Fw: 2026 Louisville Maker Faire - Getting Ready EMAIL

[Kevin Costello]

See forwarded details from Makerfaire organizers with parking and setup instructions. 

Invite everyone to plan if needed for getting their items setup on FRIDAY 5-7p. We can stage things in our shared/ appropriate indoor areas for final setup the morning of.

Transporting Large items:

PTool Drag Race -  the entire kits fits in Jim’s Truck, and he has a system but will need hands to bring things to and away from him. Also coming is a pair of speakers and tote of audio gear that fit in an open seat. 

Power Racing Karts - 

The LVL1 Trailer can fit 2, realistically only 1 kart.

We are bringing 2-3 from LVL1. 

Other trailers we’ve used may become available if multiple people can haul one. 

If help is needed to haul your projects we can plan a caravan both Friday and Saturday morning to get everyone there for all the fun! 

Kevin Costello, LVL1

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From: Louisville Maker Faire <makerf...@gmail.com>
Sent: Friday, October 9, 2026 1:52 PM
Subject: Fwd: 2026 Louisville Maker Faire - Getting Ready EMAIL

Only 8 days left until the Louisville Maker Faire 2026!

We’re excited for what you have to show!
Please review the information below as you prepare your exhibits for the show: (if you are receiving this email, you have been accepted – Please contact Meg.d...@geappliances.com with any questions or concerns.

“NEW” Maker Faire Location

This year Maker Faire will be at UofL’s Engineering Student Success and Research Building (ESSRB)

Address: 201 Engineering Drive, Louisville KY 40208

Getting There and Pre-Faire Setup -
Due to the high number of Makers participating in this year’s show, setup times will be staggered:

• Indoor/Outdoor exhibits may set up either on Friday October 16 between 5-7pm EDT, or Saturday October 17 between 8-10am EDT. 
• Outdoor makers with LARGE equipment, can set up on Friday October 16 between 5-7pm EDT; however, please do not leave any easily accessible items or powered equipment in case of rain.
• If you are able, we recommend both outside and inside makers to stop by on Friday night from 5-7pm to get familiar with the new location and confirm where your booth is.
• The Faire opens to visitors Saturday October 17 at 10am EDT.
• Where to park – A parking area has been reserved for Makers and volunteers, in Parking Area C (Blue) as marked on the attached map .  If this lot fills up, see the map for the overflow parking lots.

Check-in
The check-in station will be at the Info/Volunteer & Maker Check in, located outside at the NW and SE corners of the ESSR Bldg..  Please check in before settling into your booth/area
We ask that at least one person from each exhibit check in with our event staff as you enter the venue.
If your exhibit has more than one participant, they are welcome to check in but are not required to do so.

Contacts for Questions / Concerns During the Event
Maker Faire volunteers (who will be wearing Maker Faire T-shirts) will be circulating during the event to answer questions.
There will be two first-aid stations outdoors (one at the NW corner of the building, the other at the SE corner). 
Uniformed security personnel will be on-site during the event.
The University of Louisville Police Department (502-852-6111) may be contacted in the event of an emergency.

Breaks

If you would like to take a short break during the event and do not have another person staffing your booth, please request assistance from Maker Faire volunteers who will be circulating during the event. They can temporarily staff your booth.
If you’re unable to find a circulating volunteer, you may call for assistance to the volunteer coordinator 502-759-5282.
A Maker break area will be provided indoors, see map. 

Food
Food trucks will be available for you to purchase a bite to eat during the event

Teardown and Cleanup

Maker Faire ends at 5pm.

We request that Makers clean up their areas. We will have volunteers available 4 to 6pm to help Makers with cleanup and moving if needed.

 Thank you so much for your participation in Louisville Maker Faire 2026!

• Your Louisville Maker Faire Team