[MT-L] Consignment Inventories
Chastene Mullins
Hello Magic Users,
Thank you in advance for any information you are able to provide.
We have setup five consignment inventories. When the consignment field is set to Y, the GL numbers aren’t required. In fact, the system won’t even go to the fields.
The issue we are running into is on the AP side. The PO’s are created and processed; no problem. Until we noticed there is no GL number associated; no GL number on the PO. We were under the impression the GL number would be created based on the department and EOC codes.
Any advise you may have will be greatly appreciated.
Thank you,
Chastene Mullins
Systems Analyst
Good Shepherd Health System, Inc.
Administrative Services Organization
700 E Marshall Ave
Longview, TX 75601
Phone: 903-315-5106
Fax: 903-315-2291
Rijalon Soto
Hi, Chastene!
You won’t have GL info on the PO because consignment items are not considered an asset until the item is actually used. Meditech has a more detailed explanation below. Hope this helps!
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This purchase order will have no general ledger information, since these items are not held as an asset and expensing does not occur until the item has been used out of the inventory.
When an item is issued from a Consignment Inventory, the system records the issue as a receipt on the original purchase order. A new line on the original purchase order is created for the item along with the General Ledger account numbers to which the item was expensed. These transactions enable the system to record the use of the item and include the new item in purchasing statistics.
When filing a Department Issue or a Patient Issue from a Consignment Inventory, a packing list number will default with an issue or record number. The user can change this packing list number to the patient name or serial number of the consignment item. This packing list number will be used by Accounts Payable when the hospital is invoiced for the item to match to the invoice and approve for
payment.
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Sincerely,
Raj Soto
Raj Soto, Application Analyst
Houston Healthcare
IT Department
1553 Watson Blvd.
Warner Robins, GA 31093
(478) 975-5287 - Phone
(478) 975-6969 - Fax
(478) 975-5500 - Help Desk
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Chastene Mullins
Thank you. This helps a lot.
Chastene
Chastene Mullins
This was helpful. But I do have another question that may turn into more.
I created an initial PO to receive in the inventory (never processed, not sent to the vendor). So now here’s the question. Let’s say items 1, 2, & 3 are used. I receive an invoice for all three, but when I try to match in Meditech, only lines 1 & 2 are matched (1 is now 4 and 2 is now 5). Line 3 hasn’t been used yet. Do we go ahead and pull the invoice in without line 3 since it hasn’t been used yet?
Thank you,
Chasterne
From: Rijalon Soto [mailto:rs...@HHC.org]
Sent: Friday, June 22, 2012 8:29 AM
To: Chastene Mullins; medit...@mtusers.com
Subject: RE: Consignment Inventories
Hi, Chastene!