IMPT for ALL Conference Managers (deliverables for this week and next)

[Joseph R. Santo]

Dear All,

This e-mail is VERY IMPT so please reply to confirm your receipt ASAP.  This e-mail is mainly for Conference Managers managing panels, but there are two items for everyone:

Everyone

1. Block Off Your Calendar for Friday, Feb. 22, the day before the Conference, from 10am-4pm.  We're all going to get together then, go through some logistics for the day-of, so that each of you is an expert in the day's events.  We'll also have some drinks, food, and relax as we have some folks helping to get Conference materials ready (please get friends to volunteer by filling out this form here: http://bit.ly/144yL8E).  On the day of the Conference, you will all only be expected to manage your segment (be it contact with sponsor representatives, day-of-logistics, or your panels or working lunches).  Yet, if we have an emergency, we may need you to step up to help, so everyone should be familiar with the day's events.  

  

2. Meeting Next Week.  Please fill out this ScheduleOnce survey (http://www.scheduleonce.com/MP.aspx?param=VD0xLlU9LTEuTT0zMDg2MTIqual) so we may meet by the middle of next week.

Conference Managers Managing Panels

We need to start follow-ups with panelists and moderators to (1) provide logistical forms (attached to this e-mail) and (2) craft the panel's questions.  I attached a detailed word document with template language to use that includes timelines for these deliverables (which are summarized below).

1. This Week: Contact Moderator for one-on-one Call and to Craft Panel Questions (This Week)

2. By Sunday Night: Construct Sample Schedule of Questions with Moderator (By Sunday night), and share these with your panelists before your conference call so you have something to discuss.
3. This Week (today or tomorrow): E-mail for Logistics and to Schedule Conference Call with Panelists for next Monday, Tuesday, or Wednesday.
 -- Logistics includes:

  +- Reimbursement forms (attached, please download) [The template e-mail asks your speakers to confirm their projected reimbursement amounts by replying to you via e-mail.  Please put these figures into the Workstream Management spreadsheet next to each speaker's name.  Thanks.]

  +- Recording Release form (so we may record the panels)

4. Next Week: E-mail with Panel Outline (After Revisions from Group Conference Call) 
5. Next Week: Share Final Panel Outline and Questions

Best,

Joe 

C: 718-309-4441 

Please call me with immediate concerns that I don't immediately reply to via e-mail.

[Danielle Wolfe]

Hey guys,

Want to clarify two quick things:

Friday prep - Please email me right away if you foresee any conflicts with helping from about 10am-4pm on Friday.  Aman is the only person I know thus far who likely will not be available for all of that time due to his exams.  Aman, just let me know what you can do, if anything that day. 

Post Conference celebration! - Try not to make plans for the evening after the Conference if possible, because we'll definitely have a celebratory drink (or six) afterward!  As a team, we'll likely finish cleaning up around 7:30, at which time we can mosey over to one of the bars across the street from the Law building together.  Appetizers are on LEARN, of course!

Thanks,
Danielle

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--

Danielle Wolfe
Master of Public Administration and Master of Science in Education Candidate 2013

University of Pennsylvania | Fels Institute of Government | The Graduate School of Education

daw...@sas.upenn.edu

(808) 276-7987

[Will Morris]

Hey Team,

Unfortunately I will not be available for the conference prep that Friday because I will be in NYC for a class I am taking. Also, I will be leaving for VA right after the conference for my Grandma's BDay so won't be able to make the post conference festivities :/

Best,

Will

Will Morris

University of Pennsylvania 

M.S.Ed. Candidate in Education Policy

willmo...@gmail.com

804-229-5410

[Danielle Wolfe]

Will, thanks for letting me know.  I can speak for everyone who was present at Trivia and say that we will miss your shenanigans after the Conference!

[Will Morris]

Haha Indeed