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LGAM Knowledge Base - new forum posts

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Oct 25, 2009, 8:18:54 PM10/25/09
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LGAM - new forum posts


Re: Open Collaborative Design

Posted: 25 Oct 2009 04:10 PM PDT

I have been thinking about this a bit more, and I think what is needed to encourage Open Collaborative Design is an "Australian Open Design Library". I envision the library being a site where designers from all levels of government could publish designs under an open licence like the GNU General Public License or the Creative Commons ShareAlike Licence, so that they can be used by and improved other government departments and the Australian populace in general.


Forum category: General / News
Forum thread: Open Collaborative Design
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LGAM Knowledge Base - new forum posts

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Oct 26, 2009, 8:31:46 PM10/26/09
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Re: Front Page Makeover

Posted: 26 Oct 2009 04:45 PM PDT

Apparently having the membership graph on the front page, slows the front page loading for some users, so unfortunately I have had to delete it. I will put it back when the NBN us in place!!!


Forum category: General / News
Forum thread: Front Page Makeover

Re: User Map

Posted: 26 Oct 2009 04:33 PM PDT

Thanks for the feed back Darron. It is a bit of shame because I think the map & graph makes the front page look good, but if it making it difficult for people to load the page I guess I'd better delete the images. Thanks for the tip.
Wayne.


Forum category: General / News
Forum thread: User Map

Re: User Map

Posted: 26 Oct 2009 02:38 PM PDT

Wayne
Map with contributors a great idea, but I now feel we have overdone the Home page.
I could not retrieve the "Graph of members joining LGAM" - not sure what the problem is.
But the Home page with a graph and contributor map provides too much information for the "Home" page.
Home page needs to be a simple guide to everything on the site?
If too much real estate is taken up with maps and graphs, it slows down access to the important bits!
Just a thought.
Darron


Forum category: General / News
Forum thread: User Map

Front Page Makeover

Posted: 26 Oct 2009 01:08 PM PDT

The front page of the site has been changed a bit to make it look a bit more colourful & interesting. If you have any suggestions about how to improve it further, please let us know by commenting on this post.


Forum category: General / News
Forum thread: Front Page Makeover

Re: Open Collaborative Design

Posted: 25 Oct 2009 07:11 PM PDT

Hi Darron,

I agree, I just want to get the discussion started more than anything. As you say it would be a huge project.
I will add any links I can find to the page, but I wasn't envisaging the page becoming the library.


Forum category: General / News
Forum thread: Open Collaborative Design

Re: Open Collaborative Design

Posted: 25 Oct 2009 05:41 PM PDT

Wayne
I think this is a good idea, but I think you are "biting off more than we (as a group) can chew".
This is a HUGE topic and a very important consideration.
I do not think you are doing it justice, slotting it as a page in the current LGAM site.
This topic requires all aspects of a Wiki to be adhered to and contributed to, as well as all the mediation and "policing" efforts this would require.
This topic would warrant its own site with the appropriate management in place (with the time and experience) to manage all aspects of this important issue. We have seen how hard it is to get contributions to a simple discussion group.
How do we get people to take the time to contribute to a concept like this.
It is TOO BIG a topic to be addressed part-time.
My thoughts. DP


Forum category: General / News
Forum thread: Open Collaborative Design

LGAM Knowledge Base - new forum posts

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Oct 27, 2009, 8:40:58 PM10/27/09
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Re: On-line services delivery

Posted: 27 Oct 2009 04:17 PM PDT

About 30% of the local councils that participated in our study so far reported that they do not process rates transactions via internet. Key issues here appear to be inadequate functionality of the existing IT systems and difficulties with integration of e-solutions with core back-end systems.

Does anyone have an example of an efficient deployment / integration of e-solutions for rates payments?

Thanks,
Leila
Technology Indicators


Forum category: General / General
Forum thread: On-line services delivery

Re: On-line services delivery

Posted: 27 Oct 2009 03:44 PM PDT

Hi, Everyone,

One of the aspects of on-line service delivery / Local E-Government we are looking into is utilization of interactive / Web2.0 concepts and tools.

