choose which games we want to lead cuz we might not know all the rules for other games =)

Sent to SWC! :)

thanks! :)

On Wed, Mar 13, 2013 at 6:21 PM, Christine Nguyen <ctp...@gmail.com> wrote: Music isn't what costs more it's just the PA system and the set up so if you want a PA system to begin with I don't think money is an issue. However getting music approved might be a bit more difficult but it is up in sunset rec and should be more lenient. Once again I say talk to Pam! :)  Sent from my iPhoneOn Mar 13, 2013, at 6:12 PM, Amanda Tran <amandat...@gmail.com> wrote: I think music sounds fun and that volunteers and kids might enjoy it. Will it cost more if we just make a playlist on an mp3 player/phone and plug it in to the PA system? On Wed, Mar 13, 2013 at 6:08 PM, jeannie radoc <jeanni...@gmail.com> wrote: I agree with what Ben said about the food for kids and volunteers however I didn't really image needing music for any of the games. I think if we come up with interactive and really fun activities the kids won't care about the music. Plus I think having music will be more of a hassle and money (?) so i would think the PA system would just be used for occasional announcements (switching stations, lunch time, water break) and the sound will be heard throughout the event area.  What do you guys think?On Wed, Mar 13, 2013 at 3:56 PM, Ben Nguyen <benjami...@gmail.com> wrote: Yes, to the kids and all volunteers. The food will be prepared outdoor. Yes, amplified sound will be used. It's going to be used as a PA system, but going to mostly used for music during the activities. The sound will be heard throughout the whole event area and for a short distance outside the area. Jeannie can fix any errorsOn Mar 13, 2013, at 15:21, Ngan Nguyen <knpng...@gmail.com> wrote: Thanks Jeannie. A few minor details for the event that I need to answer lol:will food be served? to who? prepared where (outdoor or indoor)? amplified sound-outdoors? is it live music, recorded music, or spoken words? apparently we also need to describe proposed sound level too lol On Wed, Mar 13, 2013 at 2:53 PM, jeannie radoc <jeanni...@gmail.com> wrote: How many attendees? 200-250 Event Description: Include speaker or performer names, speaker affiliation, lecture or conference title, purpose of event, such as fundraiser to benefit what organization, etc. Medical, Educational Missions and Outreach travels to Vietnam every summer to carry out our Hope Program which involves providing funding, supplies, and toys to orphanages. In addition to helping maintain the upkeep of the orphanages M.E.M.O members also get a chance to play with the children, getting to know their story as well as sharing a day full of playing and fun. The purpose of Kids’ Day is to bring M.E.M.O’s Hope Program to the UCLA and greater Los Angeles community. M.E.M.O will be hosting around 150-200 children from Olive Crest Youth, an organization in Los Angeles that supports abused, neglected, and at-risk children and their families. During this event we will be holding various games and activites in which we aim to provide the children of Olive View a space to have fun, be active, and be healthy.  ACTUAL Event Start and End Times ? 1PM-5PM but we want to book 12pm-5pm for pre-event set up. If there are other things that need to be answered/filled out. let me know :) On Wed, Mar 13, 2013 at 1:23 PM, Ngan Nguyen <knpng...@gmail.com> wrote: Thanks Jeannie! On Wed, Mar 13, 2013 at 12:34 PM, Jeannie Radoc <jeanni...@gmail.com> wrote: I'll send it as soon as I get out of lab. Expect by 8pm  Best,Jeannie Radoc On Mar 13, 2013, at 11:48 AM, Ngan Nguyen <knpng...@gmail.com> wrote: The answer doesn't have to be perfect and can be rough. Sorry to rush cause I don't know much bout the event enough to answer but can you roughly answer it by today cause we'll lose the EOL by tonight if we don't answer it. Thanks! Sent from my iTouchOn Mar 13, 2013, at 10:15, jeannie radoc <jeanni...@gmail.com> wrote: There are some inconsistencies (MEMO instead of M.E.M.O, and no comma in our full name) I'll rewrite it after finals @Ngan, I'll send it to you by Friday next week after my finals On Tue, Mar 12, 2013 at 11:26 PM, Ngan Nguyen <knpng...@gmail.com> wrote: I would give you the link but the info is my sign in info for all my UCLA accounts. So can you just give me the answer for: How many attendees?Event Description: Include speaker or performer names, speaker affiliation, lecture or conference title, purpose of event, such as fundraiser to benefit what organization, etc.  