[MEMO] [UCLA Spring 2013] Week 4 Board Thread

[Amanda Tran]

Good evening, everyone.

   Please let me know if your event/topic needs more info added to the agenda outline. Check the dates for your availability and then fill this out for the next 2 weeks:  https://docs.google.com/spreadsheet/ccc?key=0AuxAM_NCU9MddEFfQXAtdEwySmdSYVJTOGdIV0NjRWc

   Tomorrow's meeting is 8:30 PM at mine and Jeannie's complex, 660 Veteran Ave. We are hoping the conference room will be open. If it isn't we will have the meeting in my apartment. I will be at the front door to let y'all in at 7:55 PM.

Week 4 Meeting: 4/22/13

1. Week 2 Meeting (Th. 4/25 @ 6PM)

-power point slides

-activities

2. Fundraising

-Week 4 Lemonade Sale (Th. 4/25)

-materials

-duration of sale

-sign-ups for shifts

-fb event publicity

-projected profits

-Bracelets

-how many left?

-new materials

-did SD find any materials? (Kim Ngan)

3. Gala (Sun. 5/05)

-donations

-tickets

-doctor phone call update

-work days at Walrus house (Fri. 5/03 7-10 PM, Sat. 5/04 11 AM-2 PM & 2-5 PM)

4. Kids’ Day (Sat. 6/01)

-confirmed details

-Volunteer Committee

-Activities Committee

-Donations Committee

5. 7G members update

-karaoke

-taco social

6. Board Applications

-applicants

-interviews: Friday 4/26

-Phoebe, Amanda, Ngan and seniors: Vina, Christine, Tuan

-explain transition period (Ngan)

7. Meeting with Interns

    LIST YOUR AVAILABILITY:

8. Nonprofit meeting SUNDAY 4/28 at 2pm

-rides

--
Amanda Tran

M.E.M.O. at UCLA, Co-President

mobile: (408) 759-1868

[Kim Ngan Tran]

Updates from Fundraising for Lemonade Sale

1. Ngan's mom will help us buy frozen strawberry from costco (I'm thinking 2 bags ), and she also will get the lemonade mix (should we have 2? strawberry lemonade favor?)

2. Can someone take me to Smart & Finals to get cups, lids?

3. FB event has been made and will be available soon. Here is the sign up sheet for the event : Click Here

4. Please invite your friends, and sign up for shift!

Thank you. 

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[Benjamin Nguyen]

we should get smuckers!

--

Benjamin Nguyen

University of California, Los Angeles | Class of 2014

Tel: (714) 326-7003

E-mail: benjami...@gmail.com

[Phoebe Hua]

christine's update since she won't be at meeting: 

Bracelets = $94 (forgot to subtract the money that was already in there when it was counted)

Lemonade = about $0.20 to make a cup, so we profit $0.80 a cup and last time we were able to make about 130 cups. Therefore total profit: ~$105

On Mon, Apr 22, 2013 at 12:53 PM, Amanda Tran <amandat...@gmail.com> wrote:

Oops, I mean I'll be at the door to let you in at 8:25 PM, not 7:55.

Amanda

On Apr 22, 2013 1:52 AM, "Christine Thao Phuong Nguyen" <ctp...@gmail.com> wrote:

Thank you! I wish I had more faith in myself hahaha xD

Bracelets = $94 (forgot to subtract the money that was already in there when it was counted)

Lemonade = about $0.20 to make a cup, so we profit $0.80 a cup and last time we were able to make about 130 cups. Therefore total profit: ~$105

Last time I talked to the fundraising chairs, they asked me whether or not they should do boba sale or lemonade sale. I'm not sure if they checked to see if we can do boba sale more than once a quarter yet. But I told them that boba sale is definitely more profitable than lemonade sale. 

