7/9/2024 Meeting Minutes
Vice President of MAGPlace
2024-07-09 Meeting Minutes
Call to order: 8:45 PM by Richard L.
Attendees
Richard L.
Brandon L.
Hong
Open Project Night (6:30 PM, Fri July 5th)
Brandon hosted.
Brandon doesn’t remember anyone showing up on Friday, but someone came on Saturday
Open Project Night (6:30 PM, Fri July 12th)
Brandon is hosting (thank you!)
Open House Party (6:00 PM, Sat July 13th)
Richard is hosting
Kicad/PCB Milling/Flatcam Series (6:00 PM, Sat July 13th)
Proposed by Brandon
Single-layer copper with holes.
Just software or using the CNC as well?
Richard prefers interactive.
USB lantern sample board?
Successfully prototyped. It works.
Relatively easy design for a beginner to use (and ignore design rules checks).
Still need to iron out the details of the class.
Richard volunteers as the class guinea pig.
Split across two days: one for design, one for milling.
Will have reference designs in case you can’t make both.
Description
An introduction to design circuit boards with KiCAD. Wow, so boring.
Same time as the Open House Party: July 13 @ 6pm
Social media posting?
Brandon to check access to social media accounts (X, Instagram, and Meetup)
Only have access to X
Hong to post to Meetup
How to use the new CNC mill class?
We can advertise that we have a “user friendly” CNC…
Please express interest to Richard or Trent on Discord.
Bantam mill needs tooling caddy
Bantam mill has a home
Would like 2 weeks or a month of notice to advertise.
Combine with the mill or lathe class?
July 4th Party
Do something on the 13th during Open House Party
Model Painting (Sat July 20th - TBD)
Need description and posts to social media - Rosa?
Brandon L. (CTO & Curator)
Bicycle items have arrived: shift cables, brake cables, brake housing, and ferrules (we already have the tool to crimp the ferrules)
Accessed camera to check when the big clock fell last week
IO on HAL is getting deprecated; We’re going to update it
CR10 3D printer Z-axis was de-synced again for the 3rd or 4th time
Brandon proposing a kit that puts a belt between the 2 z-axis leadscrews (already bought)
At this time, z-axis was re-synced
Discord Botspam-Annnouncements
Should show CLOSED whenever it restarts
More CLOSED than OPEN is normal; more OPEN than CLOSED is not normal
GPS error is an real error
Hong (Treasurer)
Financial report
Sponsorship packet. (On hold because Richard is busy)
Expect a final draft to send out by the meeting of 11/21.
Richard has a final draft.
Now to find where to send these too.
Richard to CC Rosa on company list and outgoing emails.
Companies in consideration:
Monoprice
Hackaday / Supplyframe
Olympus Controls
Digikey?
Mcmaster Carr?
Send more suggestions…
Feedback is generally bad.
Cold calling is difficult.
Organizations with prior relationships are better.
Doesn’t have to be a big business.
Such a scrap materials from the woodworking neighbor?
Making event or class.
Combined fundraising/advertising.
Solicit sponsorships for an event/hackathon.
Donate materials or money.
Possibly a very big organized event.
Keep an eye out for events we can participate in.
Fundraising profit-sharing programs. (E.g. Krispy Kreme donuts or Pieology)
These tend to become us indirectly donating to ourselves.
Paid ads? - Michael
Talk to Rosa.
Example sponsor decks:
Richard promises to support the next MAGLab president if they choose to take this up
Let’s think of a big event for the first half of 2024 that we can use as a fundraising event.
An event that we would market more.
Big tabletop gaming event
Learnings from Active Streets.
We probably don’t want to have an event at MagLab. Instead be a part of a bigger event.
Sponsorship for supplies for such an event?
Are there other big events? Besides bike events?
Recommend attending one before starting our own.
Pasadena next event: June 29th, 2024
City of STEM event
Not a small event, but need more volunteers.
Have the sponsorship packet there?
Need a tabling kit
Banner, table, flyers, business cards.
34” x 22” ANSI D color printer available
Temp banner on tri-fold?
Neighbor print shop sponsorship (Promo Gallery)?
Poke Michael J. for actually good mandarin?
They do pad or screen printing, not banner printing?
More 4”x6” flyers
Sponsored flyer printing?
Rosa to provide design 5/31/2024.
Hype video?
Purpose
Giving back to the community.
Practice for fundraising, sponsorship, running events, making connections and pitching..
Not that the event itself is meant to make money.
E.g. asking a company to sponsor supplies for an event.
Attracting people outside of MagLab
Lower cost “day use”/”guest use”/”trial membership”
Not a full membership
no storage
no voting rights
no large dangerous tools.
1 day is not enough to check for trust and competence.
What is the sweet spot?
$20/day?
For reference, bicycle kitchen is $8/hr.
Pose questions to guests and visitors to events and open project nights.
Other questions
What days?
What hours?