Preliminary results of our study show that although many local councils feel that they would benefit from the adoption of blogs/discussion forums and knowledge sharing (wikis, SlideShare, etc), one of the key issues is to find the right staff to make use of these tools (our study captures management perspectives on this topic). The issue appears to be not only about availability of the staff to engage in knowledge sharing and/or e-consultations with customers, but also lack of skills – eg ability to moderate discussion forums and process unstructured data.

Although there are other issues with the adoption of Web 2.0 concepts, including lack of demand for this in the areas with low internet penetration /poor internet performance, it looks like addressing the staffing/skills issues may be critical for determining the future of Web2.0 in LG.

What do you think? Does anyone have an example of or strategies for upskilling people to make use of the tools like Twitter, wikis and discussion forums?

Leila
Technology Indicators


Forum category: General / General
Forum thread: On-line services delivery

On-line services delivery

Posted: 26 Oct 2009 08:32 PM PDT

Hi, Everyone,

We are conducting a study into on-line services delivery (covering Australian and New Zealand local councils), and I would like to share some preliminary findings with you and seek your views/ comments.

One of the areas I am looking into is financial benefits - the revenue attributed to the services delivered on-line appears to be around 3% of the total council revenue (this is an average across local councils). It looks a bit low. About 30% of the councils that participated in our survey so far reported that more than 10% of their rates transactions are executed on-line, but I can not see this being reflected in the revenue.

Any views?

Thanks,

Leila
Research Director
Technology Indicators


Forum category: General / General
Forum thread: On-line services delivery

LGAM Knowledge Base - new forum posts

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Oct 28, 2009, 8:22:00 PM10/28/09
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An Asset Valuation Manual for Queensland Local Governments

Posted: 28 Oct 2009 04:32 PM PDT

Hi Wayne,

Do you have link for this? Or when can I find/order hard copy for the same?


Forum category: Hidden / Per page discussions
Forum thread: Suggestions

Re: On-line services delivery

Posted: 28 Oct 2009 03:52 PM PDT

Our survey (LG on-line services delivery) will be open for another 2 weeks (while I am processing the results). The demand for e-services and pressures for their efficient delivery are growing. This study aims to provide local councils with comparative data that would enable them to validate and calibrate their e-strategies and practices.

Similar studies have been done overseas - for example, in the UK, local councils' websites are ranked annually. On the national level, UN ranks e-government capabilities of about 200 nations every 2 years.

If you like to share your perspective, and, in return, leverage a collective experience of our peers, please contact me via my e-mail. This survey is open to Australian and New Zealand local councils, and all participating councils will receive a complimentary copy of a report based on the survey results.

The first part of this study captures business perspectives and looks into e-strategies from the point of view of 4 key business objectives – Public Service, Business/Economic Development, Financial Sustainability/ Efficient Operation and Community Engagement. A questionnaire designed for Corporate Services and Comms Managers takes about 15 min to complete.

The second part of the study enables benchmarking of e-capabilities using 18 parameters grouped around 3 key functions of LG websites – Inform, Transact and Engage. A questionnaire designed for IT Managers takes 10-15 min.

Thanks,

ua.moc.srotacidni-hcet|avosabba_aliel#alieL


Forum category: General / General
Forum thread: On-line services delivery

Re: On-line services delivery

Posted: 28 Oct 2009 03:15 PM PDT

Hi, Darron

Thank you for your comments. In order to assess financial benefits local councils realise via their on-line service delivery channel we asked local councils to estimate

a) total $$ from on-line public services (rates, registrations, applications, any other services councils may have )
b) total $$ from business services (rates, registrations, applications, tenders and any other services)
c) total cost savings.

3% (of the total council revenue) reflects an average for the total revenue derived from on-line services. I am also looking into non-financial benefits. Better understanding of the on-line revenue may assist councils with planning / prioritization of their e-initiatives.

