Fwd: See you at the CARnival!

[Jim Donovan]

CARnival information.  

Hey all - just received info related to the CARnival Friday.  I hope to see you there, it does sound like fun.

The one attachment that provides more details is copied and pasted after the email I received.

Jim

Begin forwarded message:

From: Drew Arends <drew....@metroenergy.org>

Subject: See you at the CARnival!

Date: April 22, 2026 at 11:56:48 AM CDT

Happy Earth Day, everyone! Hope you're just as excited as we are for the Electric CARnival, scheduled for this Friday, April 24. We have nearly 800 people registered, so it's going to be an electric event, for sure! If you're receiving this email, we plan to see you before the event begins, which is at 4pm. Your individual arrival times, as well as all additional information, can be found in the Run of Show attached.  Here are some other reminders/tips: 

• We'll have snacks and refreshments for all volunteers.
• Please bring your own table and chairs, if you need them and if you are able to. If you've reached out to us and said you need tables/chairs, we've allotted some for you. If you haven't, please let us know. 
• If you are sticking around for the movies, feel free to grab a parking spot inside the venue. If you're not, please plan to park outside the venue. Cars will only be permitted inside the venue if they are parking for the movies, part of the EV showcase, or temporarily need to drop off materials. 
• Remember sunscreen!
• There is no required dress-code, but if you have something to represent your organization, or has the vibes of "Earth Day" or "CARnival," that'd be awesome. 

In addition to the Run of Show, please review the event map we've put together. Feel free to email, call or text me if you have any questions, comments, or concerns, from now until the event! 

Best regards, Drew 

Drew Arends Program Coordinator II & Co-Director of KC Regional Clean Cities and Communities

drew....@metroenergy.org

Metropolitan Energy Center 660-202-7141 direct

www.metroenergy.org

Transforming energy use in America’s Heartland since 1983.

Join our network of clean energy champions at metroenergy.org/join-in

ATTACHMENT INFO

KCK EV Ride & Drive

Basic Details

Date: Friday, April 24th, 4pm-8pm (CARnival); 8:30pm-on (Movie(s))
Location: Boulevard Drive-In (1051 Merriam Ln., Kansas City, KS 66103)
MEC event page link: https://metroenergy.org/event/electric-carnival/
Eventbrite registration link: https://www.eventbrite.com/e/electric-carnival-free-ev-celebration-back- to-the-future-double-feature-tickets-1985072388952?aff=oddtdtcreator

Registered attendees: Nearly 800 people Goals and Objectives

What do you want the audience to take away/learn from attending?

• Present EVs in a unique, fun way

• Introduce EVs to new audiences

• Bust EV myths & provide EV facts

• Boost MEC’s image within the community

  Event Description

  What do electric vehicles and Back to the Future have in common? Come to the Electric CARnival and see how the cars of the future are already here! Join Metropolitan Energy Center and Charge Across Town on Friday, April 24 at Boulevard Drive-In for a free, family- friendly celebration of all things electric vehicles!

  From 4–8 p.m., explore interactive booths, hands-on activities and fun games that bust common EV myths. Snap a photo with the iconic DeLorean from Back the Future and enter to win gift cards from local businesses. Ready to hit 88 miles per hour? Whether you’re EV-curious or already plugged in, check out the latest electric vehicles, talk with EV owners and experts, and see how driving electric can fit your lifestyle.

  After sunset, stick around for a free double feature under the stars: Back to the Future and Back to the Future Part II. Boulevard Drive-In’s concession stand will be open with snacks and dinner available for purchase.

  Bring your family, friends and curiosity. Come early for the CARnival, stay for the movies, and enjoy an evening of innovation, fun and nostalgia for the past and future.

  The first 150-200 attendees who complete the CARnival and the BINGO card associated will have the option to receive a $10 gift card to a local grocery store, coffee shop, or ice cream parlor; or, Starbucks gift cards or energy efficiency kits.

Target Audience

Who do you want to attend the event?

• Community members

• Families

• Local businesses and leaders

• Those who are new to EVs

  Speakers

• CARnival Announcements: Drew Arends

• Circus Emcee: Mary English

• Movie Introduction: Kelly

  Booths

  • Start/End

o Pre-survey + BINGO card hand-outs + Raffle o Post-survey + BINGO prizes

• CARnival
▪ Cup pong

▪ Knock down game ▪ Disc drop (plinko) ▪ Ring toss
▪ Duck pond

▪ Football toss ▪ Ballon darts ▪ Cornhole

• Tabling
o MEC table (Clean Cities info, etc.)
o KU Earth Med ) o ClimateActionKC
o MyRegionsWins!
o Circus Scorpius
o Evergy (SPONSOR)
o Good Energy Solutions
o Student Environment Council

Schedule

• 12pm: MEC Team arrives onsite to begin set up
o Assemble tents and tables, put up signs/cones/rope partitions, stage carnival games,

etc.

