[Annual Meeting] 2025-09-27
President of MAGLab
2025-09-27 Annual Meeting Minutes
Call to order: 6:24 PM
Attendees
Members
Brandon L.
Proxy for Brian S.
Richard L.
Proxy for Gabriel
Ben C.
JJ
Adrian P.
Daniel
Hong
Kevin Yang
Kevin Yen
John C. (Remote)
Trent (Poll sheet)
Rosa
Discussion Items
Quorum check (56%, 11 needed)
14 present. Passes
Financial report
Pretty much stable, +/- 3 or 4.
Sources of donation and grants?
Haven’t been applying for grants.
Kevin S’s company has been matching.
Cash jar donations.
QR code and PayPal donations.
Day use membership.
Expenses
The majority is rent.
It’s about 90% of the expenses.
Utilities are all pretty minor.
Insurance is $900 every year
Other than that, it's pretty stable.
Electricity increased quite a bit.
Gas cost went through a little longer.
Most of this year is net negative, about $250 a month negative. About 2 keyed members or 5 general members.
Do we have enough to shut down?
We’re getting to the point where it’s getting tough to shut down based on Richard L’s previous estimates ($8000).
Cost to clear out the space and non-profit commitment to transfer assets to another charity.
Say tearing down MagLab costs $0, how much runway left.
Cash on hand $7500-ish. $9000 if we count the security deposit.
We’ve looked around for cheaper rent. U-makers moved but they’re partnering with someone for a deal. The rent is not that bad compared to other places. The cost to move is the same as the cost to shut down. Sponsorship is risky because we’d have to liquidate really fast if we lose the sponsorship.
Discussion about membership trend and money
Kevin Yen: Need to market. We have been doing it with OC Maker Faire.
Richard: Perks to each membership level. What if we make that a paid perk?
Hong: We need to figure out a structure for it?
Richard L.: Per month. Can borrow the month that you paid. Current policy for borrowing tools still apply (within reason).
Daniel: Rent storage space?
Hong: Don’t want to go too far and nickel and dime people. Can charge for workshops taught by someone you know. Not concerned about it to the point where we need to spend the entire meeting talking about money.
Richard: Provide incentive for people to donate. Finder’s fee.
John: Are there any non-? type events? Pomona has a city fair [...] Members are pretty close to tapped out.
Hong: Most events are free. Been to OC Maker Faire. Next one up is Ontario Library STEM event. Trying to get our name out a little more, but it hasn’t translated to more people. It should be a thing to broaden our net instead of tapping our users.
Brandon: Pomona City Fair sounds like a good idea.
John: Is there a farmer’s market that you can go to?
Hong: Farmer’s markets charge for stalls. Swap meet more our thing, but they also charge for stalls. Need membership attention.
Daniel has approached a few businesses.
Daniel: Went around the area and told people that we are here. I found MagLab on Google Maps, but didn’t come here because found it difficult, because of the website and the Discord.
Hong: Make us seem more friendly. Get more internet stuff like Youtube videos. Put out how-to videos on what we’re doing. We’ve been collecting B-roll footage.
Election for President
Nomination for Kevin Yang by Richard
Kevin Yang accepts
In favor:
Richard, Gabriel (proxy), Daniel, Hong, Kevin Yen, Adrian, Ben, Rosa, John, Brian (proxy), Brandon
Against:
Abstain:
Kevin Yang, JJ
Passes
Nomination for Brandon L by Kevin Yang.
Brandon L accepts
In favor:
JJ
Abstain:
None
Election for Vice-President
Nomination for Brandon Lu by Daniel Eddy
Brandon accepts
In favor: Daniel, Ben, JJ,
Nomination for Ben by Kevin Yang
Ben accepts.
In favor: Kevin Yen, Kevin Yang, Adrian, Richard, Brandon, Gabriel (proxy),Rosa, Brian (proxy)
Passes
Abstain: John, Hong
Election for Secretary
Richard nominates Brandon Lu
Brandon accepts
In favor: JJ, Richard, Gabriel (proxy), John, Rosa, Daniel, Hong
Abstain:
Kevin Yang nominates JJ
JJ accepts
In favor: Kevin Yang, Kevin Yen, Brandon, Adrian, Ben, Brian (proxy)
Abstain:
Kevin Yang nominates Adrian
Does not accept
Nomination for Treasurer
Nomination for Hong by Kevin Yang
Hong Accepts
In favor: Keving Yang, Kevin Yen, Brandon, Hong, Daniel, Adrian, Richard,John Rosa, Gabriel (proxy), Brian (proxy), JJ
Abstain: none
Passes
Nomination for Public Relations Duty Officer
Nomination for Kevin Yen by Kevin Yang
Kevin Yen accepts
In favor: Daniel, Kevin Yang, Brandon, Richard, Ben, JJ, Adrian, Hon, John, Brian (proxy), Gabriel (proxy), Rosa
Abstain: Kevin Yen
Passes
Nomination for Chief Technical Officer
Nomination for Brandon by Kevin Yang
Brandon accepts
In favor: Daniel, Kevin Yang, Hong, JJ, Adrian, Ben, Richard,John, Rosa, Gabriel (proxy), Kevin Yen
Abstain: Brian, Brian (proxy)
Passes
Quartermaster
Nomination for Adrian by Richard
Adrian accepts
In favor: Daniel, Kevin Yang, Hong, JJ,, Ben, Richard,John, Rosa, Gabriel (proxy), Brian (proxy), Brandon, Kevin Yen
Abstain: Adrian
Passes
Board of Directors
Current:
Ben C.
Brian S.
Hong
John C.
Rosa C.
Brandon L.
David Hefti
Kevin Yang
Last words: yay!
Motion to end: Richard motions, Daniel seconds
Meeting ended: 8:01 PM