Boba = about $1.50 a cup, we profit $1.50. We usually sell about 100 cups. Therefore total profit: ~$150 (in my opinion, boba is also less work and easier to sell)

On Mon, Apr 22, 2013 at 12:19 AM, Phoebe Hua <phoe...@gmail.com> wrote:

btw can you email an update on the treasury though after bracelet making? and did you talk to fundraising chairs about projected profits for lemonade sale? (i forgot waht it was from last time but you probably already calculated it already but it would just be nice to share the numbers with everyone)

On Mon, Apr 22, 2013 at 12:18 AM, Phoebe Hua <phoe...@gmail.com> wrote:

sure! goodluck studying! i know your mcat is on sat!!! you're gonna do great! =)

On Mon, Apr 22, 2013 at 12:17 AM, Christine Thao Phuong Nguyen <ctp...@gmail.com> wrote:

Hey Phoebe and Amanda!

Since we did not have a meeting last week. Can I use my absence for this meeting instead?

On Sun, Apr 21, 2013 at 10:14 PM, Amanda Tran <amandat...@gmail.com> wrote:

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--
Warm Regards,
Christine T. Nguyen

--
Warm Regards,
Christine T. Nguyen

[Vuthitranglinh]

Are we selling each cup for a dollar or two? Just wondering cause the fb page says 2 haha 

Sent from my iPhone

[Vina Tran]

also just a concern, but is it going to be hot enough for lemonade on thursday?

I checked the weather and it says a high of about 65.. I don't remember how warm/cold it was the last time we sold lemonade.

[Vina Tran]

minutes!

https://docs.google.com/document/d/1NOOAhEAqktb3hJ0wnGvRMVgSik1B4vRrGM5CHE57G2E/edit

[Amanda Tran]

Calling doctors for Gala

I've divided up the remaining contacts and each person will be calling a few places. Though newly assigned ones are closer to the bottom of the doctor page, there is a change you've been assigned one further up. If you've already made calls, don't forget to follow-up and update the spreadsheet. 

https://docs.google.com/spreadsheet/ccc?key=0AokfDo8YYtcSdGwzMEpRVXMwNlQzR0JKanZtLWpvOHc#gid=4

(Ben, it would be great if you can look up and contact some of the places that don't have a number written in.)

[from forum] These businesses should be able to speak English, so no worries to any non-Vietnamese speakers, although Vietnamese is always a plus. 
When you make calls:
1) Introduce your name and explained that you are a part of MEMO, an organization run by Dr. Duy Nguyen in Fountain Valley (the Dr. Duy Nguyen is very very important lol)
2) Briefly explain MEMO (10 seconds VERY BRIEF: we are an org that hope to provide medical, educational and monetary aid to impoverished villages in Vietnam)
3) Mention that we have sent a package/invitation to them regarding our fundraising banquet/GALA (please make sure that you know about GALA's logistic: time, place, ticket price, entertainment, raffle (Please ask if you are unsure)). Ask if they have received the invitations. 1) If they have, ask if they would like to help us. 2) If they haven't ask if they would like to hear more about it or want information sent/faxed. Move on to step 4.
4) Ask if they would like to help us in one of the following 3 ways: 1) Purchase tickets/tables to attend banquet. 2) Purchase ad space to appear on our program and screen at banquet 3) Donate directly. (Again, make sure the caller knows information about these 3 ways. If they went to spon run, they should know it relatively well. If anything, all information can be found in the files forum. Please ask me if you have any questions.)
5) If they wish to purchase ticket, ad space, donate, please introduce to them the online buying option. Tickets will be picked up at Will call on banquet day if they buy a ticket, and Ticketing Logistic Committee will send them a confirmation email once they buy the tickets.
6) Once you make the call, note down the result on the Notes column of the spread sheet, and then write their name on "PERSON contacted"

[Vina Tran]

don't forget to sign up for a lemonade sale shift too (sign-up sheet will be going out to members soon)

https://docs.google.com/spreadsheet/ccc?key=0Atd0tW-QZYm3dDhfY0hPVExicHhZWUp1WENsM1RXT1E#gid=0

[Christine Thao Phuong Nguyen]

Please please please text/email me any tickets you or a member have sold by tomorrow afternoon!

