April and May 2011 meeting minutes
Kelly Farm
Attached are the April and May meeting minutes for your perusal.
As always, all are welcome to attend the monthly meeting which is held on the first Tuesday of the month at 7pm in the Clubhouse.
KELLY FARM OWNERS ASSOCIATION
Board of Directors’ Meeting
Tuesday, April 5, 2011
MINUTES
The meeting was convened at 7:05 p.m. Board members present were Mark Jones, Sheryl McBride, Betty Englehart, Scott Chenore, Michael Jehnichen, Kevin O’Reilly.
1. The minutes of the March, 2011 meeting were approved. Motion made to accept minutes. Passed unanimously.
2. Open forum:
a. Tami Robertson saw website and offered to help with the website.
b. (Missed his name) wants to buy an HOA lien on a house that is foreclosing on April 6, but we don’t think we have a lien on the house.
3. Old Business: None.
4. New Business
a. Chris Tanner, Kelly Farm Pool Board, spoke about the Kid’s Triathlon to be held on Saturday, June 11. Asked for permission to use our data base to inform homeowners of the event. Would like to post some smaller signs in May on 1st Street, 59th Avenue, and 4th Street to promote the race, and inform residents of possible delays they might experience. Chris mentioned this will make additional money for the pool. Suggestion was made to link info to Kelly Farm website. Board asked that there be volunteers for neighborhood cleanup after event. Board discussion about being a sponsor. Motion made to provide $250 for sponsorship. Motion carried unanimously.
b. Vandalism to entrance monuments: letters are made of bronze and many have been stolen. We don’t know who or why. Need to find out what the letters cost. Mark will ask Doug to follow up with Bruce on where letters come from and the price. If estimate is high, we will follow up with our insurance.
c. Horseback riders: People have been riding horses in detention ponds and tearing up the buffalo grass. Mark talked with some people with horses on F Street about our property, and they said they would pass the word along.
5. Treasurer’s Report: Diane was absent due to tax season. Her email report said “collections are good and are practically identical to last year. Our cash at 3/31/11 stands at $100,708.54 which is close to the same time last year. She has not seen the invoice for the NW detention pond seeding.”
6. The meeting was adjourned at 8:15 p.m.
These meeting minutes are the author’s best understanding of the items discussed.
Sheryl McBride, Secretary
KELLY FARM OWNERS ASSOCIATION
Board of Directors’ Meeting
Tuesday, May 3, 2011
MINUTES
The meeting was convened at 19:05 hrs. Board members present were Mark Jones, Doug Otte, Michael Jehnichen, and Kevin O’Reilly. Admin Assistant Betty Englehart was present.
1. The minutes of the April, 2011 meeting was approved. Motion made to accept minutes. Passed unanimously.
2. Old Business:
a. Pool and Racquet Association update: summer pool memberships have not yet met their goal but the Pool & Racquet Assn is hopeful this number will be reached by pool opening date. A card reader that will secure the playground gate and allow paid members access is a top priority.
b. Northwest Pond update – Bruce is making progress on this project.
3. New Business:
a. Kelly Farms garage sale: Some home owners have made inquiries if KF is having another neighborhood garage sale. This was previously entirely arranged by a realtor. No one on the board has any information about it.
b. Membership of Architectural Committee: Bruce is moving out of Kelly Farms. He will serve out the remainder of his term until the March 2012 annual KF HOA meeting.
c. 4th Street fence: It is looking dilapidated and is in need of power washing and re-staining. Doug will get a quote.
d. The Board's covenant enforcement assistant requested a raise. After significant discussion, a motion was made by Doug Otte to increase the pay of the covenant enforcement assistant to $1,000 from $500 per month effective May 2, 2011. The motion passed.
NOTE - Refer to the 7/5/11 minutes for a revision in the amount of the raise
4. Treasurer’s Report: Diane was absent. Her email report said:
Current year collections $74,100. Same time last year $71,345
Current year net income $60,680. Same time last year $54,737
Current cash on hand $104,216. Same time last year $99,387
I have paid Arborland Nursery $2500.00 and have paid Bruce – which I think was about $2500.00 for the NW detention pond project. The whole bill from Bruce was $3,685 so I can’t remember the exact detail."
5. The meeting was adjourned at 20:08 hrs.
These meeting minutes are the author’s best understanding of the items discussed.
Michael Jehnichen, Board Member