Re: Officials Invoice

[Kyle Bondo]

CJ, Paul, Elizabeth, and Matt,

Please meet with Ryan before Wednesday and find out how we can resolve this.

The total officials costs are:

$260.26 -- Chief Referee

$186.68 -- Chief Judge

$140.00 -- Assistant Ref/Judge

--------------------------------

$586.94 -- Total

Covers 4 x Collegiate events and 2 x Open events that has to be paid on or before 2pm on Sunday, September 11th, 2016.

I will cover 1/2 of the officials amount of $293.47 -- Mason Cycling Club needs to cover $293.47

But if I cover the entire amount on race day, I need to know how I will be reimbursed.

I believe there are four ways to accomplish this:

1. Subtract up to $293.47 for any race day registration fees for collegiate riders.

2. Have GMU Recreation provide a check on Sunday in the amount of $293.47

3. Mason Cycling can have an alumni provide the amount of $293.47 to Reckoneer, and I will pay the full amount on Sunday.

4. Mason Cycling can have a sponsor provide the amount of $293.47 to Reckoneer, and I will pay the full amount on Sunday.

Cheers,

Kyle

On Mon, Sep 5, 2016 at 11:09 AM, Ryan Bradshaw <rbra...@gmu.edu> wrote:

CJ and company,

When are we having your pre-event meeting for this event?

There is no way we will have a check for them for this weekend. The club's officers should know how this process would work to get the officials paid or get someone reimbursed for it. If not, it's in their online training videos.

Ryan

> On Sep 4, 2016, at 9:25 PM, Kyle Bondo <leafb...@gmail.com> wrote:
>
> Hey Ryan,
>
> Janet Yencha, the lead USA Cycling Official for the Wolf Bouncer next weekend has forwarded me the invoice for both days of racing.
>
> They are asking to be paid after the race concludes on Sunday.
>
> Last year, we had the club try to pay for them, but the process took so long that the USA Cycling officials threatened not to participate in this years race.
>
> So to solve this problem, I want to pay for the officials this weekend, then have the club reimburse me for half as agreed.
>
> Should I submit an invoice to you to accomplish this? Or can the club have a check ready on Sunday, September 11th address to the USA Cycling officials?
>
> What is the process for this?
>
> Cheers,
> Kyle

> <USAC-Officials-Invoice - Wolf Bouncer2016.xlsm>