Nobody really shows up for David’s curator hours 1pm-5pm.
What tools?
Concerns
Is this in line with what we want community/culture wise.
Abuse of tools & materials.
Type of people this attracts.
Previous bad experiences with transient use.
Require vouching by existing member?
Space isn’t always open.
Dedicated hours? Need volunteers.
At open project night?
Your $20 reserves an at least 4 hour appointment one of these days:
Friday: 10 AM to 10 PM (Brandon)
Saturday: 1 PM to 5-6 PM (David), 5-6 PM to 10 PM (Brandon)
Sunday: 4 PM to 9 PM (Brandon)
Monday & Wednesday: 1 PM to 8 PM (David).
At appointment time, they should give an idea of what they want to do during that time.
A way to get people in the door.
Will need a bylaws change.
Maybe not needed for experimental “fundraising days”.
Need a special meeting.
Should give a questions/comments period during the special meeting, then voting after that.
E-mail based special meetings will begin on June 1st.
Discussion period June 1st to June 16th with the details locked in at 11:59 PM on June 16th.
Voting period will be June 17th to June 30th.
Meeting will be held over e-mail. Proxy through an executive officer is possible if you don’t want to vote over email.
Market Research
$20/day seems reasonable from the people we have asked.
Additional benefits
“Project kits”?
For people who don’t already have a project in mind.
Edge-lit acrylic sign
Bylaws don’t restrict access to tools by non-members
Can add details about paying guest:
No voting rights
No need to mention access to tools
$20 for (1) 4-hour session
Require advance payment in cash or Paypal
Allow for unlimited trials
Tool deposit doesn’t stop malicious guest from abusing tools
Allow 24-hour cancellation notice with full refund
Allow up to (3) reschedules with 24-hour advance notice; After 3rd rescheduling, we keep the $20
Be up front with guest about this policy
Reserve the right to kick out the guest for violating our Code of Conduct and keep their $20
Policy draft (Richard to send to executive officers & board of directors)
No voting rights
No storage
No access to large equipment (blacklist)
Mill
Lathe
Welder (with competent supervision)
Shapeoko CNC Mill (with competent supervision)
Bantam CNC Mill (with competent supervision)
Little Machine Shop CNC Mill
Table saw (with competent supervision)
Create a whitelist of tools that are ok for day-use guests to use
Session duration up to the sponsoring keyed member (3 hours minimum)
Sponsoring member would vouch for them
$20 for day-use session
Reserve the right to kick out the guest for violating our Code of Conduct and keep their $20
Offer project kits
Laser etched name tag
Laser etched coasters
Laser cut/etched edge-lit acrylic sign (includes base)
Cal Poly Pomona Rover Team sponsorship request
The sponsored membership starts in June.
Need to talk to the team about which hours they need to have the space open to work on their project so we can arrange for keyed members to open the space for them.
5 people oriented on Tuesday.
Previous team members have graduated. Team lead will get back to us with which new team members or leads need to get oriented.
When they reach out again, need another person to give general and heavy machinery orientation.
Proposal to have a $60 3D printing class fee + general membership. Get a printer at the end of the class?
Not sure if we can do this.
Trying to get in touch with the principal of the school with the printers.
Farhan talking with the school first.
We can’t do this because we can’t write off this many high-priced items on our balance sheet. Might work if someone takes it personally, but needs to be on the books if associated with MagLab.
Also not doing this because no volunteers are willing to organize the class.
What are David H.’s ideas for the class?
After David gets back in May from vacation.
David will be gone on June 10th. Back for a week at a time about every other week, for about 6 months to a year.
Postponed indefinitely for now.
$60 class fee + get a printer at the end of the class
3D printers provided by David H.
Date and time TBD
EV Charger for member use with donation
Donation rate $0.50/kwh; donate what you think is fair.
Includes 4% additional for donating through PayPal
Brandon to post signs
Brandon and Brian have used it
Please write down your usage and donate some money!
Electric Vehicle Supply Equipment (EVSE) logging is working
Check out the fancy graphics Brandon made
Special Meeting
Proposed: Shall we add to the bottom of section 4.5 Membership Dues, Fees, and Assessments in the Bylaws the below?
E. Membership dues, and any associated fees and assessments, are specifically designated toward maintaining membership status in Good Standing. Any and all other deposits, donations or payments shall not grant membership status nor membership rights of any kind.
Votes (14/22 = Quorum?; 85.7% Yes = Passed)
Yes:
Hong Q.
Brian S.
Rosa C.
Ben C.
Trent W.
Brandon L.
Shah
Michael J.
David H.
Richard L.
Jing D.
No:
John C.
Kevin Y.
Need Secretary to certify and sign
MAGLab Volunteering Opportunity - Amada G.
Possibly better organizations to volunteer for (like Key Club)
Some ways to volunteer to help MAGLab remotely
Motion to end: Brandon, Hong
Meeting ended: 9:55 PM