Thanks,
Leila


Forum category: General / General
Forum thread: On-line services delivery

Re: On-line services delivery

Posted: 27 Oct 2009 11:08 PM PDT

Leila
What I have found after setting up an internal WSC Wiki for discussing Community Engagement (within the Council at this stage) is that even after limited, focussed marketing of the site (to managers and competent staff with the requisite IT skills), the uptake has been minimal.
The main problem is that all staff here have so many reporting obligations and so many different software tools that are mandated for this reporting, that there is very little bandwidth (and particularly no incentive) to repeat information or try a new ("non mandated") mechanism.
Some of us who take the time to understand the power of new technology and the benefits of using it, need to work with others to get them involved. However this will be a slow process. Another suggestion (from US based wiki - that I am a member of) is that mandating the use of new technology is the only way to get it moving. This might be the "heavy handed" approach needed here?
DP


Forum category: General / General
Forum thread: On-line services delivery

Re: On-line services delivery

Posted: 27 Oct 2009 10:56 PM PDT

Leila
While I am on your survey, I checked with our Council (Wingecarribee Shire - NSW - Regional/Rural council) and only 3% of payments come into Council via internet payments. This is 3% of the rate payers pay their rates via internet (not a percentage of our total revenues). Hope this makes sense.
DP


Forum category: General / General
Forum thread: On-line services delivery

Re: On-line services delivery

Posted: 27 Oct 2009 10:23 PM PDT

Leila
The confusion over your results may be the different interpretation of what you are asking.
When I initially read "the revenue attributed to the services delivered on-line", I did not think of receiving rates via the internet.
The internet is only an enabling technology here. An on line service did not deliver the revenue. I think this is stretching the scope.
I think of delivering documents and plans over the internet that are paid for after this "electronic" transaction.
Take out the rates payments (on-line) and certainly our Council would do very little.
There is also electronic application for government grants - again this is the mechanism not the revenue generator!
Again I think you need to make sure you are asking the same questions and providing the same background information in a survey. Just a thought.


Forum category: General / General
Forum thread: On-line services delivery

Re: Impairment

Posted: 27 Oct 2009 07:50 PM PDT

Hi Chantell,

This won't help very much, but Wikipedia defines impairment as a downward revaluation of fixed assets.
I have created a page on the topic, and hopefully someone with more accounting knowledge than me, will add some more useful information to the page in due course.


Forum category: Financial Services / Financial Services
Forum thread: Impairment

Impairment

Posted: 27 Oct 2009 07:36 PM PDT

Hi everyone,

I was just wondering how everyone else defines the term impairment, and how other Councils assess the impairment of Intangibles with indefinite life, eg Water Rights?

Thanks,
Chantell


Forum category: Financial Services / Financial Services
Forum thread: Impairment

Re: On-line services delivery

Posted: 27 Oct 2009 05:56 PM PDT

Hi Leila,

It is an interesting question. In my experience it is not staffing/skills issues that limit the uptake of Web 2.0 concepts. I think the main battle is to make staff see that web2.0 can make their (work) life easier. I think someone who is properly motivated to contribute to a wiki (for example) could probably learn to use one with reasonable proficiency in less than a day.

Having said that, I am more than happy to be proved wrong, so if there is anyone out there that would like to contribute to this wiki, but feels that they haven't the skills to do so, please let me know.


Forum category: General / General
Forum thread: On-line services delivery

LGAM Knowledge Base - new forum posts

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Oct 29, 2009, 9:46:38 PM10/29/09
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Watching Pages & RSS Feeds

Posted: 29 Oct 2009 06:20 PM PDT

Wikidot provides two main ways of keeping up to date with what's going on with the site with out having to visit.

  1. Watching Pages
  2. RSS Feeds

Watching pages is the easiest. All you have to do is click on "Start watching this page" at the bottom right hand corner of the page, and you will be sent an e-mail whenever the page is updated. This is a good option if you are interested in one or two subjects and you want to know when there is a change, but if you start watching everything on the site your inbox could start to clog up very quickly with notification messages so it may not be for everyone.

I actually prefer the RSS Feed option in combination with Google Reader & the IGoogle Google Reader gadget.

