Notes from the first few minutes of today's meeting

[Herb Jellinek]

Here are Fathom's notes from the first few minutes of the meeting prior to Larry's arrival and Bill's departure.

            Herb

-------- Forwarded Message --------

Subject:	Recap for "Impromptu Google Meet Meeting"
Date:	Wed, 22 Apr 2026 17:15:10 +0000

Meeting Purpose Quick sync on search progress and Xerox report logistics. Key Takeaways - Search Integration Blocked: Bill is debugging the Hugo → Vertex AI search integration; progress is blocked pending service account permissions from Herb. - Xerox Reports to Herb: Bill will mail the Xerox technical reports directly to Herb, who will manage them. - SPN Winding Down: The Software Preservation Network (SPN) is shutting down in one year, a key announcement for the group. - Meeting Link Confusion: A Google-generated security email caused confusion over the meeting link, which Herb clarified. Topics Search Integration Status - Bill is integrating Hugo search with Google's Vertex AI engine. - Current Status: Debugging the connection between the two systems. - Blocker: Lacks permissions to grant the necessary roles to the service account he can create. - Resolution: Herb will grant the required permissions once Bill defines them. Xerox Technical Reports - Decision: Bill will mail the reports directly to Herb to handle. - Logistics: - Bill will use media mail for low cost. - Herb offered two options for Bill: 1. Donate reports to Interlisp.org for a tax deduction. 2. Receive reimbursement for shipping costs. Meeting Logistics - Problem: A Google-generated security email created confusion over the meeting link. - Cause: The email, sent near meeting time, announced a new link for security purposes. - Impact: Some participants were removed from the calendar invite or missed the notification. Software Preservation Network (SPN) Announcement - Paolo announced that the Software Preservation Network (SPN) is shutting down. - Timeline: The organization will wind down all activities over the next year. Next Steps - Bill: - Define and send required service account permissions to Herb. - Mail Xerox technical reports to Herb via media mail. - Herb: - Grant specified service account permissions for the search integration. - Manage the Xerox technical reports upon receipt.

Impromptu Google Meet Meeting April 22, 2026  •  7 mins  •  View Meeting or Ask Fathom Action Items ✨ Consolidate search setup notes/scripts; send Vertex AI service-account permissions to Herb Bill Stumbo Send Herb mailing address; then mail Xerox TRs via media mail Bill Stumbo Meeting Summary ✨ Enhanced Template Customize   •  Change Template Meeting Purpose Quick sync on search progress and Xerox report logistics. Key Takeaways Search Integration Blocked: Bill is debugging the Hugo → Vertex AI search integration; progress is blocked pending service account permissions from Herb. Xerox Reports to Herb: Bill will mail the Xerox technical reports directly to Herb, who will manage them. SPN Winding Down: The Software Preservation Network (SPN) is shutting down in one year, a key announcement for the group. Meeting Link Confusion: A Google-generated security email caused confusion over the meeting link, which Herb clarified. Topics Search Integration Status Bill is integrating Hugo search with Google's Vertex AI engine. Current Status: Debugging the connection between the two systems. Blocker: Lacks permissions to grant the necessary roles to the service account he can create. Resolution: Herb will grant the required permissions once Bill defines them. Xerox Technical Reports Decision: Bill will mail the reports directly to Herb to handle. Logistics: Bill will use media mail for low cost. Herb offered two options for Bill: Donate reports to Interlisp.org for a tax deduction. Receive reimbursement for shipping costs. Meeting Logistics Problem: A Google-generated security email created confusion over the meeting link. Cause: The email, sent near meeting time, announced a new link for security purposes. Impact: Some participants were removed from the calendar invite or missed the notification. Software Preservation Network (SPN) Announcement Paolo announced that the Software Preservation Network (SPN) is shutting down. Timeline: The organization will wind down all activities over the next year. Next Steps Bill: Define and send required service account permissions to Herb. Mail Xerox technical reports to Herb via media mail. Herb: Grant specified service account permissions for the search integration. Manage the Xerox technical reports upon receipt. View Meeting → © Fathom 2026. All Rights Reserved. Unsubscribe