ACTUAL Event Start and End Times ? On Tue, Mar 12, 2013 at 9:26 PM, Phoebe Hua <phoe...@gmail.com> wrote: tahnks jeannie and ben* On Tue, Mar 12, 2013 at 9:26 PM, Phoebe Hua <phoe...@gmail.com> wrote: yay excited!! thanks for taking initiative to plan this, jeannie! =)also, the waivers aren't attached =)On Tue, Mar 12, 2013 at 8:19 PM, jeannie radoc <jeanni...@gmail.com> wrote: Update: Sunset Rec June 1st is confirmed. We have waivers for the kids. :) Super excited for next quarter! @Ngan: The facilities manager Edgar Torres sent a conformation to be filled out. It was addressed to you since you are the signatory I put down. I can fill it out if you send it to me. Also attached is the waivers we can send the kids. Thanks On Mon, Mar 4, 2013 at 10:05 PM, jeannie radoc <jeanni...@gmail.com> wrote: I submitted the venue request for the NAF and IM field last week and Sunset Rec today. NAF and IM fields are booked on the date we want (june 1) so I turned in alternative dates. I'm going to call  again tomorrow to check on the status on that. Sunset Rec should get back to me within this week.  The grant list looks great! Which application do you feel is the longest or most intensive? We can work that together then just use that as a baseline for all other grants! On Mon, Mar 4, 2013 at 11:09 AM, Amanda Tran <amandat...@gmail.com> wrote: This is great, Ben! Getting the funds has been the most important part of HBAN and I'm sure it will also be for Kids' Day. On Mon, Mar 4, 2013 at 2:38 AM, Benjamin Nguyen <benjami...@gmail.com> wrote: hey jeannie,i just formed the grantlist (link at bottom), we can work on one and have it done by wednesday night have you checked up on the venue?Grantlist https://docs.google.com/spreadsheet/ccc?key=0AmYIYFhi1oRydDZqNW5ZS25vWUJYc3l4WHM4eVpFeXc#gid=1 On Wed, Feb 27, 2013 at 12:02 AM, jeannie radoc <jeanni...@gmail.com> wrote: Good idea. I'll mention it during the slide. On Tue, Feb 26, 2013 at 10:07 PM, Amanda Tran <amandat...@gmail.com> wrote: What if we ask for suggestions? At Thursdays meeting, you could explain how we are transferring the idea of the Hope Program to a local event targeting at-risk youth in LA, tell them about the event details, and then ask members to submit event name ideas. =) On Tue, Feb 26, 2013 at 6:34 PM, Jeannie Radoc <jeanni...@gmail.com> wrote: It's kind of a filler title. Definitely open to suggestions  Best,Jeannie Radoc On Feb 26, 2013, at 5:47 PM, Amanda Tran <amandat...@gmail.com> wrote: This looks great. I really like the idea of having athletes participate. Quick question, are you going to call the event Kids' Day? On Feb 26, 2013 2:40 PM, "Phoebe Hua" <phoe...@gmail.com> wrote: thanks jeannie =) i'm excited!On Tue, Feb 26, 2013 at 12:42 AM, jeannie radoc <jeanni...@gmail.com> wrote: Hi all,Here is a tentative plan for our Spring Kids' Day event. I'd really like everyone to be on the same page so anticipate a 30 minutes meeting for Kids' Day 30 minutes before Week 10 board meeting. The link below is a gist/rough planning of what the even will entail of!https://docs.google.com/document/d/1pbUn-JFOa1hsHZ64-wT0zMmuBcFhWLV9wZfFBRuxb3M/edit?usp=sharing -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- Amanda TranM.E.M.O. at UCLA, Co-President mobile: (408) 759-1868 -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- Benjamin NguyenUniversity of California, Los Angeles | Class of 2014 Tel: (714) 326-7003E-mail: benjami...@gmail.com -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- Amanda TranM.E.M.O. at UCLA, Co-President mobile: (408) 759-1868 -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     <MEMO Kids DayWaiver-2.pdf> -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- Amanda TranM.E.M.O. at UCLA, Co-President mobile: (408) 759-1868 -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.     -- Benjamin NguyenUniversity of California, Los Angeles | Class of 2014Tel: (714) 326-7003 E-mail: benjami...@gmail.com -- You received this message because you are subscribed to the Google Groups "memoatucla12" group. To unsubscribe from this group and stop receiving emails from it, send an email to memoatucla12...@googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.    

