Mahalo, Sonja!
Submitted by: Austin Martin
Motion to Establish an Ad Hoc Committee on Records Reconciliation and Policy Manual Compilation
Whereas the LNC's published Policy Manual is out of date, omitting the 2025 Ethics Policy and Code of Conduct (including the Whistleblower Protection provision at §1.07.4(D)) and other adopted amendments. The status of recent minutes is also unclear. Accurate records support sound decisions and basic organizational integrity.
Resolved, the LNC establishes an Ad Hoc Committee on Records Reconciliation and Policy Manual Compilation, of five members appointed by its Committee Chair, reporting to the LNC by September 15th, 2026, to:
Compile the Policy Manual: Identify every amendment adopted since the last published version, locate each adopting record, and confirm the published text matches what was adopted.
Summarize minutes status: For each LNC and Executive Committee meeting since April 2025, note the meeting date, the date draft minutes were distributed, current status (draft or official), and any associated mail-ballot results per §1.02(5). Attach source records for each entry; where records differ, present each rather than choosing between them.
Suggest clarifications: Note any provision that is unclear, outdated, or inconsistently applied, and propose language the Committee finds helpful, such as how minutes may be approved between in-person meetings, when the between-meetings approval process applies, why minute approvals were interrupted, the proper approach when a member is allowed to consider minutes for a meeting they did not attend, and the handling of noticed items not reached before adjournment.
The Committee shall have reasonable access to relevant records (draft and official minutes, distribution records, mail-ballot records, and the Secretary's reports), and shall note any item it cannot confirm so its summary is complete.
I move to amend the current LNC Operating Budget by increasing the Administrative – LNC Meetings budget from $0 to $8000 for the remainder of the fiscal year. This amendment enables the LNC to fulfill its obligations to hold regular meetings as required by the LNC Policy Manual Section 1.02 and LP Bylaws Article 7.
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Mahalo, Sonja!
Submitted by: Austin Martin
Motion to Establish an Ad Hoc Committee on Records Reconciliation and Policy Manual Compilation
Whereas the LNC's published Policy Manual is out of date, omitting the 2025 Ethics Policy and Code of Conduct (including the Whistleblower Protection provision at §1.07.4(D)) and other adopted amendments. The status of recent minutes is also unclear. Accurate records support sound decisions and basic organizational integrity.
Resolved, the LNC establishes an Ad Hoc Committee on Records Reconciliation and Policy Manual Compilation, of five members appointed by its Committee Chair, reporting to the LNC by September 15th, 2026, to:
Compile the Policy Manual: Identify every amendment adopted since the last published version, locate each adopting record, and confirm the published text matches what was adopted.
Summarize minutes status: For each LNC and Executive Committee meeting since April 2025, note the meeting date, the date draft minutes were distributed, current status (draft or official), and any associated mail-ballot results per §1.02(5). Attach source records for each entry; where records differ, present each rather than choosing between them.
Suggest clarifications: Note any provision that is unclear, outdated, or inconsistently applied, and propose language the Committee finds helpful, such as how minutes may be approved between in-person meetings, when the between-meetings approval process applies, why minute approvals were interrupted, the proper approach when a member is allowed to consider minutes for a meeting they did not attend, and the handling of noticed items not reached before adjournment.
The Committee shall have reasonable access to relevant records (draft and official minutes, distribution records, mail-ballot records, and the Secretary's reports), and shall note any item it cannot confirm so its summary is complete.