5/21/2024 Meeting Minutes

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Vice President of MAGLaboratory

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May 22, 2024, 1:13:31 AMMay 22
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2024-05-21 Meeting Minutes

Call to order: 8:45 PM by Kevin Y.


Attendees

  • Brandon L.

  • Kevin Y.

  • Hong

  • Richard L.

Past Events

  • Open Project Night (6:30 PM, Fri May 10th)

    • Brandon hosted and shut up the host.

    • Pretty quiet.

Upcoming Events

  • Open Project Night (6:30 PM, Fri May 24th)

    • Brandon is hosting.

  • Tabletop RPG night? (4:00 PM to 6:00 PM, Sat May 25th)

    • A very brief introduction to tabletop RPGs that use minis such as 40K and Star Wars Legion, or RPGs in general.

    • We’re painting stuff, and minis, and Gundam models, and other expensive plastics.

    • May 25th/26th?

    • Rosa to whip up an ad to post to the social medias.

      • Rosa - Twitter, Facebook, Instagram, Meetup

      • Richard - Discord, Google Groups, Google Calendar.

    • Make a repeat event?

      • Next ones painting minis and gundams and more expensive plastics.

      • First event is just for assembly, not painting..

    • Needs event thread on Discord

    • Fast-drying primer in the food dehydrator?


  • Ovitt Family Community Library Maker Event (11:30 AM to 4:30 PM, Sat June 8th 2024)

    • Same day as the Open House Party.

    • Meet at MagLab 10am.

    • Interested

      • Brandon L.

      • Kevin Y.

      • Richard

      • Hong

    • What are booth size, event specifics?

      • When? Where? What is it about?

      • Target age group.

      • Can we get lots of table space and power?

    • Event Info

      • Targeting all ages.

      • Outdoor venue.

      • Electrical provided.

    • Things to bring

      • The line following robots

      • Batteries

      • Battery charger

      • The non-jank canopy

      • TBD some line and surface

      • Small folding table

      • Business cards and stickers

      • Banner with QR code

        • Links to google maps photos?

      • Thermal camera demo

      • Random display case items

    • Insurance possibly needed for services, activities, or demonstrations.

      • Line-following robot? Let the kids draw lines to follow with different colors.

        • Confirmed to not need insurance.

    • Line following robot kit, unless you have other suggestion like Aliexpress.

      • Big whiteboard instead of paper?

      • Kits bought, arriving upcoming week.

        • They are assembled.

        • Need to test them on some sort of surface that we can bring.

        • Can we bring the whiteboards from the conference room?

        • White paper?

          • Need to test on printer paper

        • Test on electronics or machining area whiteboards.

        • Test on paper easels (off white)

        • Test outdoors in broad daylight and with an EZ-up

        • Test movement.

    • Registration form filled out.


  • A “How to basically use the mill or lathe” class? (Soon)

    • Trent is busy… after Bantam Mill is done… after Wasteland Weekend… after readjustment to non-party life.

    • Richard available for super duper basically how to use the mill or lathe.

    • Please express interest to Richard or Trent on Discord.

      • Richard available for impromptu classes.

    • Make something as simple as a coin?

    • Complex as a d20?

    • Customizable totem (like from Inception)

    • BYO3Dmodel beforehand.

    • “👍” - Trent.

    • Trent almost done putting together. Time and date TBD.

    • Trent making documentation. It’ll happen eventually.

  • How to use the new CNC mill class?

    • We can advertise that we have a “user friendly” CNC…

    • Please express interest to Richard or Trent on Discord.

    • Bantam mill needs tooling caddy

    • Bantam mill has a home

    • Would like 2 weeks or a month of notice to advertise.

    • Combine with the mill or lathe class?

  • Kicad/PCB Milling/Flatcam Class (July event?)

    • Proposed by Brandon

    • Single-layer copper with holes.

    • Date TBD

    • Dry-run on Friday.

      • Happened

    • Just software or using the CNC as well?

      • Richard prefers interactive.

      • USB lantern sample board?

        • Successfully prototyped. It works.

        • Relatively easy design for a beginner to use (and ignore design rules checks).

        • Still need to iron out the details of the class.

        • Richard volunteers as the class guinea pig.

    • Split across two days: one for design, one for milling.

      • Will have reference designs in case you can’t make both.

Section Lead Updates

  • Brandon L. (CTO)

    • The IP address reassignment was successful.

    • The laser cutter is acting a little more strange. Follow the updated instructions for speeds and power level (set according to Power (mA), not Power (%)..

Discussion Items

  • There are still some bylaws amendment “I voted” gift cards to be distributed.

    • Kevin to contact remaining card giftees.

  • Sponsorship packet. (On hold because Richard is busy)

    • Expect a final draft to send out by the meeting of 11/21.

    • Richard has a final draft.

    • Now to find where to send these too.

    • Richard to CC Rosa on company list and outgoing emails.

    • Companies in consideration:

      • Monoprice

      • Hackaday /  Supplyframe

      • Olympus Controls

      • Digikey?

      • Mcmaster Carr?