...

[Message clipped]  

--

[Jeannie Radoc]

The games leaders are going to be assigned a group of kids to rotate with for the whole time so you're not responsible for managing a game but a group. 
 So know the rules for kickball, soccer, and toilet tag/sharks and minos (or a similar tag game of your choosing)

And stretching will be during the first rotation and yes you can lead it Phoebe 
Best,

Jeannie Radoc

[jeannie radoc]

I want to have a Kid's Day meeting before the event so we are all on the same page about the next day. We will also be working on posters before hand 5-6 and I will be opening it up to members to help. Baked goods will be provided. If you cannot attend expect a phone call at 7pm have a break down of your assigned role.

Where: 660 Veteran Avenue Apartment 122

When: Friday 6-7PM

[Duyen Nguyen]

So meeting Friday at 7 -8 I'm assuming? 

Sent from my iPhone

[jeannie radoc]

Meeting for roles is 6-7PM and it will probably not last the whole hour. If you wanna help finish posters come at 5-6

[Ngan Nguyen]

Sorry I will not be able to make it to the meeting on Friday due to family visiting from Australia.

[jeannie radoc]

I'll call you/leave a voicemail with directions for what to do on Saturday then!

[jeannie radoc]

https://docs.google.com/document/d/1dF5hw7Q8k0WFa4FIi75BD5LBZk4eArck6H8WPC2GAwk/edit?usp=sharing

Here is the link to the final schedule and roles. LET ME KNOW if you are not on here or do not have a role. 

Ben will be arranging the rides. @ Ben please let the drivers know by Friday who they will be driving AND that they are responsible for contacting those volunteers by Friday Night

[Johnson Lay]

Unfortunately, I won't be able to make to Friday's meeting as well. I have volunteer at the hospital from 1PM-6:30PM and induction for my fraternity right after. I will be sure to listen to the voicemail right after.

Best,

Johnson

[Benjamin Nguyen]

i will arrange rides

[Duyen Nguyen]

Sorry Jeannie I have work, will you leave me a voicemail also? Or u can call me after 6 to talk live too :) 

Sent from my iPhone

[Phoebe Hua]

if you guys want to see, here is the handout we will be handing out to the parents that our interns worked hard on! thanks interns =)

gerry will be translating to spanish as well

https://docs.google.com/document/d/1zV_xrhAjTm3ECmlcMWg8yD_Gs6U5b1pIkvERmVYR3tc/edit

if you see anything that needs to be edited, lmk asap! ill be printing on friday!

does anyone know where to print in color/ how much it costs? do you think its necessary to print in color? cuz maybe we can use some of our funds for that!

--

[Amanda Tran]

Additional thoughts: maybe we can put big red X's on the foods to avoid. I know it might seem tacky, but that way it's clear that they are the bad foods to be avoided-- right now, there are lots of words and not much visual meaning.

I also feel the suggestions are really general and simple (i.e. replacing fruits and veggies), but maybe we can use more specific and realistic examples. For example instead of burgers, have a sndwhich with wheat bread (I feel like salads aren't really familiar to ethnic families-- I know I didn't really consume veggies in the form of a salad at home--and the suggestion might just be lost altogether. It's not like people don't know salads are healthier than burgers.)

Maybe the side by side comparisons can be more obvious with table rows and simple, short phrases. For example: -top row: Calories -second row: effects on energy/hydration for the day or something -third row: long term health effects (we need vitamins, protein for nutritious development/growth; bad food = diabetes, heart complications, plaque in arteries)

If not, it's fine the way it is too. :) Or I can edit this. I just don't want you guys to be taken aback by edits I make to this, let me know what you think.

-Manda

Amanda Tran

University of California, Los Angeles

mobile: (408) 759-1868
e-mail: amandat...@gmail.com

[Duyen Nguyen]

You're welcome to edit whatever you ant Amanda!

[Amanda Tran]

Thank you for your blessings, my dear! I just want to make sure we better our chances of reaching our audience. I like the occasions/meal categorization.

