[MT-L] PHA - FSV Loads - First Data Bank
Pamella Martin
Hi all,
I find myself in a situation where my FSV load has been allowed to fall woefully out of date. Does anyone out there know if I have to load every single intervening month’s MIS and PHA files? Or, can I simply skip ahead to the most recent MIS/PHA? Our vendor is First Data Bank.
Thanks!
Pam Martin, PharmD, RPh
Director of Pharmacy
Arizona Spine & Joint Hospital
Mesa, Arizona
Office: 480-824-1260
Cell: 480-250-3030
Fax: 480-824-1271
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Gast, Judith A., R.N.
Not sure if this is correct, but we were always told to do each month separately until get caught up with all of them. SO that is what we have always done.
Have a Great Day!
Judi Gast RN, BSN
IT Analyst/Programmer
Information Management and Technology
P: 912-287-4241
F: 912-287-2579
__________________________________________
Mayo Clinic Health System in Waycross
1900 Tebeau Street
Waycross, GA 31501
Bluhm, Tom
Last year we converted from Micromedex to FDB and we were told, and did, the same thing.
Thanks,
Tom Bluhm
I.S. Director
(360) 299-1335 office
(360) 661-1245 cell
The Island Hospital Promise ~ 'Your best healthcare experience begins at Island Hospital. We always place your emotional and medical needs first and foremost.'
Pamella Martin
Thanks Tom, and thanks everyone else for all the feedback I’ve received.
The responses seem evenly split between OK to skip loads and not OK. I’ll take the safe route and plug along one by one until I get caught up J
Christine Olivares
Pam,
It has been my experience with First Data Bank that you need to load every single month MIS & PHA files. You will get a warning if you attempt to load the most current month and you are out dated. Hope this helps.
Thanks,
Christine
From: Meditech-l [mailto:meditech-...@mtusers.com]
On Behalf Of Pamella Martin
Sent: Monday, March 21, 2016 1:26 PM
To: medit...@mtusers.com
Subject: [MT-L] PHA - FSV Loads - First Data Bank
Hi all,
Lynelle Boyd
We were told that each file needs to be loaded because they have different changes in each one.
Hope this helps.
Lynelle
Lynelle Boyd, RN
Clinical Information Systems Analyst
IT Department
Granville Health System
( 919-690-3452 | 7 919-690-3213
Rhonda McKissick
We had the same issue, we had to load all prior months to get up to date.
Thanks,
Rhonda
Rhonda McKissick, LPN, DBA, CPT, CMUP, CMUA
IT Applications Analyst
George Regional Health System
Office: 601-673-6016
Cell: 601-508-9015
Email: rmcki...@georgeregional.com
From: Meditech-l [mailto:meditech-...@mtusers.com]
On Behalf Of Gast, Judith A., R.N.
Sent: Monday, March 21, 2016 3:29 PM
To: 'Pamella Martin'; medit...@mtusers.com
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Ventura, Andrew
Hi Folks,
Not to be the voice of dissent, but we recently converted from Medispan to FDB in August. One of the points we clarified with meditech was this, and we were told that we did NOT have to load fsv loads that were missed if we fell behind.
That’s good, because FDB actually delivers us WEEKLY fsv files, we just load the newest one once a month.
Meditech confirms this in a KBase article.
https://www.meditech.com/kb/Custform.ASP?urn=42400
On the other hand, for medispan, it is essential that you load them in order, for reasons meditech goes into in the above article.
Andrew Ventura, Pharm.D, MBA
Pharmacy Informaticist, Information Systems
Augusta Health, Fishersville VA
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Gast, Judith A., R.N.
I am trying to think back what they told us. We only update monthly also. We were told you can skip a month or so, but that could cause problems with missed information because each file has different data in it. That is what I am recalling but cannot take an oath that it was stated exactly like that…ha ha.
Have a Great Day!
Judi Gast RN, BSN
IT Analyst/Programmer
Information Management and Technology
P: 912-287-4241
F: 912-287-2579
__________________________________________
Mayo Clinic Health System in Waycross
1900 Tebeau Street
Waycross, GA 31501
Gast, Judith A., R.N.
should add…so we decided to do each month no matter what….playing catch up at busier times of the year.
Have a Great Day!
