Union Reimbursement Form
Cyndi Barca
In order to become an ASUC-sponsored student organization, you must be registered with the LEAD Center as a Registered Student Organization (RSO). Information on how to register as well as other resources can be found at their website. Once registered, there are two ways to become sponsored with the ASUC:
If you are registered with the LEAD Center as an RSO (see above) with a primarily Graduate student composition, you can apply to funding opportunities offered by the GA throughout the year, including during the Summer months. Click the button below on more information about GA Funding:
Complete to receiving payment as a recipient of a Stipend, Grant, Award, Scholarship, or other payment in which you performed services for an RSO and you have either a Social Security Number (SSN), Individual Taxpayer Identification Number (ITIN) or a Federal Employer Identification Number (FEIN).Complete this form only once, unless there is a change to any information previously submitted.
Complete if you are receiving payment as a recipient of a Stipend, Grant, Award, Scholarship, or other payment in which you performed services for an RSO and you DO NOT have a Social Security Number (SSN), Individual Taxpayer Identification Number (ITIN) or a Federal Employer Identification Number (FEIN). Complete this form only once, unless there is a change to any information previously submitted.
Q: Will I receive a 1099 form from ASUC?
A: ASUC will issue a 1099 form during the beginning of the year if you receive $600.00 or more during the calendar year. If you receive either a 1099-NEC or a 1099-MISC from us and there are questions or incorrect information, please contact asucf...@berkeley.edu by clicking here ASAP to resolve them.
2. Go to the online link at for credit card payments. Note that there is a 2.9% + 0.30 per transaction fee charged by the online payment processor deducted from the payer upon successful card charging.
3. Use the TAX ID Request form to note that a vendor wants to pay via bank transfer, also known as ACH. A staff member will email it to your vendor contact. The link to this form changes annually and is available for 11 months out of the year, with the exception of July and part of August as we are preparing for the new academic year.
Q: Are you closed for the summer?
A: We are open year-round, with limited summer hours and 2 weeks in December for Winter Curtailment. The most up to date hours and information is linked in an orange alert box at the top of the CalLink homepage. Email by clicking this link here: asucf...@berkeley.edu if you are unsure.
Q: How can I modify a particular PRF? How do I add additional documentation for a request?
A: Email asucf...@berkeley.edu and note the PRF#, preferably in the subject line.
Q: I did not pick up my check last semester, can I pick it up now?
A: Issued checks are good for six months from the date of issue and can be picked up year-round. Checks over six months are expired and must be re-issued in order to be deposited.
Q: Can I pick up checks for another member of my group? How about a vendor?
A: Checks can only be picked up by the person being reimbursed or paid when they present a valid picture ID at the window. Vendors should plan on getting their checks mailed to them.
Q: When should I receive my payment/reimbursement?
A: We do payment runs every two weeks during the semesters, and less during the summer months of July and August. When requests are fully approved, a notification from CalLink/Campuslabs is automatically sent out with the date of the payment. Please note that per ASUC requirements, single request payments over $2,000 require hand signatures from ASUC and GA leadership and may delay the release date. Once signed, checks will be released to either be mailed or be available for pickup, depending on the choice made on the Purchase Request Form.
Q: I forgot to pick up my check when I was a student. How should I proceed?
A: Contact asucf...@berkeley.edu and provide a CalLink Purchase Request number and the approximate amount and date. If your request is over three years old email ltam...@berkeley.edu
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The following series of questions and answers responds to inquiries received by the Department of Labor on the Form LM-10 (Employer Report), a reporting and disclosure form issued by the Department of Labor pursuant to the Labor-Management Reporting and Disclosure Act of 1959 (LMRDA).
This guidance describes the Form LM-10 requirements, provides for a de minimis exemption that excludes from reporting payments of $250 or less, explains the steps employers should take if they have not maintained records relevant to the Form LM-10, and establishes a grace period during which employers will not have to file delinquent reports for past reporting years. The guidance is effective for fiscal years beginning on or after January 1, 2005. This guidance is intended as compliance assistance. It is not legal advice, and should not be relied upon as legal advice. If you have additional questions about the Form LM-10 or your reporting obligations, you may wish to e-mail the Office of Labor-Management Standards (OLMS) directly at olms-...@dol.gov. If you require legal advice, you may wish to consult a private attorney.
Except in rare cases, every private sector business or organization within the United States that has one or more employees is considered an employer under this definition, and thus may have reporting obligations under the LMRDA.
The Department considers the purchase of legal services as a payment of the kind referred to in section 302(c). Payments relating to the purchase of legal services are, therefore, not reportable if the purchase is made at the prevailing market price in the regular course of business. No report would be due from a law firm that provides a union official with a contract for legal services the firm regularly offers the public and on the same terms it provides similarly situated individuals who are not union officials. If any of the terms of the agreement are altered because of the official's role in the union, however, the exemption does not apply.
A contingency fee agreement may require a lawyer to pay for the costs of the litigation in return for a right to a percentage of any recovery received by the client-union official. Under these circumstances, all the litigation expenses made by the lawyer are with respect to the purchase of the legal services and the sale by the union official of conditional right to a portion of his or her recovery. The litigation expenses are thus not reportable.
In cases in which the exemption does not apply because the purchase of the legal services was not made at the prevailing market price or was not made in the regular course of business, the lawyer must report any agreement, payments provided to the union official, as well as expenditures made on behalf of the official, including litigation-related expenses fronted by the lawyer. The following guidance is intended to assist lawyers or law firms in reporting such payments and expenditures.
Subject to the de minimis exemption, and any other applicable exemptions, gifts, payments and gratuities provided to a union official or union in order to gain the union official as a client or otherwise generate business are reportable. See FAQ, Questions 45-46. The fact that the official ultimately becomes a client or receives the benefit of payments exempt from reporting does not eliminate this requirement.
If an employer believes that completing Form LM-10 will result in the disclosure of sensitive, confidential or proprietary information that could cause substantial harm to the employer's business interests, the issue should be discussed with OLMS prior to the filing of the report. See FAQ, Question 24.
A5. In general, no. As discussed above, to qualify as an employer under the LMRDA, an entity ordinarily must have employees. 29 U.S.C. 402(e) and (f). A partnership consisting solely of the partners of the enterprise would therefore probably not qualify as an employer. However, if the partnership includes many partners but control of the enterprise is concentrated in only a few managing partners, then the non-managing partners may qualify as employees, and the partnership could be considered an employer under the LMRDA. See Clackamas Gastroenterology Assocs., P.C. v. Wells, 538 U.S. 440, 446 (2003).
A7. No. The fact that a payment is not made in relation to a direct employment relationship, or in the context of collective bargaining, is not relevant to whether the payment is reportable under section 203(a)(1). 29 U.S.C. 433(a)(1). Relevant criteria include whether the payment is made by an employer, whether payment was made to a labor union or a union official, and whether a specific exemption applies. See the response to question 10 below for a description of the types of employers whose payments are reportable.
A7(A). A person or entity who is an "employer" under the LMRDA and makes "any payment or loan, direct or indirect, of money or other thing of value (including reimbursed expenses), or any promise or agreement therefor, to any labor organization or officer, agent, shop steward, or other representative of a labor organization, or employee of any labor organization" must file a report, unless a specific exemption is applicable. 29 U.S.C. 433. As a result, by its terms, the statute requires reports of payments from an employer to an agent of a union.
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