[MT-L] User Mnemonic setup - Best Practice
Rianto, Harry
We are Magic 5.67, we setup our user mnemonic either by Department or by Designation.
Eg.
LAB.ABC
RAD.ABC
ADM.ABC
PA.ABC
RN.ABC
RPN.ABC
OT.ABC
PT.ABC
Etc…
When users move from one department to other department, we do not change their user Mnemnoic but if they change their designation, then we change their mnemonic.
Eg.
RAD user move from Imaging department to Registration department, their mnemonic is the same as RAD.ABC
RN user who graduate to Physician Assistant, we change their mnemonic from RN.ABC to PA.ABC
There are questions if what we do is best practice.
Do you mind to share how your facility setup their mnemonic and what happen when user move from one position to the other?
Thanks,
Harry Rianto, BSc., MM
Technical Analyst
Interprofessional Informatics
Bluewater Health
89 Norman Street
Sarnia, ON N7T 6S3
Mission: We create exemplary healthcare experiences for patients and families every time.
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Doug Hiteshew
That’s the way our Magic system was set up in 1994 and the way it still is today. We have basically the same ground rules. People get married, divorced, and re-married but it is still RAD.ABC.
A long time ago there was a way to use/convert to a system of first initial.lastname to correspond with the user’s network UserID. This would eliminate the department transfer problem however not the name changes. You would have to establish rules for those with the same last name and first names starting with the same letter, such as Steve Jones and Sandi Jones.
Doug
Doug Hiteshew, B.A., MT(ASCP)
Senior Systems Analyst
Johnson Memorial Hospital
Franklin, IN 46131
Voice: 317-736-3397
Fax: 317-346-3011
E-mail: dhit...@johnsonmemorial.org
I/S Hotline: 317-346-3600
Marian Nguyen
We normally do first initial, last name and if there were people with that same mnemonic, we would add a 2 after it.
Marian Nguyen, RN, BSN
Informatics Nurse
IT Department
Hazel Hawkins Memorial Hospital
Bell, Charlene
Back in our Magic days, things were done here the same way. When we migrated to 6x, we decided to set up all users using their employee number as their mnemonic. After we set everyone up this way, the financial users argued they could not use numbers for their mnemonics because they were accustomed to alpha mnemonics. After a significant debate, leadership caved and allowed them to have their way. We agreed to set user up with the same naming convention as providers. (First 3 of last and first 2 of first). Additional letters are added only for duplicate situations. Mnemonics are not changed for any reason. We use the alias last names to assist with finding users that had name changes.
Regards,
Charli B.
Charlene H. Bell, RN | Applications Manager | Information Systems
Harnett Health | P.O. Box 1706 | 800 Tilghman Drive | Dunn, NC 28335
Work 910.892.1000 ext. 5109
From: Meditech-l [mailto:meditech-...@mtusers.com]
On Behalf Of Rianto, Harry
Sent: Thursday, February 23, 2017 10:51 AM
To: 'medit...@mtusers.com'
Subject: [MT-L] User Mnemonic setup - Best Practice
We are Magic 5.67, we setup our user mnemonic either by Department or by Designation.
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P Please consider the environment
Stephanie Alford
We had the same argument! Our compromise was to use the users first middle and last initials in combination with the employee number. It is more unique. And we no longer change this mnemonic if they get married or divorced like we did in Magic.
Stephanie Alford
MIS Project Coordinator
Information Systems
Peterson Regional Medical Center
551 Hill Country Drive, Kerrville, Texas 78028
o: 830-258-7572
f: 830-258-7321
sal...@petersonrmc.com
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Gevaert,Gary
Hello,
We use the user ID of last 3 digits of your last name and first 3 digits of your first name; if there is more than one of the same user ID then they get a 1 after the user ID (and so on). Temporary accounts get a 99 at the end and students get an 88. You get an account for EACH of your roles. (for example, we have Lab staff who are also students going for their nursing designation; we also have staff doing multiple roles)
We match our user ID’s to what we have it in Active Directory with our goal that when we convert Meditech to use active directory we will be able to manage access through AD (i.e. access to the systems, not individual security permissions).
When a user changes roles we just have to change their Meditech permissions and active directory groups; relatively easy. When they change their designation we just have to update the title field in AD and the username in Meditech (the designation always goes from the right to the left in the username field); again, easy. When there is a marriage and the user wants to change their last name then we do NOT change the userid in meditech or windows (which does cause some confusion) but we do change their name fields.
I can’t say that ours is best practice but it does work for us.
Hope this helps.
Gary Gevaert PMP | Project Manager, Information Services | Niagara Health
IT 2South, Welland Site, 65 Third Street, Welland, Ontario, L3B 4W6
(905) 378-4647 ext 44806 | gary.g...@niagarahealth.on.ca
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From: Meditech-l [mailto:meditech-...@mtusers.com]
On Behalf Of Rianto, Harry
Sent: Thursday, February 23, 2017 10:51 AM
To: 'medit...@mtusers.com' <medit...@mtusers.com>
Subject: [MT-L] User Mnemonic setup - Best Practice
We are Magic 5.67, we setup our user mnemonic either by Department or by Designation.