I have NOT received any emails or text from ANYONE from LA!

[Tuan Dung Nguyen]

im sure you hear this enough from me, but please push for selling tickets. I know you guys have lemonade this week, but I please do keep in mind that banquet is top priority right now. Please continue to encourage your members to sell tickets everytime you see them (like during the sale) and report to christine quick (Even with your own sale). (Just saying: no banquet = no money = no mission trip = no one gets helped). Thanks guys!!

Tuan Nguyen

[Vina Tran]

hey guys, does anyone here need a ride to & from banquet (from LA)? volunteer committee is organizing rides right now and I'd like to see how many seats I can offer, if any.

[Vina Tran]

oh I'm also driving to & from the saturday morning work day (11-2) if anyone else would like a ride (it's the only one I can make).  kim has already reserved a seat for that.

[Duyen Nguyen]

is it possible for me to get a ride on friday if anyone's going to the work day?

Duyen Haylyn Nguyen

University of California, Los Angeles (UCLA)

Biology Major

dhkn...@ucla.edu | duyenhal...@gmail.com

(714)232-6278

 

[Kim Ngan Tran]

I think I would need a ride for banquet too.

[Johnson Lay]

@ Duyen: Triet is driving me and Amanda to workday on Friday and we will be coming back to LA afterwards.

Johnson Lay

University of California, Los Angeles

Biochemistry, B.S. and Philosophy, B.A.

Class of 2015

[Kim Ngan Tran]

Hi Guys, 

We need someone to sign up for closing shift. I was going to do it, but then something came up and I have to go to China Town with my uncle at 1 on Thursday, so I can't do it, which means I can't help with clean up. 

Sorry for such late notice, is anyone free to help out with clean up? 

Thank you

[Duyen Nguyen]

@Triet: Will you give me a lift to the work day on Friday also?  I won't need a ride back to LA

[Vuthitranglinh]

I have class til 315 and can help clean up then if you need. 

Sent from my iPhone

[Johnson Lay]

I signed up for the last two shifts (but I took myself off the 1-2pm shift). No worries, co! Clean up would be great, Trang! Thank you! Will there be a driver available at this time?

Best,
Johnson

[jeannie radoc]

Hey Triet,

If theres room in your car, would I be able to get a ride to Irvine. If more members or board need rides on Friday I can also drive

[Triet Do]

ok so far we have amanda, johnson, jeannie, and duyen in my car for the friday shift? keep in mind that i have a midterm from 5-6:50pm so we gon get there a bit late! we can stay later and work more if necessary too right tuan? 

Triet Do

University of California, Los Angeles 

Class of 2015

Biochemistry B.S. Candidate

909-569-4973 | trie...@g.ucla.edu | trie...@gmail.com

[Vina Tran]

and I have for saturday morning work day: kim & amanda

and gala: kim

anyone else before I open up rides to members?

[Tuan Dung Nguyen]

YEA of course, you guys are crazay ahaha well yeah im spending the night there, so stay as late as you want. ahaha

[Amanda Tran]

Oh! I need a ride to Gala. Please and thank you, Vina. Sourpatch sweet smile. ^_^

[Trang Vu]

Our availabilities! I'm not sure if you wanted a formal title but there you go! 

https://docs.google.com/spreadsheet/ccc?key=0Ajbe7GcCuwE1dENLMklsbnR5R2IzWm1GdC00QlJTTFE#gid=0

Trang Vu

University of California, Los Angeles | Class of 2015

Major: Biology

(714) 657-9034 | vuthitr...@gmail.com 

[Kim Ngan Tran]

Hello Everyone, 

I'm so sorry for this late notice, Johnson told me to make the call, so I'm going to cancel the lemonade sell. I'm so sorry for being stubborn and decide to have lemonade sale on Thursday without looking into all the pros and cons. I will buy the frozen strawberry from MEMO, so don't worry about that. With the mix, we can use it for next lemonade sell.