• 1pm: CARnival set-up ongoing/nearly complete

• 2pm: Circus Scorpius arrive onsite

(ALSO HOSTING GAME

(ALSO HOSTING GAME)

(AMBASSADORS)

(AMBASSADORS)

(AMBASSADORS)

(SPONSOR)

(ALSO HOSTING GAMES)

(AMBASSADORS)

o MEC team assists with set-up
• 3pm: Volunteers, tabling partners, dealerships, EVs arrive onsite

o MEC gives volunteers their task assignments, help vendors/partners set up, get music set-up

o All volunteers/MEC team in their places at 3:45pm to begin!
▪ Taylor: In the parking lot with the EVs as they are arriving to make sure they are

setting up in the proper spaces.
• 4pm-8pm: Event kickoff (see below for detailed breakdown)

o Welcome to the CARnival message!
o Every 30 minutes, raffle is announced and promoted in addition to promoting the

CARnival, vehicles, and circus performances (pick up at registration booth)
▪ Raffle announcement: “You can enter the raffle at the CARnival entrance, or,

look for volunteers walking around selling raffle tickets.” $5/ticket or $20/5 tickets. First come, first serve, and you can pick among these prizes:

• - free drink coupon for Aizen root remedy
- Free Henna session coupon from aizen root remedy - Free wine tasting for four at Cooper’s hawk
- Costco gift card $25
- 2 j crew gift cards, $50 each
- $15 made in kc gift card
- 2 gaels public house gift cards, unknown amount
- 2 pairs wireless earbuds
- Bass pro shops gift card $50

• ▪  4:00 – 4:30

  • “Ambient” Circus Scorpius performances begin

  • Opening Annoucement, highlight raffle

• ▪  4:30 – 5:00

  • “Ambient” Circus Scorpius performances begin

  • Raffle Drawing

• ▪  5:00 – 5:30

  • Circus Scorpius Show

  • Raffle Drawing

• ▪  5:30 – 6:00

  • Circus Scorpius Show

  • Raffle Drawing

• ▪  6:00 – 6:30

  • Circus Scorpius Show

  • Raffle Drawing

• ▪  6:30 – 7:00

  • Circus Scorpius Show

  • Raffle Drawing

• ▪  7:00 – 7:30

  • Circus Scorpius Show

  • Raffle Drawing

• ▪  7:30 – 8:00

  • Circus Scorpius Show

  • Raffle Drawing

▪ 8:00 – 8:30

• Final “Ambient” Circus Scorpius performances, as time allows

• Closing Annoucement

• Final Raffle Drawing + Any Remaining Prizes

• 8pm-8:30pm: MEC Team and volunteers help with teardown

• 8:30pm: Movie announcement

o Thank everyone for coming out, thank our partners/sponsors, quick blurb about MEC, introduce movie

Pre-Event Assignments

• Pre-Event Lead / Runner: Drew

• Pre-Event Co-Leads / Floaters: Layne and Adrien

• Boulevard Drive-In Point Person: Bree

• CARnival Set-Up Point Person: KT

• Partners Tabling Point Person: Djessicka

• EV Display Point Person: Taylor

• Manning Entrance/Parking: Kasi

  Event Assignments

• General
o Event Lead / Runner: Drew

o Photographer / Videographer: Layne • Parking Rotations

o Adrien, Bree, Magali, KU Earth Med ▪ 4pm – 5pm

• Adrien is at entrance ▪ 5pm – 6pm

• At 4:55, Bree walks to entrance to relieve Adrien

• Drew takes over for Bree in the interim ▪ 6pm – 7pm

• At 5:55, Magali walks to entrance to relieve Bree

• Drew takes over for Magali in the interim ▪ 7pm – 8pm

• At 6:55, Shelley walks to entrance to relieve Magali

• Drew takes over for Shelley in the interim

• CARnival
o Pre-Event Survey/Raffle/Counting Attendance: KT and Kasi
o Post-Event Survey: Bill (Backup person needed in case Bill can’t make it)
o MEC Table (with KCRC4 flyers): Djessicka
o Game Booths Leads: Bree, Adrien, Kelly, KU Earth Med (At least 1 person),

ClimateActionKC (1 person), SEC (2 people), Magali

o Games
▪ Cup pong: Magali

▪ Knock down game: KU Earth Med
▪ Disc drop (Plinko): ClimateActionKC ▪ Ring toss: Tabitha (SEC)
▪ Duck pond: Bree
▪ Football toss: Kelly
▪ Ballon darts: Adrien
▪ Cornhole: Anthony (SEC)

• Circus
o Emcee: Mary

• EV Display
o Lead: Taylor

▪ DeLorean: Jason Hubbard
▪ Aristocrat Motors Group: Kristopher Nielsen ▪ GM Fairfax: Craig Hover
▪ Rivian: Pete Schulte
▪ Eastside Innovation: Erik Murray (SPONSOR) ▪ Tesla: Ashley Barnhart
▪ Polestar: Jack Bresser
▪ McCarthy Group: Andy Wilkes
▪ Individuals

• Jim Donovan

• Jesse Rangel

• Larry Davis

  Materials CARnival Procurement.xlsx
  Who will be bringing what to the event on the day-of

• EVERYONE: Your own lawn chair, if needed

• Boulevard Drive-In: Two Mics, Water Hook-Ups

• Table-ers: Handouts, tablecloths (if they have them), chairs and tables

o We must confirm what they are bringing themselves/need us to provide prior to the event

• KT: 3 Tents/weights, tarp, bungees/rope to secure tarps, panels for changing tent, balloon dart stand, food for volunteers, water, snacks, drill, screws

• Drew: New MEC signs at PLP, Nametags, Handouts, flyers, newsletter signup, list of vehicles, additional signage and holders, raffle items, markers, recycling bins, recycling sign, tupperware for gift cards,

• Bree: tables, tarp, CMH handouts, EE kits, kiddie pool, extra folding chairs/tables if needed,

• Adrien: Streamers, double-sided tape dots (for balloon darts), emergency event kit, counter

  clickers, hot spots, tablets, carnival games from the office, rocks, Home Depot buckets, money pouche(s), recycling bags/garbage bags, paperweights

• Layne: Camera/something to take videos/pictures with, MEC’s i-pads (with all chargers, cords, cases), BINGO cards, raffle tickets