[MT-L] How are you setting up Meditech 6.0 USER mnemonics?

[Susan Iturbe]

Just wondering, we have much discussion regarding the upcoming Meditech
6.0 User Mnemonics. Can anyone share their experience/decision and how
it has worked for your organization?

Susana R. Iturbe, BSIT

Financial Application Analyst

Uvalde Memorial Hospital

1025 Garner Field Road

Uvalde, TX 78801

Phone: 830-278-6251, ext. 1169

Fax: 830-591-0023

Email: s.it...@umhtx.org

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[Cavalier, Mary]

We did change - in Magic they used A and their employee number but we went to just the employee number. We did have to fill in a conversion table but we are glad we made the change.

Mary

-----Original Message-----
From: meditech-...@mtusers.com [mailto:meditech-...@mtusers.com] On Behalf Of Howard Chase
Sent: Thursday, September 22, 2011 8:14 AM
To: medit...@mtusers.com
Subject: Re: [MT-L] How are you setting up Meditech 6.0 USER mnemonics?

We initially thought about changing mnemonics... but then we realized we
would have to fill in a conversion mnemonic for every user so we decided
not to change them. We had enough trouble with providers who were not
users with the same mnemonics as actual users.

So we are still using the first three letters of the last name and the
first and last letters of the first name.

Howard

Howard D.Chase, RN
Senior Clinical Systems Analyst
Androscoggin Valley Hospital
59 Page Hill Road
Berlin, NH 03570
603-326-5669

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Do NOT send email to meditech...@MTUsers.com. This is a system email box that is NOT monitored by a human. If you need help or advice on how to use the meditech-l, email lo...@MTUsers.com or ju...@MTUsers.net. Both of these people help manage the meditech-l, so they are your best resource.

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[Green David, Lead Application Analyst]

Susana,

We are a UK site with 6.0 (but not live yet).

Our "typical" mnemonic is = Last name + 1st character, for example I am GREEND, and this was chosen so that it resembles the NT Logon name (whose format has since changed!). To avoid duplicates we add another character from the first name, for example GREEN, DUNCAN would be GREENDU.

For last names > 9 characters then the last name is truncated to 9 characters, for example BRAITHWAITE,ADAM would be BRAITHWAIA. To avoid duplicates we would reduce the last name to 8 (or less) characters and add another character(s) from the first name, for example BRAITHWAITE,ANNE would be BRAITHWAAN.

This format has worked for us (so far!) but I think most people here would have preferred more characters with which to work (so that we could make the names unique without truncation or even incorporated an abbreviation with the name to identify their role).

I would be interested to learn what other sites are using too!

Regards,

Dave

David Anthony Green
EPR Application Analyst

internal: 6694
external: 01709 426694

Rotherham Foundation Trust
West Wing, 1st Floor,
Woodside,
120, Moorgate Road,
ROTHERHAM
S60 2UA

Susana R. Iturbe, BSIT

Financial Application Analyst

Uvalde Memorial Hospital

1025 Garner Field Road

Uvalde, TX 78801

Phone: 830-278-6251, ext. 1169

Fax: 830-591-0023

Email: s.it...@umhtx.org

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[Charlene Troyer]

David, how do you handle when a user has a name change, do you create
new mnemonics? When we migrated to 6.0 we chose to use the employee #
to avoid this situation... Thanks.

Charlene Troyer
I.T. Application Specialist
970.384.7072
ctr...@vvh.org

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[Howard Chase]

We initially thought about changing mnemonics... but then we realized we
would have to fill in a conversion mnemonic for every user so we decided
not to change them. We had enough trouble with providers who were not
users with the same mnemonics as actual users.

So we are still using the first three letters of the last name and the
first and last letters of the first name.

Howard

Howard D.Chase, RN
Senior Clinical Systems Analyst
Androscoggin Valley Hospital
59 Page Hill Road
Berlin, NH 03570
603-326-5669

On 9/22/2011 8:38 AM, Susan Iturbe wrote:

[Green David, Lead Application Analyst]

Charlene

Yes, we create a new entry (and therefore mnemonic).

The use of an employee number (as long as it's less than 11 digits in length) is a good one but we have been so ingrained into searching on mnemonic that now it's hard to imagine not having the name in the mnemonic! (As some look-ups use "Display Name" and others use "Last Name, First Name" it's handy to be able to search on the mnemonic).

[Richard L. Craver]

Mary,

We are discussing changing our user IDs to employee numbers in 6.0. What do you do for users who are not employees and or doctors.

How did users of the NPR applications in 6.0, such as registration, take to the doctors no longer having named based mnemonics? Was there a lot of complaints about the extra click on the name button when doing a lookup for a doctor?

Thanks,

Rich

Richard Craver
Database Analyst/Report Writer
Rutherford Regional Health Systems
288 South Ridgecrest Avenue
Rutherfordton, NC 28139
828-286-5549

[Michele Banks]

Initally we used 8 chars First Name - 2 chars last name for users then for providers used first 8 chars of last name, 2 chars first name. With actve domain, we had to start using the first and last intial combined with employee number. This was really confsuing for users who would get mixed up between logging into Meditech and logging inot the computer. It seems much easier to use the employee number combined with user initials in Meditech.

-----Original Message-----
From: meditech-...@mtusers.com [mailto:meditech-...@mtusers.com] On Behalf Of Susan Iturbe
Sent: Thursday, September 22, 2011 7:38 AM
To: medit...@mtusers.com
Cc: Carolina Velaquez

Susana R. Iturbe, BSIT

Financial Application Analyst

Uvalde Memorial Hospital

1025 Garner Field Road

Uvalde, TX 78801

Phone: 830-278-6251, ext. 1169

Fax: 830-591-0023

Email: s.it...@umhtx.org

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Cook Children's Health Care System

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[Sheral Graham]

If you plan on using the PCI to EMR Link, user mnemonics must match between environments or be mapped, for those of you migrating from Magic to 6.0.Sheral Graham > From: Michel...@cookchildrens.org
> To: s.it...@umhtx.org; medit...@mtusers.com
> Date: Fri, 23 Sep 2011 22:19:39 -0500
> CC: c.vel...@umhtx.org
> Subject: Re: [MT-L] How are you setting up Meditech 6.0 USER mnemonics?