Formula One Accommodation

[Everardo Frost]

Thisrare accommodation refers to information that students, whose long term memory retrieval is impaired due to a disability, are permitted to bring and use during an exam/midterm/in-class test/quiz. These students have a documented medical condition or learning disability that results in a significant memory deficit. These students generally have great difficulty retrieving information from memory even though they have carefully studied and understood the material.

This accommodation appears on the student's Faculty Notification (letter of accommodation) as: Permission to use a memory aid as pre-approved by the instructor. 'Cue Sheet,' 'Formula Sheet,' or both will be specified on the student's letter.

*Note to Instructors: Formula sheets that are not provided in these ways will not be given to your students. For example if the student just shows up to an accommodated exam with CAL with a sheet that has not been signed by you, the student will not be allowed to use it.

A formula sheet is an aid that students use for tests in math, science, and trades courses. The purpose of a formula sheet is to help a student recall formulas so that they can solve test items independently. In order to create a formula sheet, a student is expected to recognize which equations/formulas are pertinent to the course materials and understand the proper use of this information.

A formula sheet does not contain anything other than formulas and equations pertinent to the material being tested. It does not contain examples of the formula or any definitions that describe the variables in the formulas/equations. The formula sheet can contain specific examples if allowed by the instructor. Use of a formula sheet should not compromise any essential course objective. Instructors can choose to remove any formula that is deemed to be an essential learning objective for the course.

The instructor may provide a formula sheet to everyone in the course as a UDL component or the student may create the formula sheet. Check with your instructor if your program of studies has formula sheets already created. Formulas can sometimes be found in your textbook, PowerPoints, or online modules.

Formula sheets created by students must be approved before the test or exam by the instructor. It is recommended to give the formula sheet to the instructor one week (5 working days) in advance of the exam date or at a mutually agreed upon time. Once any necessary changes are made, and the sheet is approved, it should be sent to the Mohawk College Testing Centre, along with the exam materials, by the instructor.

Note: With the move to online learning, formula sheets should be developed, scanned, and emailed to instructors/professors for approval or a picture of the formula sheet can be provided to the instructor/professor to review with a final, agreed upon copy of the formula sheet provided to the instructor/professor.

Have Questions? Need Assistance? Want to Book an Appointment?

We are here to help. Contact Accessible Learning Services by email at als [at] mohawkcollege.ca (als[at]mohawkcollege[dot]ca) or by phone at (905) 575-2122.

In very specialized cases when it is warranted and with well-documented medical justification, DRS can authorize the use of a formula bank/word bank for use during exams in order to assist this student with the recall of information.

The expectation is that the student will provide the Formula Bank/Word Bank to the instructor for approval at least 72 hours prior to the date of the exam and that the instructor sign-off on the Formula Bank/Word Bank indicating that the material approved does not fundamentally alter the requirements of the course by the student using this accommodation.

Please see the following instructions for the most common accommodations approved by the CAE. If instructions are not listed for a particular accommodation that you have questions about, please can contact the CAE for clarification.

Notetaking Support: For the notetaking accommodation, the professor does not need to do anything. This can include Sonocent Audio Notetaker, Otter, Livescribe Smartpen, Audio Record Lectures, Notetaking Express, and peer notetaking. Please select Notetaking Support from the CAE Accommodation page to learn more about the various notetaking support options and the notetaking guidelines.

Powerpoints or handouts provided at least one day before the class, when possible: The CAE and the student will discuss this with you if-needed based on lecture style. If this is needed but is not possible, please contact the CAE to discuss a reasonable alternative.

Breaks During Class: You do not need to do anything for this accommodation. There is no limit to how many breaks can be taken. The student is expected to come back to class after break. Student should still be in class for the majority of class time.

Disability Seating: This means that the student has a seating need. The student will first see if they are able to access their needed seat/desk. If not, the CAE will consult with facilities to provide the required seating accommodation.

The Israeli-Palestinian conflict has freshly reverberated on college campuses across America, igniting debates and discussions surrounding the fundamental principles of the First Amendment, particularly the rights of free speech and assembly.

At the University of North Georgia, we deeply value and uphold the cherished right of every American to freely express themselves. It is a hallmark of our history, our tradition, and permeates our culture. As a distinguished Senior Military College, with a legacy spanning over 150 years, we take great pride in our role of cultivating leaders who tirelessly defend these fundamental freedoms for all citizens. The legacy of our graduates in this regard is second to none.

As campus leaders, our primary responsibility is to cultivate an academic environment that ensures this exchange of ideas and the safety of our community. Across all five campuses, we are committed to fostering a welcoming atmosphere where individuals feel empowered to freely express themselves and engage in exploration and learning. However, it is essential that these rights are exercised in a manner that upholds our academic mission, preserves the safety of all, and is in accordance with our institutional policies, without unlawful behavior. This means breaking the law, harassment, intimidation, trespassing, violence, and other criminal acts will not be tolerated at the University of North Georgia.

A Word Bank can be an 8.5 x 11 sheet of paper on which students or instructors write words to help trigger the answer to an exam question. A Word Bank should not contain a synopsis of course material, but rather, it should include specific words. A Word Bank should include more words than what is needed on the examination. These cues or triggers enable the student to promptly recall information previously learned, thus allowing them to answer the question. Without an actual understanding of the material through previous study, a word bank will not be much use to the student.

Some students have documentation of a medical condition or learning disability that results in a significant memory deficit. These student generally have great difficulty retrieving information from memory even though they have carefully studied and understood the material. A Word Bank is intended to provide students with such memory deficits with an equal opportunity to demonstrate their understanding of course material. A Word Bank will not be suggested for a student unless we have disability-related documentation that strongly supports the need.

Memory aids, including Word Banks or Formula sheets, must be approved by the instructor before use. The student or the instructor can create the Word Bank (letter sized 8.5" x 11" page). If the student creates the page then they will connect with the instructor to have it approved. This should be completed by the agreed upon date, the suggested time is seven (7) days prior to exam.

The Word Bank should be submitted as an attachment to the examination for the Testing Center.

After the student completes the exam, the Testing Center staff will return the examination and the Word Bank to the instructor.

If the student does not know the course material, the formula sheet will not be beneficial. Many formulas can be provided on the formula sheet and it is not just limited to the formulas that are on the examination.

Formula sheet accommodations may be for students with documented disabilities characterized by significant deficits in rote memory, sequencing memory for formulae, working memory, and/or long-term memory.

If an instructor approves a formula sheet for an exam, the instructor must attach it with the exam or send it to the Testing Center. The formula sheet will be returned with the completed test or exam.

SAS will arrange for adapted furniture to be in the classroom, as needed, for students who require this accommodation. The instructor will communicate with the student to ensure that the classroom setup does not interfere with access.

Because accommodations are a legal right and not a privilege, they are not contingent on behavior, and cannot be withheld. Instructors address violations of the Student Code of Conduct by students with disabilities as they would address similar violations for other students.

Students with a variety of disabilities, including (but not limited to) blindness, seizure disorder, psychological disability, and autism spectrum disorder, may have a service dog. Please be aware that service dogs must be allowed in the classroom, and the ADA allows faculty and staff to ask only two questions:

The campsite registration is managed at the campsite, where the wristbands are handed out as well. You'll be able to access the campsite with wristbands only, where the logistics team will guide you to your designated lot.

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