It is all a bit tricky to take in, but I think it is worth the effort of at least looking at the Google Reader link above. It wasn't immediately obvious to me when I first signed up how Google Reader would benefit me, but I use it a lot now.

If you do decide to use it, here are a few LGAM feeds that you might like to subscribe to.

http://www.lgam.info/feed/forum/posts.xml - all forum posts
http://lgam.wikidot.com/feed/front/start/news.xml - just the posts in the news category


Forum category: Information Technology / Information Technology
Forum thread: Watching Pages & RSS Feeds

The Forum

Posted: 29 Oct 2009 02:22 PM PDT

The Forum has been pretty active over the last few weeks or so - in comparison to its usual slumber at least. It is very gratifying to see it being used, and I hope more users take advantage of it in the future. If you are a bit hesitant to contribute to pages, but would like to be part of the site, leaving a comment on the forum is probably the easiest way to start.

I just started an Introduce Yourself Thread, which would be an ideal place to start if you are thinking of taking the plunge!!


Forum category: General / News
Forum thread: The Forum

Introduce Yourself

Posted: 29 Oct 2009 02:17 PM PDT

Hi all, I have been very remiss about not starting an "Introduce Yourself" in the forum until now. I'll start to get the ball rolling.
My name is Wayne Eddy, I am Manager Assets at Bundaberg Regional Council. I studied Civil Engineering at was then the Swinburne Institute of Technology in Melbourne. I graduated in 1986 and have been working in Local Government ever since. Firstly at the Shire of Rodney (3 years), then at the Shire of Mildura, which was amalgamated into the Mildura Rural City Council (17 years) and most recently for the City of Bundaberg / Bundaberg Regional Council. (3 years and another amalgamation.) I started this site just over a year ago, to try and encourage information sharing in Local Government and (fingers crossed) I hope it will be a good resource for Councils in years to come. In the unlikely event you want to find out more about me, clicking on my name below you, should take you to a (as yet mostly empty) personal website with a bit more info.


Forum category: General / General
Forum thread: Introduce Yourself

Re: Six Sigma In Local Government

Posted: 29 Oct 2009 01:51 PM PDT

I suspect that more Councils are using the Australian Business Excellence Framework as a business improvement system than Six Sigma.

I started a page called Problem Solving Techniques a while a go, with the intent of either compiling a list of process improvement tools or actually developing an open business improvement system for Local Government.

Perhaps I got the title wrong and should have named it "Business Improvement System" or something like that. Given that there are a few people interested in the topic, perhaps that might be a good page to work on as a team project. What do you think?


Forum category: Hidden / Per page discussions
Forum thread: Suggestions

Re: Six Sigma In Local Government

Posted: 29 Oct 2009 01:03 AM PDT

Hi, Darron,

I agree with you that 6 Sigma may not be the best technique for the majority of councils. I suspect some councils consider (or were advised to consider) it as a tool for process re-engineering during amalgamation. There may be a long way from ‘evaluating’ to ‘implementing’…

Thanks


Forum category: Hidden / Per page discussions
Forum thread: Suggestions

Re: Tutorial Page

Posted: 28 Oct 2009 11:05 PM PDT

Hi Robyn,

Good to hear from you. I often wonder if the people who have signed up to the site but not posted or edited much content, are still lurking and visiting regularly or have lost interest and more or less forgotten about the site.

Looking forward to seeing your contribution.

Regards,


Forum category: General / News
Forum thread: Tutorial Page

Re: Six Sigma In Local Government

Posted: 28 Oct 2009 10:53 PM PDT

Leila
I find this hard to believe.
But then again what does "evaluating" mean.
6 sigma (from my understanding) is not an appropriate technique for (the majority of) Local Government processes where strict, well defined, process control does not apply.
As I said in previous post, "lean" (which involves removing waste) is a much more appropriate, practical and useful technique if management was inclined that way.
Regards


Forum category: Hidden / Per page discussions
Forum thread: Suggestions

Re: An Asset Valuation Manual for Queensland Local Governments

Posted: 28 Oct 2009 10:33 PM PDT

Hi Ashish, I inherited a hard-copy manual when I started my current job. It was compiled in 1996 by Rushton Valuers & Cardno Davies. I'm not sure if it was published, or just circulated to Councils.


