[Weekly Meeting] 2025-09-02

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Vice President of MAGLaboratory

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Sep 3, 2025, 2:41:11 AMSep 3
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Hello all,

Thank you for attending our weekly meeting.  The minutes are, as always, available at the following link and also posted below:  https://docs.google.com/document/d/1LN6uik-TLz3bLDAobY18ZJPJxY7V7X5-yyOVD6CvEY4 

2025-09-02 Meeting Minutes

Call to order: 20:40


Attendees

  • Brandon

  • Richard

  • Kevin Y. (Sam)

  • Kevin Y. (Perry)

  • Hong

Past Events

  • Open Project Night (18:30, Fri 2025-08-29)

    • Newer member showed up

  • Curator Hours

    • Day use showed up for welding

    • New member(s?)

      • One member to pay in cash

Upcoming Events

  • Open Project Night (18:30, Fri 2025-09-05)

    • Brandon is hosting

  • OC Maker Faire 2025 (09/13 - 09/14)

    • We are registered

      • They called us out on Instagram + bluesky

    • Logistics

      • 10 x 10 booth

      • Tables. 

      • https://dl.makerfaireoc.com/infodeck.pdf

      • Prusa XL

      • Banner

        • Kevin (Sam) to send banner file to Richard

      • Business card, flyers, marketing materials, etc

      • Portable Power

      • Cables (USB-C, Power)

      • Demo Projects

        • Can find some in the display cabinet

      • Chairs

    • Who (is going):

      • Kevin (Sam)

      • Brandon

      • Hong (one day, maybe)

      • Adam?

      • Kevin (Perry) (maybe) 

    • What (to give away):

      • 5 maglab website SS keychains

      • 5 coasters (use the cheaper cork)

      • 3d printing phon stands

  • Annual meeting (Sat, 2025-09-27 17:00)

    • Need at least 30 days of notice (bylaws 6.5)

      • (later half of August)

      • Poll scheduling to be sent out

    • Notice from G. Calendar + Discord + E-mail 

      • ~1/6th of the membership has responded

    • Entice people with food

      • BBQ going

        • Grill

        • Burgers

        • Get rid of excess charcoal

  • Regular Actual Social Hangouts (like a Movie Night)

    • Play Monopoly

    • Eat a salad

    • Play Twister

    • Play a movie (winter thing)

    • Play a TV series (Battlestar Galactica)

    • Board Game Night

  • Ontario Maker Event (2025-10-04 13:00 - 16:00)

    • When: get there 1h early, leave 1h late

    • What (are we presenting):  Line following robots

      • Also need a way to transport a semi-large whiteboard

        • 8’ x 4’

    • Asked for a video…  

    • Who (is going):

      • Brandon

      • Hong

      • Kevin

  • Open House Party (2025-09-13 18:00)

    • Cancelled due to OC makerfaire

Section Lead Updates

  • Brandon L. (CTO)

    • CR-10S 

      • Getting input shaping / broken for the moment

    • Forms

      • More membership forms to be printed

  • Hong (Treasurer)

    • No Updates Since Last meeting 

    • Rent increase is upcoming

Discussion Items

  • Marketing Kiosk

    • Kiosk in kitchen - by corkboard

    • “Takeable Item” for market (fidget toy, maglab logo with QR)

    • Tray of candy

    • Front Bay area on wall (the HAL wall)

    • Brochure, Flyers, Takeable Item, Donation Jar

    • BUSINESS CARDS!!!

    • Flyer

    • Pictures of past events, groups (lunar rover, repair cafe, etc), and projects

    • Toolbox style portable marketing kiosk

    • Tried to find one from offerup

  • Print Queueing 

    • Could implement remote printer monitoring.

    • Kevin to implement camera for the XL.

  • Harvest leather from couches. Richard will do a leather workshop if there is supplies.

  • Digital Microscope

    • To be put underneath microscope microscope

  • Formalize day use

    • Form for day use

    • Formalize <18

    • Signature form for <18

      • Need guardian signing on-site 

    • Requirements for day-use, day-use handoff policy

    • Responsibility in terms of space belong to the keyed member

  • Video 

    • B-roll for future maglab videos

    • Photos accepted too

  • Meeting thumbnail

    • Guy at desk should be using a tool too.

  • Ant issue

  • update the hackerspacewiki

    • One page left, a lot of new text on page

  • Cut down social media links on website

    • Yelp

    • Youtube (likely dead)

    • Facebook?

    • Twitter

    • Github last on list

    • Maybe move to the bottom

    • Pull request for links / removal from banner

  • BILLEE new member orientation

    • Batch of new members this year

    • Kevin (Sam) available for orientation Sunday 2025-09-07 10:00 .


Motion to end: Brandon, Richard

Meeting ended: 21:11 by Kevin (Sam)


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