I think I"m just trying to have more fundraising events since we haven't done much this quarter and it's already week 4. This quarter has been extremely stressful for me. Sorry if I sound whiny or complaining a lot when I"m with you guys, but I think Johnson and I just really want to keep up the good work from last quarter. 

Thank you for being so supportive with the Fundraising team. We really do hope to fundraise more. 

Kim Ngan Tran 

[Vina Tran]

hey kim, frozen strawberries last a while right? I'm sure we can just keep them in the freezer until our next lemonade sell (which I'm assuming will be later this quarter, so it won't be very long at all)

and if you really want a fundraiser for this week, I don't think it's too late to do krispy kreme? or something else that doesn't require a lot of prep? (I like the idea of hot cocoa, but I'm kind of stumped on how to get hot water).  I don't mind picking things up early tomorrow morning either if they're open.

but of course, it's up to you & Johnson. and don't stress about it, you've been doing a great job (:

[Phoebe Hua]

hello! we did play with the idea of krispy kreme for a while today but decided not to do it becuase we weren't sure how well it would sell. kim ngan asked vch and they had trouble selling it so with such late notice and not a lot of discussion with all board members to go for it or not, we decided not to sell it tomorrow.

we will move memonade to next week or the week after

[Trang Vu]

booo hoo on the weather! did we notify the members yet? or the facebook event? 

[Johnson Lay]

Hi everyone,

I just wanted to emphasize that it was not only Kim Ngan's decision to cancel fundraising this week but it was my decision as well. I fully back up Kim Ngan. We both made the decision to cancel the event together as co-fundraising chairs. We felt that it was not only the weather at fault but that we also need to focus our efforts toward Gala. Kim and I will be calling doctors tomorrow as well as take care of anything that needs to be taken care of. As Tuan has noted, we should focus on Gala. Without Gala, there will be no 7G.

As for Krispy Kreme, I was actually with Kevin in fundraising for Krispy Kreme. Selling Krispy Kreme was one of our fundraising requirements for PhiDE. We had to sell 25 boxes, but...it took such significant effort to sell them. We had to sneak around the hill to sell them after we had boxes leftover from selling on Bruinwalk. It was much more work than necessary. I ended up having to buy a whole box to make things easier. I don't feel that Krispy Kreme would be that great in my opinion. I agree with Kim Ngan in having more trouble than necessary selling them. We may consider them later on, but I don't think it is worth our time (like Rubio's).

Best,

Johnson

[Ngan Nguyen]

https://docs.google.com/forms/d/1nGKArn8NTNvTRANbWqPRNl-2UnqnOvWTXXtySEtstKg/viewform

[Christine Thao Phuong Nguyen]

Hi Board!

Here is the update on ticketing for UCLA thus far:

Myra: 471-475+1011

Kim Ngan: 406-409

Phoebe: 431-435 + 586-590 (please grab the assigned number from whoever has the tickets -- by the way, who has the tickets?)

Christine: 504-513 + 591-600

Here is the link to look over (note: you do not have access to the doc) 

https://docs.google.com/spreadsheet/ccc?key=0As36ZowSrSFAdGtzWVpZci1XYkxScUIxT09ITklvWXc#gid=1

If you have any questions or concerns please call or text or email me! Preferably call for the quickest response! :)

Yay keep selling everyone!!! It's looking good! ^-^ 

[Tuan Dung Nguyen]

thanks christine!
Hope you guys can help out christine and the rest of ticketing committee by reminding members to sell/report their numbers! I definitely over heard/spoke to members who mentions that they are bringinig people, so please be sure to remind them !

Thanks!

[jeannie radoc]

Will anyone need a ride to nonprofit tomorrow? If you do just respond saying yes

North of Wilshire Meet at mine and Amanda's apartment at 12:55.

South of Wilshire Meet at the Bruin Bus Stop. 1:00