Forum category: Hidden / Per page discussions
Forum thread: Suggestions

Re: Six Sigma In Local Government

Posted: 28 Oct 2009 10:00 PM PDT

Our data indicate that 5%-7% of local councils (in Australia) are evaluating Six Sigma. I do not have any examples of successful Six Sigma implementations in LG. But, it seems that larger councils and those undergoing amalgamation may benefit.

Leila


Forum category: Hidden / Per page discussions
Forum thread: Suggestions

Re: Six Sigma In Local Government

Posted: 28 Oct 2009 09:37 PM PDT

Ashish
My apologies but do not get carried away with 6 Sigma in Local Government.
The Xerox article linked in is very much a sales pitch for Xerox and is simply applying Good Management Practice to an age old problem.
Six Sigma was developed by Motorola (for their electronic chip manufacturing so they could move from current technology to next generation technology (in chip/electronics) delivery.
Most local governments are not at 1 sigma (in variability i.e. what 6 sigma is trying to achieve, less variability than 5 sigma).
This is far too complicated a process to generally apply (or to be understood and executed) correctly in Local Government. The other issue with 6 sigma, it applies well where you have good control over your processes (which would be a good starting point for most Councils). I am not saying 6 sigma does not apply BUT I am saying there are a lot of more logical, sensible and cost effective ways to get better results before we need to resort to sophisticated techniques like this.
I will say that the article should have focused more on the "Lean" aspects, which is "getting rid of waste" (removing non-value added steps in a process). Now here is something (a more simple concept) that we could apply in Local Government with more useful outcomes and better results.
However, unfortunately, "lean" is not how most Councils think! Also major changes need to come from top management and there seems to be a lack of knowledge (or interest) in utilising proven management techniques (or is it a fear of change!)

This may be a little controversial, so I am happy to take comments on this. I am sure there are pockets of excellence but how do the majority perform?


Forum category: Hidden / Per page discussions
Forum thread: Suggestions

Re: Tutorial Page

Posted: 28 Oct 2009 08:38 PM PDT

Just starting to work my way through the tutorial - hopefully will be confident enough when finished to add some info I want to share about
a Capital Works Management Reporting product we have just implemented.

Regards

Robyn McIntyre
Moreland, Australia


Forum category: General / News
Forum thread: Tutorial Page

LGAM Knowledge Base - new forum posts

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Oct 30, 2009, 8:13:05 PM10/30/09
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Re: Six Sigma In Local Government

Posted: 29 Oct 2009 09:26 PM PDT

Hi Ashish,

When you change the title it can sometimes cause problems with existing links. It is usually best to create a new page and copy the contents across to the new page, and depending on the situation make the original page a redirect page.

I have made a copy, but I have left both pages the same for the moment.

I think perhaps ABEF & Six Sigma should be on the Business Improvement page, and the other links on the problem solving techniques page, but I am open to further suggestions.

ABEF certainly references a range of problem solving techniques, I don't know so much about Six Sigma, but I think it might too.


Forum category: Hidden / Per page discussions
Forum thread: Suggestions

Posted: 29 Oct 2009 07:47 PM PDT

Changed the title to Business Improvement Techniques to start with.


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Forum thread: Suggestions

LGAM Knowledge Base - new forum posts

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Nov 2, 2009, 10:06:04 PM11/2/09
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October 2009 Update

Posted: 02 Nov 2009 04:50 PM PST

15 new members joined the site in October, bringing the total to 165.

Oct-2009-membership-graph.png

The site now contains 2050 pages of information, and as of 31 October, 6,604 different people have visited the site on a total of 11,900 occasions and viewed 81,742 pages.

vpw-oct-2009.png

The average number of people visiting the site each weeks seems to be trending in the right direction, but it is still pretty up and down from week to week.


Forum category: General / News
Forum thread: October 2009 Update
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