      • Send more suggestions…

    • Feedback is generally bad.

      • Cold calling is difficult.

        • Organizations with prior relationships are better.

        • Doesn’t have to be a big business.

          • Such a scrap materials from the woodworking neighbor?

      • Making event or class.

        • Combined fundraising/advertising.

        • Solicit sponsorships for an event/hackathon.

        • Donate materials or money.

        • Possibly a very big organized event.

    • Keep an eye out for events we can participate in.

      • Fundraising profit-sharing programs. (E.g. Krispy Kreme donuts or Pieology)

        • These tend to become us indirectly donating to ourselves.

    • Paid ads? - Michael

      • Talk to Rosa.


  • Let’s think of a big event for the first half of 2024 that we can use as a fundraising event.

    • An event that we would market more.

      • Big tabletop gaming event

      • Learnings from Active Streets.

        • We probably don’t want to have an event at MagLab. Instead be a part of a bigger event.

        • Sponsorship for supplies for such an event?

        • Are there other big events? Besides bike events?

      • City of STEM event

        • Not a small event, but need more volunteers.

        • Have the sponsorship packet there?

      • Need a tabling kit

        • Banner, table, flyers, business cards.

          • 34” x 22” ANSI D color printer available

            • Temp banner on tri-fold?

            • Neighbor print shop sponsorship (Promo Gallery)?

              • Poke Michael J. for actually good mandarin?

          • More 4”x6” flyers

            • Sponsored flyer printing?

        • Hype video?

    • Purpose

      • Giving back to the community.

      • Practice for fundraising, sponsorship, running events, making connections and pitching..

        • Not that the event itself is meant to make money.

        • E.g. asking a company to sponsor supplies for an event.

      • Attracting people outside of MagLab

  • Lower cost “day use”/”guest use”/”trial membership”

    • Not a full membership

      • no storage

      • no voting rights

      • no large dangerous tools.

        • 1 day is not enough to check for trust and competence.

    • What is the sweet spot?

      • $20/day?

      • For reference, bicycle kitchen is $8/hr.

      • Pose questions to guests and visitors to events and open project nights.

        • Other questions

          • What days?

          • What hours?

            • Nobody really shows up for David’s curator hours 1pm-5pm.

          • What tools?

    • Concerns

      • Is this in line with what we want community/culture wise.

      • Abuse of tools & materials.

      • Type of people this attracts.

        • Previous bad experiences with transient use.

        • Require vouching by existing member?

      • Space isn’t always open.

        • Dedicated hours? Need volunteers.

        • At open project night?

        • Your $20 reserves an at least 4 hour appointment one of these days:

          • Friday: 10 AM to 10 PM (Brandon)

          • Saturday: 1 PM to 5-6 PM (David), 5-6 PM to 10 PM (Brandon)

          • Sunday: 4 PM to 9 PM (Brandon)

          • Monday & Wednesday: 1 PM to 8 PM (David).

          • At appointment time, they should give an idea of what they want to do during that time.

    • A way to get people in the door.

    • Will need a bylaws change.

      • Maybe not needed for experimental “fundraising days”.

      • Need a special meeting.

        • Should give a questions/comments period during the special meeting, then voting after that.

        • Pending board approval of call for special meeting.

    • Market Research

      • $20/day seems reasonable from the people we have asked.

    • Additional benefits

      • “Project kits”?

        • For people who don’t already have a project in mind.

        • Edge-lit acrylic sign

  • Cal Poly Pomona Rover Team sponsorship request

    • The sponsored membership starts in June.

    • Need to talk to the team about which hours they need to have the space open to work on their project so we can arrange for keyed members to open the space for them.

    • 5 people oriented on Tuesday.

      • Previous team members have graduated. Team lead will get back to us with which new team members or leads need to get oriented.

      • When they reach out again, need another person to give general and heavy machinery orientation.

  • Proposal to have a $60 3D printing class fee + general membership. Get a printer at the end of the class?

    • Not sure if we can do this.

    • Trying to get in touch with the principal of the school with the printers.

    • Farhan talking with the school first.

    • We can’t do this because we can’t write off this many high-priced items on our balance sheet. Might work if someone takes it personally, but needs to be on the books if associated with MagLab.

    • Also not doing this because no volunteers are willing to organize the class.

    • What are David H.’s ideas for the class?

    • After David gets back in May from vacation.

  • MagLab flag (July 4th deadline)

    • Richard’s workplace is creating a demo center where MagLab can have a flag.

    • Richard to make the flag.

      • What file format?

    • Okay with the flag design?

      • Richard is okay with it as is. Not final so Rosa can change if wanted.

    • Flag is on The List, but not high priority.

    • 3’ x 5’ flag vertically hanging.

    • Something visually popping (but not visually busy) is okay.

      • E.g. elephant on rainbow.

      • E.g. California flag.

      • QR minimum 1/3rd of the area to be scannable.

      • Logo, URL, motto, capability logos.

  • The old floor mats.

    • They shall be purged.


Motion to end: Richard L, Brandon L.

Meeting ended: 9:55 PM


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