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Having a receipt scanner can make quick work of filing your expenses. Whether you're managing finances for your small business or filing taxes, you have to know where your money is being spent. Receipts from your purchases are likely to get lost in a sea of documents and miscellaneous papers. Physical documents can get damaged or destroyed.
Converting your printed receipts and documents into digital files can be the solution to these problems, and a receipt scanner is the perfect tool for the job. Some receipt scanners include online tools that allow you to consolidate your receipts and access them from anywhere.
If you need a way to manage expense reports and receipts for employees or contractors, you may need a receipt scanner that can be used on the go. This might come in the form of a stand-alone portable scanner or digital software.
Scanning receipts for expense reports is arguably one of the least enjoyable tasks for any professional. People usually want to complete this task as quickly as possible, and a lightning-fast receipt scanner can help with that. Some scanners can take a snapshot of your documents as quickly as 7.5 seconds flat. This comes in handy when you need to scan several receipts at once.
Finally, make sure your scanner supports your entire workflow after you scan your receipts. Will you be uploading them to cloud storage? Will you be emailing them to another individual? Your receipt scanner should be able to quickly export your scanned documents with ease.
The Epson Workforce ES-50 is a lightweight, portable scanner that allows you to scan receipts and other documents. It has auto-size detection to determine if you're scanning a small receipt or a full-size document and saves it accordingly.
The Epson ES-50 scans a single page in just 5.5 seconds and uploads it directly to the online storage account included with the software. This receipt scanner works for both Windows and Mac computers so you can use it in an office with different operating systems.
Scan Virtually Anything
Quickly scan stacks of various-sized paper receipts, invoices, business cards, even extra-long pages. And with Epson Single-Step Technology on the RapidReceipt 600W, you'll capture both sides of the document automatically.
Smartphone receipt scanner apps let you snap photos of receipts and send that information directly to the cloud. There are multiple benefits to leveraging this secure, convenient, and smart technology:
The receipt scanner Minute7 tracks both hours and expenses to help you manage your team efficiently. You or your employees can conveniently add expenses using the mobile app, and you never have to worry about your employees buying parts or supplies while on a job and forgetting to note the costs. Then, you can upload expenses and timesheets to QuickBooks with the tap of a button or export the raw data to a spreadsheet.
Avoid manually punching in your business expenses and spend time on more critical tasks with the AutoEntry app, which keeps office clutter at bay by storing your receipts and invoices. This app simplifies your data entry and keeps a digital record, so you can cut down on the volume of documents you keep.
To do this, you might find it easiest to collect daily expense receipts, customer invoices, and bills from merchants in a bin throughout the week, and then take a few minutes to enter the transactions before the weekend. Consider that you also need to schedule time to pay bills, follow up on customer invoices, and review your cash flow.
The QuickBooks receipt scanner uses optical character recognition (OCR) technology to automatically organize and sort your receipts. This technology can scan and record the amount, date, and location of your transactions, and then sort it into the proper expense category.
The lightweight and ultra-compact RapidReceipt RR-400W scanner saves 60% of desk space3 and can easily be put virtually anywhere at the office or at home to stay productive, even when space is limited. This high-performance, innovative solution offers the features needed to keep business moving, such as 2-sided scanning, wireless connectivity and scan to cloud capability.4 With single-step technology the RapidReceipt RR-400W captures both sides of a sheet of paper as fast as 30 ppm/60ipm5 in one pass and can easily accommodate stacks of receipts and documents of varying sizes with a robust 20-page Auto Document Feeder.
Unique to the RapidReceipt line of scanners, the RapidReceipt RR-400W includes receipt management software that automatically extracts and categorizes the data from receipts and invoices, which can then be exported to popular financial software like TurboTax, QuickBooks,6 no subscription needed. In addition, documents can be converted into searchable and editable PDFs with the inclusion of Kofax Power PDF for Windows and PDF Converter for Mac software to easily find information. Beyond financial documents and receipts, the RapidReceipt RR-400W includes NewSoft Presto! BizCard to easily scan business cards and manage contact information.
Receipt scanner apps are a convenient way to keep track of your expenses and save important documents digitally. These apps allow you to scan and store receipts, invoices and other important documents easily using your smartphone. Not only do they save you time and physical space, but they also provide easy organization and accessibility of your documents.
To find the best receipt scanner apps, we considered over 25 of the leading providers in the space and narrowed it down to 11, which we then evaluated across five key categories and 24 different metrics. Our ratings consider factors such as transparent pricing, key features, unique features and inclusions, ease of use compatibility with third-party integrations, access to customer support and ratings. All ratings are determined solely by our editorial team.
One of the main benefits of using Zoho Expense as a receipt scanner app is that it allows users to easily track and manage their expenses. The app can automatically extract information from scanned receipts and categorize them according to user-defined rules. This makes it easy to see where your money is going and create reports for tax purposes or reimbursement claims.
In addition to scanning and organizing receipts, Zoho Expense also allows users to create expense reports and submit them for approval. This can be especially useful for business owners and freelancers who need to keep track of their expenses for tax or reimbursement purposes. The app also integrates with other Zoho business tools, such as Zoho Books and Zoho Invoice, making it a convenient choice for businesses that already use these tools.
Veryfi is a receipt and invoice scanning app that uses artificial intelligence to extract data from scanned documents and categorize them for easy organization and expense tracking. It is a top choice for businesses because it offers a range of features to help manage financial records and expenses, including the ability to sync with accounting software, a secure vault for storing business documents and the ability to connect to various online services such as payroll and banking.
Expensify is the ultimate expense tracking app that simplifies and accelerates managing business expenses, making it effortless to stay organized and on budget. The app allows users to easily scan receipts and track mileage and offers a range of features to help automate the preaccounting process.
Expensify is best for businesses looking to streamline their preaccounting process with features, such as receipt scanning, mileage tracking, credit card import and integrations with accounting and other financial services.
Wave is an app that helps businesses meet legal record-keeping requirements and provide supporting documents in case of an audit. One of the key features of the app is the ability to store proof of deductible expenses by attaching an image of the receipt to the corresponding transaction details. This helps businesses keep all of their receipts organized and easily accessible in one place.
Users can then make any necessary edits, assign the receipt to an account or match it to an existing transaction within the app. This streamlines the process of organizing and tracking financial records, saving users time and effort.
The app also features optical character recognition (OCR) technology that converts printed text into searchable data. Alternatively, users can email receipts to a designated Shoeboxed address or use a Gmail plugin to import digital receipts to the app automatically. Shoeboxed provides a convenient way for businesses to track and organize their receipts in one place.
Neat also allows users to break down receipts line-by-line, categorize, split, add or edit line items for matched receipts, and store data with confidence using data identification technology and encryption.
Integrations are important in a receipt scanner app because they allow users to seamlessly connect the app to other financial management tools and systems, such as accounting software, bank accounts and payroll systems. These can reduce the time and effort required to manage financial data by automatically transferring information between different systems and eliminating the need for manual data entry.
The cost of receipt scanner apps can vary widely depending on the features and capabilities of the app, as well as the pricing model and subscription options offered. Some receipt scanner apps are free to use, with optional paid upgrades or premium features while others charge a subscription fee for access to all features. Prices for paid receipt scanner apps may range from a few dollars per month to several hundred dollars per year, depending on the app and the subscription plan selected.
To determine the best receipt scanner apps for small businesses, Forbes Advisor researched providers in the space and narrowed it down to the 11 top providers. We analyzed these across five primary categories for a total of 24 different metrics. The criteria were then weighted to favor features that matter most to small businesses. The best apps had the best overall scores based on our methodology.
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