2024-06-25 Meeting Minutes
Call to order: 8:38 PM by Richard L.
Attendees
Richard L.
Brandon L.
David H.
Hong
Open Project Night (6:30 PM, Fri June 21st)
Brandon hosted.
Very quiet.
Open Project Night (6:30 PM, Fri June 28th)
Brandon is hosting.
How to use the new CNC mill class?
We can advertise that we have a “user friendly” CNC…
Please express interest to Richard or Trent on Discord.
Bantam mill needs tooling caddy
Bantam mill has a home
Would like 2 weeks or a month of notice to advertise.
Combine with the mill or lathe class?
Kicad/PCB Milling/Flatcam Series (July event?)
Proposed by Brandon
Single-layer copper with holes.
Date TBD
Dry-run on Friday.
Happened
Just software or using the CNC as well?
Richard prefers interactive.
USB lantern sample board?
Successfully prototyped. It works.
Relatively easy design for a beginner to use (and ignore design rules checks).
Still need to iron out the details of the class.
Richard volunteers as the class guinea pig.
Split across two days: one for design, one for milling.
Will have reference designs in case you can’t make both.
Description
Any introduction to design circuit boards with KiCAD. Wow, so boring.
Same time as the Open House Party: July 13 @ 6pm
Social media posting?
Brandon to check access to social media accounts (X, Instagram, and Meetup)
July 4th Party?
Do something on the 13th during Open House Party
Brandon L. (CTO & Curator)
Big clock is mounted
24hr time (Sorry, not sorry)
EV charger is working
Please fill out your usage on the spreadsheet
David H. (Curator & Quartermaster)
No updates
There are still some bylaws amendment “I voted” gift cards to be distributed.
Brandon gets the gift card because the rest don’t want them
Sponsorship packet. (On hold because Richard is busy)
Expect a final draft to send out by the meeting of 11/21.
Richard has a final draft.
Now to find where to send these too.
Richard to CC Rosa on company list and outgoing emails.
Companies in consideration:
Monoprice
Hackaday / Supplyframe
Olympus Controls
Digikey?
Mcmaster Carr?
Send more suggestions…
Feedback is generally bad.
Cold calling is difficult.
Organizations with prior relationships are better.
Doesn’t have to be a big business.
Such a scrap materials from the woodworking neighbor?
Making event or class.
Combined fundraising/advertising.
Solicit sponsorships for an event/hackathon.
Donate materials or money.
Possibly a very big organized event.
Keep an eye out for events we can participate in.
Fundraising profit-sharing programs. (E.g. Krispy Kreme donuts or Pieology)
These tend to become us indirectly donating to ourselves.
Paid ads? - Michael
Talk to Rosa.
Example sponsor decks:
Let’s think of a big event for the first half of 2024 that we can use as a fundraising event.
An event that we would market more.
Big tabletop gaming event
Learnings from Active Streets.
We probably don’t want to have an event at MagLab. Instead be a part of a bigger event.
Sponsorship for supplies for such an event?
Are there other big events? Besides bike events?
Recommend attending one before starting our own.
Pasadena next event: June 29th, 2024
City of STEM event
Not a small event, but need more volunteers.
Have the sponsorship packet there?
Need a tabling kit
Banner, table, flyers, business cards.
34” x 22” ANSI D color printer available
Temp banner on tri-fold?
Neighbor print shop sponsorship (Promo Gallery)?
Poke Michael J. for actually good mandarin?
They do pad or screen printing, not banner printing?
More 4”x6” flyers
Sponsored flyer printing?
Rosa to provide design 5/31/2024.
Hype video?
Purpose
Giving back to the community.
Practice for fundraising, sponsorship, running events, making connections and pitching..
Not that the event itself is meant to make money.
E.g. asking a company to sponsor supplies for an event.
Attracting people outside of MagLab
Lower cost “day use”/”guest use”/”trial membership”
Not a full membership
no storage
no voting rights
no large dangerous tools.
1 day is not enough to check for trust and competence.
What is the sweet spot?
$20/day?
For reference, bicycle kitchen is $8/hr.
Pose questions to guests and visitors to events and open project nights.
Other questions
What days?
What hours?
Nobody really shows up for David’s curator hours 1pm-5pm.
What tools?
Concerns
Is this in line with what we want community/culture wise.
Abuse of tools & materials.
Type of people this attracts.
Previous bad experiences with transient use.
Require vouching by existing member?
Space isn’t always open.
Dedicated hours? Need volunteers.
At open project night?
Your $20 reserves an at least 4 hour appointment one of these days:
Friday: 10 AM to 10 PM (Brandon)
Saturday: 1 PM to 5-6 PM (David), 5-6 PM to 10 PM (Brandon)
Sunday: 4 PM to 9 PM (Brandon)
Monday & Wednesday: 1 PM to 8 PM (David).
At appointment time, they should give an idea of what they want to do during that time.
A way to get people in the door.
Will need a bylaws change.
Maybe not needed for experimental “fundraising days”.
Need a special meeting.
Should give a questions/comments period during the special meeting, then voting after that.
E-mail based special meetings will begin on June 1st.
Discussion period June 1st to June 16th with the details locked in at 11:59 PM on June 16th.
Voting period will be June 17th to June 30th.
Meeting will be held over e-mail. Proxy through an executive officer is possible if you don’t want to vote over email.
Market Research
$20/day seems reasonable from the people we have asked.
Additional benefits
“Project kits”?
For people who don’t already have a project in mind.
Edge-lit acrylic sign
Bylaws don’t restrict access to tools by non-members
Can add details about paying guest:
No voting rights
No need to mention access to tools
$20 for (1) 4-hour session
Require advance payment in cash or Paypal
Allow for unlimited trials
Tool deposit doesn’t stop malicious guest from abusing tools
Allow 24-hour cancellation notice with full refund
Allow up to (3) reschedules with 24-hour advance notice; After 3rd rescheduling, we keep the $20
Be up front with guest about this policy
Reserve the right to kick out the guest for violating our Code of Conduct and keep their $20
Voting is happening now. Please vote! (Also spread the word to other members!)
Cal Poly Pomona Rover Team sponsorship request
The sponsored membership starts in June.
Need to talk to the team about which hours they need to have the space open to work on their project so we can arrange for keyed members to open the space for them.
5 people oriented on Tuesday.
Previous team members have graduated. Team lead will get back to us with which new team members or leads need to get oriented.
When they reach out again, need another person to give general and heavy machinery orientation.
Proposal to have a $60 3D printing class fee + general membership. Get a printer at the end of the class?
Not sure if we can do this.
Trying to get in touch with the principal of the school with the printers.
Farhan talking with the school first.
We can’t do this because we can’t write off this many high-priced items on our balance sheet. Might work if someone takes it personally, but needs to be on the books if associated with MagLab.
Also not doing this because no volunteers are willing to organize the class.
What are David H.’s ideas for the class?
After David gets back in May from vacation.
David will be gone on June 10th. Back for a week at a time about every other week, for about 6 months to a year.
Postponed indefinitely for now.
$60 class fee + get a printer at the end of the class
3D printers provided by David H.
Date and time TBD
MagLab flag (July 4th deadline)
Flag was ordered; ETA early July
EV Charger for member use with donation
Donation rate $0.50/kwh; donate what you think is fair.
Includes 4% additional for donating through PayPal
Brandon to post signs
Brandon and Brian have used it
Please write down your usage and donate some money!
Electric Vehicle Supply Equipment (EVSE) logging is working
Check out the fancy graphics Brandon made
Motion to end: David, Brandon
Meeting ended: 9:11 PM