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All KFS e-docs are based on predefined rules and automated workflow. All KFS users can view most transaction documents, except for sensitive or confidential information like salaries. Maintenance e-docs are administered centrally and do not route for approval.
KFS allows an FP e-doc initiator to recall an e-doc to their action list if the e-doc has not been acted upon by an approver. The recall action is available to the e-doc initiator at the bottom of eligible e-docs (see image below).
Certain institutional e-docs generated by central administrative offices are considered critical and need to be approved within the month they are created or by a specific date. Central administrative offices also process correcting entries that may be blanket approved. To facilitate timely approvals of these documents, Accounting, Sponsored Financial Services, and the Budget Office will be blanket approving these e-docs. A blanket approval means that the fiscal officer and/or a designee will receive an "FYI" instead of an approval.
Note: It is best practice to complete all entries possible before June 30, and complete any accrual transactions on or before the Auxiliary Voucher (AV) Deadline of July 6. If you must create these e-docs after the AV deadline, it is best practice to create any required manual reversal at the same time.
After the department has initiated an "add a new person" e-doc for either a non-immigrant or permanent resident employee (either paid or unpaid), the e-doc will route to OIA. OIA does an evaluation of current immigration status and adds relevant visa permit and citizenship data.
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