[Amanda Tran]

This is what I'm working on. I could use some help in looking up facts for this format of info (it's really easy to just wikipedia a couple of facts about each food; you jsut search it in wiki and go tot he nutrition section. lol). I'd really appreciate someone doing that and typing the short form like I did here and just IMing it to me while I format it on my glitchy, overheating computer. 

[Amanda Tran]

I'm thinking we can just make this one simple page without the food pyramid and a couple of boxes, because the alternatives we list already hint at food groups to aim for and which ones to avoid. I only need six sets of facts left and I just want them in simple list form as i've done for the top two boxes. Here is a low quality upload so you guys can see what I've done: https://docs.google.com/file/d/0B8xfziDQmQatdVJlVFNPRFI0MFU/edit?usp=sharing . It's really easy to wikipedia this info. If you can help, please just respond with the facts you find in the format of this handout so that I can just copy and paste it in, please. Thanks. And attached is the nice version.

[jeannie radoc]

@ Christine: We should have all the supplies and food bought by tomorrow. I'll have all the receipts collected. Can you submit the reimbursement for MEMO? You might want to use someones permanent address though. 

@ Vina: I can pick you up at your apartment at 11AM tomorrow :)

[Christine Nguyen]

I can but do you guys want me to wait for Kim Ngan to do it together?

Warm Regards,

Christine T. Nguyen

[jeannie radoc]

It might be a good idea since if you guys havent done your meeting together yet.

@Ngan: Here is the receipt for the Subway pick up. 

--

[Kim Ngan Tran]

Christine: I won't be in LA until sunday night . Sorry. I am free to meet up on Monday. I won't be able to text either till sunday. So please email me . 

[Ngan Nguyen]

Christine: How do I get the money from you?

[jeannie radoc]

https://docs.google.com/document/d/1dF5hw7Q8k0WFa4FIi75BD5LBZk4eArck6H8WPC2GAwk/edit?usp=sharing

Since most people won't be able to attend tomorrow I will just send this BULKY but IMPORTANT email detailing what you need to do. Look for your name, hit me up if you got questions 619-791-3416

NGAN: 

1. Get cooler from a friend the night before

2. Bring camera, take pictures during the event

3. Go to 2817 S Crenshaw Blvd., Los Angeles, CA (Phone: (323) 735-6962)

to pick up Subway Sandwiches at 10AM (IT IS ALREADY PAID FOR)

     ***Be able to access the receipt from above in case they ask for the order number 

BEN: 

1. Assign car rides by Friday (tomorrow)

2. Let give drivers the contacts for who is in their car AND let them know they need to contact each person by FRIDAY NIGHT with the time and place to be picked up

3. Bring MEMO Banner from your locker

    ***Remind drivers that they need to be at the park at 9AM so plan accordingly

PHOEBE: 

1. Print the nutrition flyers (bring ~ 50)

2. Think of stretches to lead ~ 25 minutes 

   ***Gather all kids and volunteers in a giant circle and have some kids and volunteers in the middle to be assistant stretch leaders with you

AMANDA: 

1. Think of a tag game

   *** Can be toilet tag, shark tag, regular tag, or any running touching game

TRIET: 

1. Think of a tag game

   *** Can be toilet tag, shark tag, regular tag, or any running touching game

JOHNSON: 

1. Have cooler ready when you are picked up FRIDAY MORNING at 8:15AM

2. Think of a tag game

   *** Can be toilet tag, shark tag, regular tag, or any running touching game

TRIET: 

1. Think of a tag game

   *** Can be toilet tag, shark tag, regular tag, or any running touching game

DUYEN: 

1. Sign in volunteers and kids, give VOLUNTEERS name tags

   ***I will have a paper printed for you. MEMO volunteers are already assigned, other volunteers can be equally dispersed into the roles

   ***Instruct food volunteers that they are able to switch positions every rotation so that they can play with the kids too

2. Report to the food table at 11AM to over see food

   *** ONE SANDWICH PER PERSON the first time around!

VINA: 

1. Join any team and play

   *** Might need you to drive some volunteers back, Ben will give you further instructions

CHRISTINE/KIM NGAN: 

1. Submit the MEMO reimbursement once given the receipts

   ***Use a board members permanent address just in case 

INDICATE THAT YOU HAVE READ THE ABOVE EMAIL BY RESPONDING IF YOU HAVE TAPE WE CAN USE FOR KIDS' DAY OR NOT. (YES OR NO will suffice)