[MT-L] Re. Claim Form Printing with HP LaserJet
Ham, Gene (DMH)
Hi All,
I am at CS/5.66 with four BARs in the HCIS.
I wish to enable printing of paper claim forms, both 1500s and UB04s, on a LaserJet printer and do not wish to purchase a vendor product.
So, I plan to use MIS/ Communications/ Eforms as well as configure an HP p4015tn printer.
Any experience or thoughts on how you handle printing would be appreciated. We have a fairly low volume of commercial claims so do not see the value of go to a forms vendor.
Thanks, Gene
Eugene Ham
Senior Business/ Systems Analyst
Public Provider Reimbursement Unit
UMMS Center for Health Care Financing
Schrafft’s Building, 3rd Floor
529 Main Street
Charlestown, MA 02129
gene...@state.ma.us<mailto:gene...@state.ma.us>
eugen...@umassmed.edu<mailto:eugen...@umassmed.edu\>
Gary Ring
When I originally tested the UB04 back in 2007, I found that Meditech had programmed the UB04 to print 82 characters/line at 10 CPI. However, the printer capacity appears to be 80 characters per line. At other clients, I was able to get it to work and print 81 characters/line with an ELF setting for CPI of 10.05, but it dropped/truncated the 82nd character. This is significant in Form Locators 41A,B,C (Value Code/Amount) and several other fields on the right-hand side of the form.
Meditech indicated that the ELF setting should be 10.1 CPI or 10.12 CPI in order to make this work. And while this setting would allow the 82nd character to print, it throws off the alignment of the fields as the form prints left-to-right. (This is only natural, since if it was programmed to fit the individual pre-printed blocks on the form at 10 CPI, changing the CPI will certainly alter the location of the fields on the form….Meditech Consultants that I spoke with didn't seem to get this concept.) My issues with this were:
1. The form alignment looks terrible and unprofessional.
2. If there are payers who use electronic scanning equipment to read the data on the form, and the characters are not aligned in the blocks properly (which they wouldn't be at 10.12 CPI), then this could cause claim rejections.
The line-up of the form at 10 CPI, on the dot-matrix printers, would work fine. But who uses dot-matrix printers anymore?
After many tedious and excruiating hours of testing, I found the settings that worked. The keys to getting this to work are:
1. First, finding the CPI settings that will allow ALL characters on the line to print.
2. Then, finding the proper horizontal edge-to-edge setting that aligns the form correctly.
By no means is the form perfect. Unlike Meditech's programming for the UB92, which they did a very good job on and is almost flawless, Meditech's programming of the UB04 has left a lot to be desired; in fact, I would be embarrassed to send this form out to payers with the way that some of the fields are lined-up within the blocks. But it DOES print all of the characters, and for the most part, the characters that don't fit nicely within the blocks are probably not critical data fields.
Here are the settings that I found worked the best, at least on the HP4250 series printer:
ELF:
CPI: 10.12 (this is the key; it is the smallest value that allows all characters on the line to print)
Left Margin: 0.20
LPI: 6
Top Margin: 0.095
HP 4250 Printer Quality:
X1: -4
Y: 0
Gary J. Ring
President
RINGCONSULTING
11 Jones Road
Peabody, MA 01960
978-807-1573
www.ringconsultinginc.com
To: medit...@mtusers.com
Sent: Thursday, June 2, 2016 2:36:06 PM
Subject: [MT-L] Re. Claim Form Printing with HP LaserJet
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Kim Askew
Hi Gary,
We are also struggling with the alignment of our UB04’s on preprinted laser forms. We currently print red and white UB’s to a pin-fed line printer with no issues, but we’d like to move to laser printing for our UB’s. Our forms are sent to payers who use electronic scanning to read fields, and some fields are a mess. I’m just curious, did Meditech seem open to changing the alignment of their forms? I know that they’re hesitant to change alignment of standard programs, but they’ve done it before for 1099 and W-2’s. I’ve had no luck getting them to move fields, but it seems like more hospitals are having an issue with the laser UB’s.
For what it’s worth, here are my settings below on an HP LaserJet Enterprise M605. It actually looks ok, but fields 11-20 need to move 1 character to the left, as does field 52, 53 and the 74 fields.
Settings:
CPI: 10.15
Left Margin: 0.35
LPI: 6
Top Margin: 0.1
X1: -3.0
Y1: -0.50
Sent: Thursday, June 02, 2016 6:12 PM
To: Ham, Gene
Cc: medit...@mtusers.com
Subject: Re: [MT-L] Re. Claim Form Printing with HP LaserJet
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Thank you.
Sturdy Memorial Hospital.