Judi Gast RN, BSN
IT Analyst/Programmer
Information Management and Technology
P: 912-287-4241
F: 912-287-2579
__________________________________________
Mayo Clinic Health System in Waycross
1900 Tebeau Street
Waycross, GA 31501
Pinkerton, Katie
Pam,
We load ours quarterly. You will just load the most recent file.
Thanks,
Katie
Katie Pinkerton
Clinical Informatics Analyst
Clinical Transformation Department
Mercy Medical Center
Office: 330-489-1382
From: Christine Olivares [mailto:COli...@fshosp.com]
Sent: Monday, March 21, 2016 4:42 PM
To: Pamella Martin; medit...@mtusers.com
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Kevin McConnell
You can absolutely “skip to the newest file" - WITH FIRST DATABANK. Although the other FSV’s do require sequential loads of missed files to ensure that the recycled NDC’s are updated, FDB does not require the missed files to be loaded because their data has no expiration. I am sure you would agree that we still want to be diligent on loading the data as it becomes available, but the reality is that many sites fall behind in the monthly load/file process. I believe MEDITECH has a KBA on the topic - search “missed FSV updates” and it should popup.
A new, bigger issue are the 6.1 sites that are not following the “new FSV Load Process”. Without getting of topic that you have presented, just a quick note that those 6.1 sites must review the new process required. I have a MEDITECH document outlining the process but attaching it not possible. I can provide that pdf upon, or you can certainly get it from MEDITECH.com too. Let me know...
Have a great day - Kevin.
Kevin McConnell, PharmD, PhD.
Exec VP - Service Delivery
Infinity HIT, LLC.
713.480.6810 | mobile
www.infinityHIT.com <http://www.infinityHIT.com>
From: Meditech-l <meditech-...@mtusers.com> on behalf of Pamella Martin <PAMa...@nshinc.com>
Date: Monday, March 21, 2016 at 3:26 PM
To: meditech-l <Medit...@mtusers.com>
Subject: [MT-L] PHA - FSV Loads - First Data Bank
Hi all,
I find myself in a situation where my FSV load has been allowed to fall woefully out of date. Does anyone out there know if I have to load every single intervening month’s MIS and PHA files? Or, can I simply skip ahead to the most recent
MIS/PHA? Our vendor is First Data Bank.
Thanks!
Pam Martin, PharmD, RPh
Director of Pharmacy
Arizona Spine & Joint Hospital
Mesa, Arizona
Office: 480-824-1260
Cell: 480-250-3030
Fax: 480-824-1271
NOTICE: This email may contain PRIVILEGED and CONFIDENTIAL information and is intended only for the use of the specific individual(s) to which it is addressed. If you are not the intended recipient of this email, you are hereby notified that any unauthorized
use, dissemination or copying of this email or the information contained in it or attached to it is strictly prohibited. You may be subject to penalties under law for any improper use or further disclosure of any Protected Health Information in this email.
If you have received this email in error, please delete it and immediately notify the sender of this email by reply mail. Thank you.
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Pamella Martin
Pam Martin, PharmD, RPh
Director of Pharmacy
Arizona Spine & Joint Hospital
Mesa, Arizona
Office: 480-824-1260
Cell: 480-250-3030
Fax: 480-824-1271
From: Kevin McConnell [mailto:KMcCo...@InfinityHIT.com]
Sent: Wednesday, March 23, 2016 5:28 AM
To: Pamella Martin; Medit...@mtusers.com
Subject: Re: [MT-L] PHA - FSV Loads - First Data Bank
Hi Pam-
You can absolutely “skip to the newest file" - WITH FIRST DATABANK. Although the other FSV’s do require sequential loads of missed files to ensure that the recycled NDC’s are updated, FDB does not require the missed files to be loaded because their data has no expiration. I am sure you would agree that we still want to be diligent on loading the data as it becomes available, but the reality is that many sites fall behind in the monthly load/file process. I believe MEDITECH has a KBA on the topic - search “missed FSV updates” and it should popup.
Laresa Day
We were told during the RXM cleanup not to skip any because each FDB monthly/quarterly content contains unique recycled NDCs. This sets up the MEDITECH recycled NDC index that PHA and RXM uses which gets overwritten with each file.
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