Student Graduation Portfolio Transfer to Personal Account

[Emily Thomas]

Hey!

As we are getting closer to the end of our school year, our teachers are asking if there is a good way to transfer student graduation portfolio documents from their district-owned student account to a personal google account. What are other districts using to transfer files to students when they graduate? Is there something that could select only particular folders/files?

[Paul Connell]

Hello,

I just finished putting together this document about transferring items from their school Google account for future usage.  We used to use Google Takeout, but they pretty drastically changed some pieces around who can use it and some of their permissions pieces, so it is no longer a viable option for us.

Paul Connell

ISD 191 - Burnsville-Eagan-Savage

Secondary Tech Integrationist

On Tue, Apr 22, 2025 at 1:52 PM Emily Thomas <eth...@916schools.org> wrote:

Hey!

As we are getting closer to the end of our school year, our teachers are asking if there is a good way to transfer student graduation portfolio documents from their district-owned student account to a personal google account. What are other districts using to transfer files to students when they graduate? Is there something that could select only particular folders/files?

--
To post: send email to
Key_Instructi...@googlegroups.com
 
To unsubscribe: send email to
Key_Instructional_C...@googlegroups.com
 
For more options, visit this group at:
http://groups.google.com/group/Key_Instructional_Contacts?hl=en
---
You received this message because you are subscribed to the Google Groups "Key Instructional Contacts (KIC)" group.
To unsubscribe from this group and stop receiving emails from it, send an email to key_instructional_c...@googlegroups.com.
To view this discussion visit https://groups.google.com/d/msgid/key_instructional_contacts/04429aaa-3b11-4cf9-9e38-589ce9e3c8c3n%40googlegroups.com.

[Melissa Benson]

FYI - There is a new Admin Console Chrome User Setting called "Content transfer tool" where you can schedule a date for the Google Takeout transfer tool to pin a graduation hat icon to the student's Chromebook shelf. It's super cool and might catch more students' eyes. It's using the same Google Takeout tool as what is already there. Transfer Content Setting Support Page.

Note: Remember consumer accounts have storage limits so students need to ensure they clean up and don't run into issues when transferring. (This is a reason to set storage limits on students).

Note #2: There's a Google Takeout Audit Log in the admin console if you need transparency into that action this spring to troubleshoot. 

To view this discussion visit https://groups.google.com/d/msgid/key_instructional_contacts/CAB0EgjRXLSkT_7ss-p%3D-QGdGP8qm8zCE5igdP46p%2BUdW1Zcu5w%40mail.gmail.com.

--

Melissa Benson
@mebenson
mebe...@gmail.com
www.melbenson.com

[Jocelynn Buckentin]

These are amazing resources, thank you for sharing! I do a short presentation to our seniors every spring on preparing for Google Takeout. Here is the presentation if anyone finds it useful!

https://docs.google.com/presentation/d/1fzbB3gI_VOif0kgf4DbA0b19KQbni_CeiD_7dWet1pM/edit?usp=sharing

Book a Technology Integration Session Here!

To view this discussion visit https://groups.google.com/d/msgid/key_instructional_contacts/CAK4hJf0g%3DzDG3SfHWvm_iXm%3D49JCEaMT_cZKJzY64%3D2BPA_OgA%40mail.gmail.com.

[Josh Dwyer]

Hi all,

Thank you for these resources. Paul - could you specify what hurdles you've ran into with changes made to Google Takeout? We've used that for graduating seniors as well and were planning on doing so again this year. I ran through it with one of our test accounts and everything seemed to work as expected. 

In the event they're useful for anyone, here are the two sets of directions we share w/ graduating seniors via email:

• Click here if you have a Google account other than your Holy Family account
• Click here if you do NOT have another Google account

Thanks!

Josh

[Paul Connell]

Hi,

Google changed their terms of service for many "additional services" within Workspace, including Takeout. They used to be 13+ years and are now 18+ years. Students cannot access without explicit written parental consent. This is causing districts to block access to many of these additional services.

Paul

To view this discussion visit https://groups.google.com/d/msgid/key_instructional_contacts/29145f27-244f-4b74-898f-fba3e0e408a0n%40googlegroups.com.